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HRIS Online Inquiry and Entry Guide
Chapter 3 – HRIS Online Data Entry

How to Set Up or Change Carriers

Action Codes A or C

Perform the following steps to add or change a carrier record on the Reference Higher Education Carrier Table Update screen (Record ID 14).

  1. Enter HC in the OPTION field of the Reference Table Update Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter RTHC.

  2. Press Enter. The Reference Higher Education Carrier Table Update screen appears.
USER123  F48CRTHC                   HRIS                   MM/DD/YYYY 03:55:12 
         ACTION CODE: _                  AGENCY NO:                             
         CARRIER NO: ________            PRODUCT TYPE: ____                     
         DEDUCTION CODE: ___             EFFECTIVE START DATE: ______           
         CARRIER NAME: __________________________________________________       
         VENDOR ID: ______________                                              
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU  REFR                                       END 
  1. Enter the following key mandatory fields:

    ACTION CODE (Key Mandatory)
    Enter action code.

    A Add
    C Change

    AGENCY NUMBER (Key Mandatory)
    Enter your agency number.

    CARRIER NUMBER (Key Mandatory)
    Enter the carrier number.

    PRODUCT TYPE (Key Mandatory)
    Enter 457, 403B or ORP.

    DEDUCTION CODE (Key Mandatory)
    Enter the appropriate deduction code.

    ORP Optional Retirement
    401 Texa$aver Retirement (401K)
    403 Tax-Sheltered Annuity
    457 Deferred Compensation

    EFFECTIVE START DATE (Key Mandatory)
    Enter the effective date of the update or change (MMDDYYYY).

  2. Press Enter.

    The system will now accept information in the mandatory fields.

  3. Enter or change data in the following fields:

    CARRIER NAME (Mandatory)
    Enter the carrier name.

    VENDOR ID (Mandatory)
    Enter the 14-digit vendor identification number.

  4. Press Enter to process the information.

    If successful, HRIS accepts the carrier information and the message Process Successfully Completed appears at the bottom-left of the screen. If unsuccessful, an HRIS error message appears at the bottom of the screen. Correct the information as the error message indicates.