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HRIS Online Inquiry and Entry Guide
Chapter 3 – HRIS Online Data Entry

How to Update Employee Descriptive Information

Perform the following steps to enter updates to the Employee Descriptive Information screen using reason code 038.

  1. Enter ED in the OPTION field of the Personnel Update Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter HEED.

  2. Press Enter. The Employee Descriptive Information screen appears.
        ALT CMD: ____     EMPLOYEE DESCRIPTIVE INFORMATION                        
 AGENCY: ___      SSN: _________      REASON CODE: ___       EFF DATE: ________ 
 REVERSAL IND:       _    TRANSFER AGY FR: ___       TRANSFER AGY TO:   ___     
 NAME - FIRST: ___________MI: 			 LAST: ___________________________________
 NON RES ALIEN IND:  _    BIRTH DATE:      ________  RACE:              _       
 SEX:                _    EMPL TYPE:       __        VETERAN IND:       _       
 STAT ATTR CD:       _    BRP ELIG IND:    _         BRP INCREASE:      _______ 
 TEMP SSN IND:       _    UNIT NUMBER:     ____      EMPL DATA REL IND: _       
 DIRECT DEP IND:     _    LOCATOR CODE:    _______   ACADEMIC RANK:     _       
 TENURE STATUS:      _    EDUCATION LEVEL: _                                    
                    MAILING: ADDR1: _________________________                   
                             ADDR2: _________________________                   
                             CITY:  ____________________________                
                             STATE: __      ZIP: _________                      
 EMPLOYMENT DT: ________   TERMINATION DT:              PAY RAISE ELIG IND: _   
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12-
               PVSC  MAIN  MENU  REFR                                       END 

  1. Enter the following key mandatory fields:

    AGENCY (Key Mandatory)
    Enter your agency number.

    SSN (Key Mandatory)
    Enter the employee’s Social Security number without spaces or hyphens.

    REASON CODE (Key Mandatory)
    Enter 038.

    EFF DT (Key Mandatory)
    Enter the effective date of the change (MMDDYYYY).

  2. Press Enter.

    The system will now accept information in the available fields.

  3. Enter only the data that is changing in the available fields.
  4. Press Enter to process the information.

    If successful, HRIS accepts the job information and the message Process Successfully Completed appears at the bottom-left of the screen. If unsuccessful, an HRIS error message appears at the bottom of the screen. Correct the information as the error message indicates.