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TexPayment Resource

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Payee Inquiry Screens
Payee Maintenance History (PMTHIS)

The PMTHIS screen displays all maintenance transactions for a TIN. PMTHIS stores transaction activity for historical and audit purposes that includes, at a minimum, the transaction dates and descriptions, the source that submitted the transaction, method of submission and error codes.

PMTHIS automatically calculates the check digit for a TIN. Use of the three-digit mail code is not applicable to this inquiry screen.

Access

Steps:

Access PMTHIS through the TINS Inquiry Menu (INQMEN) screen or Line 1 Entry.

  1. Follow the instructions for the INQMEN Menu

    – or –

    Enter PMTHIS .(10- or 11-digit TIN) in Line 1 along with the options for the view desired:

    If the TIN is… Then enter… Notes
    EIN-based
    • 1 + nine-digit EIN

      – or –

    • 1 + nine-digit EIN + check digit
    		 TINS calculates the check digit when a 10-digit TIN is entered.
    Comptroller-assigned 11-digit TIN that begins with 3  
    A 7 TIN for payees who provide an SSN or ITIN
    • 11-digit TIN that begins with 7

      – or –

    • 2 + nine-digit SSN or ITIN

      – or –

    • 2 + nine-digit SSN or ITIN + check digit

    When entering a 2-based TIN that is on file, the inquiry results display the assigned 11-digit 7 TIN.
    If the desired view is by… Then enter…
    Transaction date (with the most recent date first) PMTHIS.(10- or 11-digit TIN) and press Enter
    Transaction description PMTHIS.(10- or 11-digit TIN).1 and press Enter
  2. Use the Direction Message Keys to navigate through the screen information.

Screen Example

 PMTHIS.1XXXXXXXXX6                                                MM/DD/YY

  TRANS     TRANS                                 MAIL INPUT  OPERATOR
  DATE      DESCRIPTION               DLN         CODE SOURCE   ACID   EXCEP  
  --------  -----------------------  -----------  ---- ------ -------- -----
  MM/DD/YY  ADD/CHANGE PHONE NUMBER  EXTERNAL     000   XXX   TINX123
  MM/DD/YY  ADDRESS CHANGE           EXTERNAL     000   XXX   TINX123
  MM/DD/YY  PAYEE HOLD SETUP         EXTERNAL     159   XXX   TINX123   
  MM/DD/YY  MAIL CODE PURGED         SYSTEM GEN   000   VEN   
  MM/DD/YY  DELETE DIRECT DEPOSIT    SYSTEM GEN   000   SYS   NOC-R02
  MM/DD/YY  DIR DEP EFFECTIVE DATE   SYSTEM GEN   000   SYS 
  MM/DD/YY  DIRECT DEPOSIT SETUP     EXTERNAL     000   XXX   TINX123
  MM/DD/YY  MAIL CODE SETUP          EFT          000   XXX             100
  MM/DD/YY  MAIL CODE SETUP          EFT          000   XXX
  MM/DD/YY  MASTER ACCOUNT SETUP     EFT                XXX
  

 END OF DISPLAY - PF3=QUIT, PF4=INQMEN

Screen Field Descriptions

TRANS DATE
Displays the date the maintenance transaction was processed or the date a transaction was attempted via batch that failed due to an error.

TRANS DESCRIPTION
Displays the description of the transaction that was processed online or submitted via batch. See Batch T-Codes (login required).

DLN
Displays an 11-digit document locator number (DLN) assigned to the transaction by TINS or a description that shows the source of the transaction.

DLN Description
11-digit number The transaction was processed online by a Comptroller user.
EFT The transaction was submitted through electronic file transfer (EFT).
EXTERNAL An agency user processed the transaction via a TINS online screen.
HRIS The transaction was initiated by the Human Resource Information System.
ITS The transaction was initiated by the Comptroller’s Integrated Tax System.
OFFSET The transaction was initiated by the automated offset process.
SPRS The transaction was initiated by the Standardized Payroll/Personnel Reporting System.
SYSTEM GEN The transaction was initiated by TINS.
UNCLM PROP The transaction was initiated by the Comptroller’s Unclaimed Property Division’s system.
USPS The transaction was initiated by the Uniform Statewide Payroll/Personnel System.
WEB The transaction was initiated by a TINS web service.

MAIL CODE
Displays the three-digit mail code for which the maintenance transaction was processed or submitted except:

If the transaction is for a… Then the field…
Payee hold setup, change or release Displays the three-digit hold reason code provided on the transaction
TIN master record Is blank
Payee bankruptcy record Displays the two-digit bankruptcy chapter number provided on the transaction

INPUT SOURCE
Displays the three-digit agency number of the agency that processed the transaction or a three-digit alpha code for transactions initiated by internal systems or processed by internal users.

Input Source Description
### The three-digit agency number of the external agency that processed the transaction via online or batch.
CDI Mail code address validation process.
CSO Human Resource Information System (HRIS).
DEP Direct deposit transaction, Fiscal Management Division.
NOC Notification of change, direct deposit.
PAY Fiscal Management Division.
SPR Standardized Payroll/Personnel Reporting System (SPRS).
SPS Uniform Statewide Payroll/Personnel System (USPS).
SYS System-generated.
VEN Fiscal Management Division.

OPERATOR ACID
Displays:

  • The user ID of the user who processed an online TINS transaction.
  • A system-generated transaction.
  • A TINS web service transaction.

The field is blank for transactions submitted via EFT.

OPERATOR ACID Description

USER###

 The user ID of the user who processed a TINS transaction via an online screen.
AOP The automated offset process.
CLEANUP The monthly scheduled TIN and mail code inactivation process.
HB3-79R Franchise tax affiliate hold transaction, authorized by HB3 during the 79th regular legislative session.
ITS Comptroller’s internal integrated tax system.
MIDDAY Mail code reactivation via the mid-day validation process.
NIGHTLY TINS/ITS nightly process for charter number transactions.
NOCXXX Automated direct deposit notification of change (NOC) process where ‘XXX’ is the three-digit NOC reason code.
NOW=S New address indicator (standardized) during the mail code address validation process.
NOW=T Mail code address indicator (standardized) with a truncated city name during the mail code address validation process.
PDTFIX System-generated correction to the payment distribution type (warrant hold, direct deposit, warrant issue).
PURGE The annual Sept. 1 mail code/TIN purge process.
SPRHDDD A transaction initiated via SPRS.
SPRHEDD A transaction initiated via SPRS.
SPRHTIN A transaction initiated via SPRS.
SPROSSN A transaction initiated via SPRS.
SPRSCON A transaction initiated via SPRS during the agency’s conversion to SPRS.
SYSTERM An employee termination transaction initiated by USPS.
WEB MCS A mail code reactivation processed via the TINS web service.

 

EXCEP
Displays the three-digit Exception (Error) Message codes indicating the reason a batch transaction did not process successfully.

This column does not apply to online transaction entries.

DIRECTION MESSAGE KEYS
Displays page direction and program function keys.