Payee Inquiry Screens
Payee Maintenance History (PMTHIS)
The PMTHIS screen displays all maintenance transactions for a TIN. PMTHIS stores transaction activity for historical and audit purposes that includes, at a minimum, the transaction dates and descriptions, the source that submitted the transaction, method of submission and error codes.
PMTHIS automatically calculates the check digit for a TIN. Use of the three-digit mail code is not applicable to this inquiry screen.
Access
Steps:
Access PMTHIS through the TINS Inquiry Menu (INQMEN) screen or Line 1 Entry.
- Follow the instructions for the INQMEN Menu
–OR–
Enter PMTHIS .(10- or 11-digit TIN) in Line 1 along with the options for the view desired:
If the TIN is… Then enter… Notes EIN-based, - 1 + nine-digit EIN or
- 1 + nine-digit EIN + check digit
TINS calculates the check digit when a 10-digit TIN is entered. Comptroller-assigned, 11-digit TIN that begins with 3 A 7 TIN for payees who provide an SSN or ITIN, - 11-digit TIN that begins with 7
OR - 2 + nine-digit SSN or ITIN or
- 2 + nine-digit SSN or ITIN + check digit
Note: When entering a 2-based TIN that is on file, the inquiry results display the assigned 11-digit 7 TIN.
If the desired view is by… Then enter… Transaction date (with the most recent date first), PMTHIS.(10- or 11-digit TIN) and press Enter Transaction description, PMTHIS.(10- or 11-digit TIN).1 and press Enter - Use the Direction Message Keys to navigate through the screen information.
Screen Example
PMTHIS.1XXXXXXXXX6 MM/DD/YY TRANS TRANS MAIL INPUT OPERATOR DATE DESCRIPTION DLN CODE SOURCE ACID EXCEP -------- ----------------------- ----------- ---- ------ -------- ----- MM/DD/YY ADD/CHANGE PHONE NUMBER EXTERNAL 000 XXX TINX123 MM/DD/YY ADDRESS CHANGE EXTERNAL 000 XXX TINX123 MM/DD/YY PAYEE HOLD SETUP EXTERNAL 159 XXX TINX123 MM/DD/YY MAIL CODE PURGED SYSTEM GEN 000 VEN MM/DD/YY DELETE DIRECT DEPOSIT SYSTEM GEN 000 SYS NOC-R02 MM/DD/YY DIR DEP EFFECTIVE DATE SYSTEM GEN 000 SYS MM/DD/YY DIRECT DEPOSIT SETUP EXTERNAL 000 XXX TINX123 MM/DD/YY MAIL CODE SETUP EFT 000 XXX 100 MM/DD/YY MAIL CODE SETUP EFT 000 XXX MM/DD/YY MASTER ACCOUNT SETUP EFT XXX END OF DISPLAY - PF3=QUIT, PF4=INQMEN
Screen Field Descriptions
TRANS DATE
Displays the date the maintenance transaction was processed or the date a transaction was attempted via batch that failed due to an error.
TRANS DESCRIPTION
Displays the description of the transaction that was processed online or submitted via batch. See Batch T-Codes.
DLN
Displays an 11-digit document locator number (DLN) assigned to the transaction by TINS or a description that shows how the transaction was submitted.
DLN | Description |
---|---|
11-digit number | The transaction was processed online by a Comptroller user. |
EFT | The transaction was submitted through Electronic File Transfer (EFT) |
External | An agency user entered the transaction via TINS online |
HRIS | The transaction was initiated by the Human Resource Information System |
ITS | The transaction was initiated by the Comptroller’s Integrated Tax System |
SPRS | The transaction was initiated by the Standardized Payroll/Personnel Reporting System |
System Gen | The transaction was initiated by TINS. |
Unclm Prop | The transaction was initiated by the Comptroller’s Unclaimed Property System |
USPS | The transaction was initiated by the Uniform Statewide Payroll/Personnel System |
OFFSET | The transaction was initiated by the Automated Offset Process |
MAIL CODE
Displays the three-digit mail code for which the maintenance transaction was processed or submitted except:
If the transaction is for a… | Then the field… |
---|---|
Payee hold setup, change or release, | Displays the three-digit hold reason code provided on the transaction |
TIN master record, | Is blank |
Payee bankruptcy record, | Displays the two-digit bankruptcy chapter number provided on the transaction |
INPUT SOURCE
Displays the three-digit agency number of the agency that submitted the maintenance transaction or a three-digit alpha code for internal system changes:
If the Input Source is… | Then the transaction was initiated by… |
---|---|
### | A user at the agency with that three-digit agency number |
CDI | Address Validation |
CSO | Human Resource Information System (HRIS) |
DEP | Direct Deposit, Fiscal Management Division |
NOC | Notification of Change, Direct Deposit |
PAY | Fiscal Management Division |
SPR | Standardized Payroll/Personnel Reporting System (SPRS) |
SPS | Uniform Statewide Payroll/Personnel System (USPS) |
SYS | System-Generated |
VEN | Fiscal Management Division |
OPERATOR ACID
Displays:
- The user ID of the user who entered the maintenance document via TINS online or the USPS interface or
- Descriptive information for system-generated corrections or transactions, such as:
- CLEANUP, which indicates TINS data cleanup
- PURGE, which indicates a mail code or TIN purge
- AOP, which indicates the Automated Offset Process
The field is blank for transactions submitted via EFT.
EXCEP
Displays the three-digit Exception (Error) Message codes indicating the reason a batch transaction did not process successfully.
This column does not apply to online transaction entries.
DIRECTION MESSAGE KEYS
Displays page direction and program function keys.