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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Payee Inquiry Screens
Payee Maintenance History (PMTHIS)

The Payee Maintenance History (PMTHIS) screen displays all maintenance transactions for a TIN. PMTHIS stores transaction activity for historical and audit purposes that includes, at a minimum, the transaction dates and descriptions, the source that submitted the transaction, method of submission and error codes.

PMTHIS automatically calculates the check digit for a TIN. Use of the three-digit mail code is not applicable to this inquiry screen.

Access

Steps:

The PMTHIS screen may be accessed either through the INQMEN menu or Line 1 entry.

  1. Follow the instructions for the INQMEN Menu

    –OR–

    Enter PMTHIS .(10- or 11-digit TIN) in Line 1 along with the options for the view desired:

    If the TIN is… Then enter… Notes
    EIN-based,
    • 1 + nine-digit EIN or
    • 1 + nine-digit EIN + check digit
    TINS calculates the check digit when a 10-digit TIN is entered.
    Comptroller-assigned, 11-digit TIN that begins with 3  
    A 7 TIN for payees who provide an SSN or ITIN,
    • 11-digit TIN that begins with 7

      OR

    • 2 + nine-digit SSN or ITIN or
    • 2 + nine-digit SSN or ITIN + check digit

    Note: When entering a 2-based TIN that is on file, the inquiry results display the assigned 11-digit 7 TIN.

    If the desired view is by… Then enter…
    Transaction date (with the most recent date first), PMTHIS.(10- or 11-digit TIN) and press Enter
    Transaction description, PMTHIS.(10- or 11-digit TIN).1 and press Enter
  2. Use the direction message keys to navigate through the screen information.

Screen Example

 PMTHIS.1XXXXXXXXX6                                                MM/DD/YY

  TRANS     TRANS                                 MAIL INPUT  OPERATOR
  DATE      DESCRIPTION               DLN         CODE SOURCE   ACID   EXCEP  
  --------  -----------------------  -----------  ---- ------ -------- -----
  MM/DD/YY  ADD/CHANGE PHONE NUMBER  EXTERNAL     000   XXX   TINX123
  MM/DD/YY  ADDRESS CHANGE           EXTERNAL     000   XXX   TINX123
  MM/DD/YY  PAYEE HOLD SETUP         EXTERNAL     159   XXX   TINX123   
  MM/DD/YY  MAIL CODE PURGED         SYSTEM GEN   000   VEN   
  MM/DD/YY  DELETE DIRECT DEPOSIT    SYSTEM GEN   000   SYS   NOC-R02
  MM/DD/YY  DIR DEP EFFECTIVE DATE   SYSTEM GEN   000   SYS 
  MM/DD/YY  DIRECT DEPOSIT SETUP     EXTERNAL     000   XXX   TINX123
  MM/DD/YY  MAIL CODE SETUP          EFT          000   XXX             100
  MM/DD/YY  MAIL CODE SETUP          EFT          000   XXX
  MM/DD/YY  MASTER ACCOUNT SETUP     EFT                XXX
  

 END OF DISPLAY - PF3=QUIT, PF4=MENU

Screen Field Descriptions

TRANS DATE
Displays the date the maintenance transaction was processed or the date a transaction was attempted via batch that failed due to an error.

TRANS DESCRIPTION
Displays the description of the transaction that was processed or submitted via EFT. See TINS Transaction Codes for a list of T-codes and descriptions.

DLN
Displays an 11-digit document locator number (DLN) assigned to the transaction by TINS or a description that shows how the transaction was submitted.

DLN Description
11-digit number The transaction was processed online by a Comptroller user.
EFT The transaction was submitted through Electronic File Transfer (EFT)
External An agency user entered the transaction via TINS online
HRIS The transaction was initiated by the Human Resource Information System
ITS The transaction was initiated by the Comptroller’s Integrated Tax System
SPRS The transaction was initiated by the Standardized Payroll/Personnel Reporting System
System Gen The transaction was initiated by TINS.
Unclm Prop The transaction was initiated by the Comptroller’s Unclaimed Property System
USPS The transaction was initiated by the Uniform Statewide Payroll/Personnel System
OFFSET The transaction was initiated by the Automated Offset Process

MAIL CODE
Displays the three-digit mail code for which the maintenance transaction was processed or submitted except:

If the transaction is for a… Then the field…
Payee hold setup, change or release, Displays the three-digit hold reason code provided on the transaction
TIN master record, Is blank
Payee bankruptcy record, Displays the two-digit bankruptcy chapter number provided on the transaction

INPUT SOURCE
Displays the three-digit agency number of the agency that submitted the maintenance transaction or a three-digit alpha code for internal system changes:

If the Input Source is… Then the transaction was initiated by…
### A user at the agency with that three-digit agency number
CDI Address Validation
CSO Human Resource Information System (HRIS)
DEP Direct Deposit, Fiscal Management Division
NOC Notification of Change, Direct Deposit
PAY Fiscal Management Division
SPR Standardized Payroll/Personnel Reporting System (SPRS)
SPS Uniform Statewide Payroll/Personnel System (USPS)
SYS System-Generated
VEN Fiscal Management Division

OPERATOR ACID
Displays:

  • The user ID of the user who entered the maintenance document via TINS online or the USPS interface or
  • Descriptive information for system-generated corrections or transactions, such as:
    • CLEANUP, which indicates TINS data cleanup
    • PURGE, which indicates a mail code or TIN purge
    • AOP, which indicates the Automated Offset Process

The field is blank for transactions submitted via EFT.

EXCEP
Displays the three-digit Exception Code indicating the reason an batch transaction did not process successfully.

This column does not apply to online transaction entries.

DIRECTION MESSAGE KEYS
Displays page direction and program function keys. See Direction Message Keys for descriptions.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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