HRIS Online Inquiry and Entry Guide –
Chapter 3 – HRIS Online Data Entry

How to Change Effective Date of New Hire Using Reason Code 510

Perform the following steps to enter reason code 510. This reason code is used to change the effective date of an acquisition reason code 010 or 910 on the Employee Descriptive Information screen (HEED).

1. Enter ED in the OPTION field of the Personnel Update Menu

   – or –

   From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter HEED.

2. Press Enter. The Employee Descriptive Information screen appears.

        ALT CMD: ____     EMPLOYEE DESCRIPTIVE INFORMATION                        
                                                                                
 AGENCY: ___      SSN: _________      REASON CODE: ___       EFF DATE: ________ 
 -------------------------------------------------------------------------------
 REVERSAL IND:       _    TRANSFER AGY FR: ___       TRANSFER AGY TO:   ___     
 NAME - FIRST: ___________MI: 			 LAST: ___________________________________
 NON RES ALIEN IND:  _    BIRTH DATE:      ________  RACE:              _       
 SEX:                _    EMPL TYPE:       __        VETERAN IND:       _       
 STAT ATTR CD:       _    BRP ELIG IND:    _         BRP INCREASE:      _______ 
 TEMP SSN IND:       _    UNIT NUMBER:     ____      EMPL DATA REL IND: _       
 DIRECT DEP IND:     _    LOCATOR CODE:    _______   ACADEMIC RANK:     _       
 TENURE STATUS:      _    EDUCATION LEVEL: _                                    
                    MAILING: ADDR1: _________________________                   
                             ADDR2: _________________________                   
                             CITY:  ____________________________                
                             STATE: __      ZIP: _________                      
                                                                                
 EMPLOYMENT DT: ________   TERMINATION DT:              PAY RAISE ELIG IND: _   
RELEASE - ADDRESS: _  HOME PHONE: _  SSN: _  FAMILY INFO: _  EMER CONTACT: _    
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12-
               PVSC  MAIN  MENU  REFR                                       END 

        

3. Enter the following key mandatory fields:

   AGENCY (Key Mandatory)
   Enter your agency number.

   SSN (Key Mandatory)
   Enter the employee’s Social Security number without spaces or hyphens.

   REASON CODE (Key Mandatory)
   Enter 510.

   EFF DT (Key Mandatory)
   Enter the new corrected effective date (MMDDYYYY).

4. Press Enter for the system to update the screen with the current information.

   After the system message Bottom of Data appears, verify current information is correct.

   EMPLOYMENT DT (Available)
   This field is available if reason code 510 is being used to change a reason code 910 and the original employment date is entered incorrectly. The EMPLOYMENT DATE field is not available when changing the effective date of reason code 010.

5. Press Enter to process the information.

   If successful, HRIS accepts the descriptive information and the message Process Successfully Completed appears at the bottom-left of the screen. If unsuccessful, an HRIS error message appears at the bottom of the screen. Correct the information as the error message indicates.

   Note: Reason Code 510 will enable you to change the effective date originally reported on acquisition transactions for employee descriptive information only, providing the new date does not exceed effective dates previously reported. The job information reported on the 67 record with the same original effective date will not be changed to the new effective date. The original job transaction must be reversed and the job information re-entered with the correct effective date. See How to Reverse Reason Codes 900-932 in this chapter.