Skip to content

USAS Policies and Procedures (Alphabetical)

Title Document Index Issued Updated
Change in Recording Administrative and Civil Penalties Q.016 Aug. 1, 2014 Aug. 1, 2014
Confidential Employee Information for Open Records Requests L.004 July 31, 2009 Nov. 1, 2019
Confidential Information Must Be Encrypted Before Emailing to Fiscal Management D.004 May 6, 2011 Feb. 24, 2023
Expenditure Approvals and Certification B.007 Feb. 11, 2009 Apr. 3, 2009
Processing Supplemental Appropriations and Reductions A.047 Mar. 10, 2010 June 26, 2023
Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (login required) A.043 Nov. 16, 2004 Sept. 9, 2021
Recovery of Certain State Agency Overpayments B.002 Apr. 11, 2006 June 14, 2024
Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required) N.007 May 9, 2006 June 16, 2021
Revenue Deposits Intended to Increase Appropriation Authority (APS 007) A.016 Nov. 22, 2005 Aug. 18, 2023
Tax Implications of the Family Leave Pool A.049 Jan. 7, 2022 Oct. 25, 2023
Texas Comptroller Manual of Accounts Q.009 Sept. 1, 2013 Jan. 12, 2024
USAS Accounting and Payment Control B.005 Mar. 24, 2008 May 29, 2012
USAS and CAPPS Financials Confidentiality Indicator E.045 July 28, 1999 Feb. 7, 2020
USAS and CAPPS Financials Invoice Number Field Requirements E.023 Sept. 25, 1998 Nov. 15, 2021
USAS Annual Close Process Q.004 Aug. 1, 1992 June 28, 2024
USAS Balances for Imprest, Petty Cash and Travel Advance Accounts A.045 June 24, 2005 June 7, 2024
USAS Coding Instructions Q.010 Dec. 1, 1997 Mar. 28, 2024
USAS Comptroller Objects That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents I.008 Jan. 4, 2001 June 21, 2021
USAS Deposit Default Processing Q.006 May 23, 2005 Sept. 22, 2023
USAS Interface Manual (login required) Q.011 Sept. 1, 1993 Mar. 28, 2024
USAS Internal Transaction File Maintenance and Super Security Delete Process Q.001 Feb. 14, 2001 July 12, 2024
USAS Procedures for 1099 Reporting E.001 May 12, 2004 Oct. 27, 2023
USAS Profile Review and Cleanup Procedures A.031 Sept. 1, 1993 May 24, 2024
USAS Profile Rollover Q.007 June 15, 2005 May 24, 2024
USAS Reference Q.012 Feb. 3, 1992 Mar. 28, 2024
USAS Reports Guide Q.013 Dec. 5, 1997 Dec. 5, 1997
USAS T-Code Reference Guide Q.014 Sept. 1, 1993 Jan. 19, 2024
USAS User's Manual Q.008 Feb. 3, 1992 Dec. 1, 1995