HRIS Online Inquiry and Entry Guide –
Chapter 3 – HRIS Online Data Entry
How to Change Effective Date of New Hire Using Reason Code 510
Perform the following steps to enter reason code 510. This reason code is used to change the effective date of an acquisition reason code 010 or 910 on the Employee Descriptive Information screen (HEED).
- Enter ED in the
OPTIONfield of the Personnel Update Menu
– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter HEED.
- Press Enter. The Employee Descriptive Information screen appears.
ALT CMD: ____ EMPLOYEE DESCRIPTIVE INFORMATION AGENCY: ___ SSN: _________ REASON CODE: ___ EFF DATE: ________ ------------------------------------------------------------------------------- REVERSAL IND: _ TRANSFER AGY FR: ___ TRANSFER AGY TO: ___ NAME - FIRST: ___________MI: LAST: ___________________________________ NON RES ALIEN IND: _ BIRTH DATE: ________ RACE: _ SEX: _ EMPL TYPE: __ VETERAN IND: _ STAT ATTR CD: _ BRP ELIG IND: _ BRP INCREASE: _______ TEMP SSN IND: _ UNIT NUMBER: ____ EMPL DATA REL IND: _ DIRECT DEP IND: _ LOCATOR CODE: _______ ACADEMIC RANK: _ TENURE STATUS: _ EDUCATION LEVEL: _ MAILING: ADDR1: _________________________ ADDR2: _________________________ CITY: ____________________________ STATE: __ ZIP: _________ EMPLOYMENT DT: ________ TERMINATION DT: PAY RAISE ELIG IND: _ RELEASE - ADDRESS: _ HOME PHONE: _ SSN: _ FAMILY INFO: _ EMER CONTACT: _ -ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12- PVSC MAIN MENU REFR END
- Enter the following key mandatory fields:
Enter your agency number.
Enter the employee’s Social Security number without spaces or hyphens.
REASON CODE (
EFF DT (
Enter the new corrected effective date (MMDDYYYY).
- Press Enter for the system to update the screen with the current information.
After the system message Bottom of Data appears, verify current information is correct.
EMPLOYMENT DT (
This field is available if reason code 510 is being used to change a reason code 910 and the original employment date is entered incorrectly. The
EMPLOYMENT DATEfield is not available when changing the effective date of reason code 010.
- Press Enter to process the information.
If successful, HRIS accepts the descriptive information and the message Process Successfully Completed appears at the bottom-left of the screen. If unsuccessful, an HRIS error message appears at the bottom of the screen. Correct the information as the error message indicates.
Note: Reason Code 510 will enable you to change the effective date originally reported on acquisition transactions for employee descriptive information only, providing the new date does not exceed effective dates previously reported. The job information reported on the 67 record with the same original effective date will not be changed to the new effective date. The original job transaction must be reversed and the job information re-entered with the correct effective date. See How to Reverse Reason Codes 900-932 in this chapter.