USPS Process Guide –
Chapter 1: Positions –
HNORG – Updating Organization Information

Screen:	HNORG
Prerequisites:	The position control fiscal year dates on HNKPC must be current.
Key Fields:	`AGENCY`, `ORGANIZATION CD`, `EFFECTIVE DATE`

Step	Action
1	Access HNORG.
2	Enter `R` or `I` in the `SUBCOMMAND` field.
3	Enter the following fields as required: `AGENCY` (Required) `ORGANIZATION CD` (Required) Enter a user-defined value representing the organizational structure of an agency. The system uses the organization code to sort information on USPS reports; group positions; limit access to information; sort warrants and earning statements. Note: See Appendix H – Organization Codes for more information. `EFFECTIVE DATE` (Required) Enter the date the organization code becomes effective. `ORGANIZATION NAME` (Required) Enter the name of the organization within your agency that is represented by this code. `ABBREVIATED NAME` (Optional) An abbreviated name to identify the organization. `ORG CODE MASS CHG` (Optional) Use for fiscal year-end only. `INACTIVE DATE` (Optional) The date the organization is inactivated. During fiscal year-end rollover, the system automatically enters this date. `OLD ORG CODE` (Optional) Use for fiscal year-end only. `APPROPRIATION AMOUNT` (Optional) The total amount of budgeted money allocated to the organization to be disbursed as salaries throughout the fiscal year. This field is automatically populated during the fiscal year-end rollover process based on the agency’s active position records. If a new organization code is set up after fiscal year-end rollover, this field must be entered manually. `ADJUSTED AMOUNT` (Optional) A user-defined value to reflect a change to the original appropriation amount. `BUDGETED AMOUNT` (Display) The total amount of base salaries expected to be paid in the fiscal year within the organization. Amounts are calculated from the agency’s position records (HNPU1) containing this organization code. `ACTUAL EXPENDITURE` (Display) The total amount of base salaries paid to date in the fiscal year within the organization. `PROJECTED LAPSE` (Display) The difference between the `BUDGETED AMOUNT` and the sum of the value in the `ACT EXP` and `PROJ EXP` fields for the position. This field updates after clears are run at month end. PROJECTED LAPSE = BUDGETED ANNUAL AMOUNT – (ACTUAL EXPENDITURES + PROJECTED EXPENDITURES). `PROJECTED EXPENDITURE` (Display) The total amount of base salaries expected to be paid for the remainder of the fiscal year within the organization. The system calculates these amounts based on the pay period salary and either the end of the fiscal year or the inactive date of the position.
4	Press `Enter` to process the transaction. Note: After completing this process, you may view information about agency organizations on the Agency Organization Code Listing (HOOLS) screen.