Each week, the Comptroller’s office:
- Determines which warrants have been held 30 days and offsets (applies) eligible warrants.
- Sends any warrants eligible to be offset for child support directly to the Office of the Attorney General for processing.
- Deposits remaining offset warrants into Treasury funds for each hold source agency.
- Adjusts hold liability amounts for hold source agencies
- Sends reports to the hold source agencies notifying them of the transfer of funds and a report listing the payees and amounts to be credited against their debtors’ liability amounts.
- Issues an overage payment to the payee(s) if funds remain after the held warrant amount has been applied to the debt.
- Removes the hold from TINS if the debt is satisfied.
The Comptroller’s office applies the held warrant to reduce the payee’s debt, updates the debt amount in TINS and credits the warrant to the hold source agency by preparing a deposit voucher. The agency is then responsible for transferring the funds to the correct appropriation and fund.
The Comptroller’s office sends the hold source agency an itemized report for each deposit voucher that identifies the debtors and amounts to be credited against the debts. The state agency must update its internal system with the new hold debt amount (if any).
For the warrant hold legal cites, see Reporting of State Debts and Hold Offset Procedures (APS 028) (FPP E.037).