USAS T-Code Reference Guide
Transaction Codes Sorted by Numeric Order with Description,
General Ledger and Object Group
T-Codes 200 – 249
T-Code Menu
Note: Please see the Texas Comptroller Manual of Accounts for the current list of Object Groups.
200 – ESTABLISH ORIGINAL PRE-ENCUMBRANCE
TO ESTABLISH A PRE-ENCUMBRANCE IN ORDER TO RESERVE APPROPRIATION BUDGET PRIOR TO THE ISSUANCE OF A PURCHASE ORDER. ADJUSTMENTS TO THIS ESTABLISHED BALANCE SHOULD BE PROCESSED WITH TCODE 203.
- GL Debit: 9002
- GL Credit: 9006
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
203 – ADJUST ORIGINAL PRE-ENCUMBRANCE
TO ADJUST AN AMOUNT PREVIOUSLY ESTABLISHED ON A PRE-ENCUMBRANCE. THE ORIGINAL PRE-ENCUMBRANCE WAS ESTABLISHED WITH TCODE 200. AN "R" IN THE REVERSE FIELD REDUCES THE OUTSTANDING PRE-ENCUMBRANCE BALANCE.
- GL Debit: 9002
- GL Credit: 9006
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
205 – SUBGRANTEE AWARD-ENCUMBRANCE
ESTABLISH AN ENCUMBRANCE FOR AWARD TO A SUBGRANTEE AND RECORD SUBGRANTEE REIMBURSABLE BUDGET.
- GL Debit: 9001
- GL Credit: 9005
- GL Debit: 9055
- GL Credit: 9185
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
206 – ADJUST SUBGRANTEE AWARD-ENCUMBRANCE
ADJUST (INCREASE) AN ENCUMBRANCE FOR AWARD TO A SUBGRANTEE AND THE SUBGRANTEE REIMBURSABLE BUDGET.
- GL Debit: 9001
- GL Credit: 9005
- GL Debit: 9055
- GL Credit: 9185
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
207 – RECORD ENCUMBRANCES (REPORTING AGENCIES)
TO RECORD MONTH END OR YEAR END ENCUMBRANCE SUMMARY BALANCES. THIS TRANSACTION WILL BE REVERSED BY THE SYSTEM GENERATED TCODE 211.
- GL Debit: 9003
- GL Credit: 9005
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 37 | INACTIVE EXPENDITURE OBJECTS |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
208 – RECORD PRE-ENCUMBRANCE (REPORTING AGYS)
TO RECORD MONTH END OR YEAR END PRE-ENCUMBRANCE SUMMARY BALANCES. THIS TRANSACTION WILL BE REVERSED BY THE SYSTEM GENERATED TCODE 212.
- GL Debit: 9004
- GL Credit: 9006
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 37 | INACTIVE EXPENDITURE OBJECTS |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
210 – ESTABLISH ORIGINAL ENCUMBRANCE
ESTABLISH AN ENCUMBRANCE FOR GOODS AND SERVICES NOT PREVIOUSLY PRE-ENCUMBERED. THIS TCODE RESERVES BUDGET CONTRACTUALLY OBLIGATED ON PURCHASE ORDERS. ADJUSTMENTS TO THIS ESTABLISHED BALANCE SHOULD BE PROCESSED ON TCODE 216.
- GL Debit: 9001
- GL Credit: 9005
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
211 – USAS REVERSAL OF ENCUMBRANCES-REPORTING
TO RECORD THE REVERSAL OF TCODE 207 WHICH POSTED ENCUMBRANCES IN USAS. THIS TCODE WILL BE SYSTEM GENERATED.
- GL Debit: 9005
- GL Credit: 9003
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 37 | INACTIVE EXPENDITURE OBJECTS |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
212 – USAS REVERSAL OF PRE-ENCUMBRANCES-RPTG
TO RECORD THE REVERSAL OF TCODE 208 WHICH POSTED PRE-ENCUMBRANCES IN USAS. THIS TCODE WILL BE SYSTEM GENERATED.
- GL Debit: 9006
- GL Credit: 9004
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 37 | INACTIVE EXPENDITURE OBJECTS |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
213 – ESTABLISH ENCUMBRANCE - PRE-ENCUMBERED
ESTABLISH AN ENCUMBRANCE WHICH WAS PREVIOUSLY PRE-ENCUMBERED. THIS PRE-ENCUMBRANCE BALANCE WAS ORIGINALLY ESTABLISHED WITH TCODE 200. TO ADJUST THE ENCUMBRANCE BALANCE USE TCODE 216. TO CANCEL THE ENCUMBRANCE BALANCE USE TCODE 217.
- GL Debit: 9001
- GL Credit: 9005
- GL Debit: 9006
- GL Credit: 9002
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
214 – ADJ ORIGINAL ENC - ADD NEW SFX RECORDS
TO ADD NEW SUFFIXES TO AN EXISTING ENCUMBRANCE ESTABLISHED WITH TC 210. USE OF THIS TC IS THE ONLY WAY TO ADD ADDITIONAL SUFFIXES TO AN EXISTING ENCUMBRANCE. TC 216 (ADJUST ORIGINAL ENCUMBRANCE) ONLY ALLOWS ADJUSTMENT OF EXISTING SUFFIXES.
- GL Debit: 9001
- GL Credit: 9005
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
216 – ADJ ORIGINAL ENC - EXISTING SFX ONLY
TO ADJUST AN ENCUMBRANCE BALANCE PREVIOUSLY ESTABLISHED WITH TCODE 210. AN "R" IN THE REVERSE FIELD REDUCES THE OUTSTANDING BALANCE. USE TCODE 217 TO CANCEL AN OUTSTANDING ENCUMBRANCE BALANCE. TC 216 WILL ADJUST EXISTING ENCUMBRANCE SUFFIXES. USE TC 214 TO ADD NEW SUFFIXES TO AN EXISTING ENCUMBRANCE.
- GL Debit: 9001
- GL Credit: 9005
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
217 – CANCEL ORIGINAL ENCUMBRANCE
TO CANCEL AN OUTSTANDING ENCUMBRANCE BALANCE THAT WILL NOT BE LIQUIDATED IN THE PAYMENT PROCESSING CYCLE. THESE OUTSTANDING BALANCES WERE ESTABLISHED BY EITHER TCODE 210 OR TCODE 213.
- GL Debit: 9005
- GL Credit: 9001
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 21 | BUDGETARY TCODES (EXPENDITURE OBJECTS) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
220 – CANCEL ORIGINAL PRE-ENCUMBRANCE
TO CANCEL AN OUTSTANDING PRE-ENCUMBRANCE BALANCE WHICH WILL NOT BE LIQUIDATED IN THE PAYMENT PROCESSING CYCLE. THIS OUTSTANDING BALANCE WAS PREVIOUSLY ESTABLISHED WITH TCODE 200.
- GL Debit: 9006
- GL Credit: 9002
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 05 | HI ED INSTIT'L FDS ONLY(LOC FD ACT)EXP |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 19 | FINANCIAL REPORTING (NON EXPENDITURES) |
| 21 | BUDGETARY TCODES (EXPENDITURE OBJECTS) |
| 24 | STATISTICAL |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 39 | PASS-THROUGH EXPENDITURES |
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
222 – VOUCHERS PAYABLE - REFUND OF REVENUE
TO ESTABLISH A VOUCHERS PAYABLE FOR A REFUND OF REVENUE. THIS TRANSACTION IS A RESULT OF AN OVER- COLLECTION ON A TREASURY DEPOSIT. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THIS TRANSACTION AND PRODUCE A WARRANT FOR THE VENDOR.
- GL Debit: 5001
- GL Credit: 1009
| Object Group |
Title |
|---|---|
| 02 | BOND PROCEEDS |
| 06 | INV/EQ HLDG SALES&AMORT PREM/DISC ON INV |
| 08 | REIMB-REV FOR AGY AFR/EXP REDUC FOR ACFR |
| 12 | LOANS-REVENUE OBJECTS |
| 16 | AGENCY/TRUST TRANSACTIONS-REV OBJECTS |
| 22 | REFUND OF EXPENDITURE |
| 30 | REVENUES |
223 – V/P NON-PR DIRECT BILLED DETAIL - ENC
TO ESTABLISH A VOUCHERS PAYABLE THAT WAS BILLED PAYMENT. THE TIN ON THIS T-CODE IS THE TIN OF THE INDIVIDUAL TO WHOM THE ASSOCIATED EXPENSES SHOULD BE CHARGED. T-CODE 905 RECORDS THE VENDOR THAT WILL RECEIVE THE PAYMENT.
NOTE: THE ENCUMBRANCE DOCUMENT WAS ORIGINALLY ESTABLISHED WITH EITHER T-CODE 210 OR T-CODE 213. PREVIOUSLY ENCUMBERED FOR A NON-PAYROLL DIRECT
- GL Debit: 5501
- GL Credit: 1009
- GL Debit: 9005
- GL Credit: 9001
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 11 | RESTRICTED-LOTTERY REIMBURSEMENTS |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
| 42 | OTHER LOTTERY EXPENDITURES |
225 – ESTABLISH VOUCHERS PAYABLE
ESTABLISH VOUCHERS PAYABLE FOR GOODS AND SERVICES NOT ENCUMBERED. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THIS TRANSACTION AND PRODUCE THE WARRANT FOR THE VENDOR.
- GL Debit: 5501
- GL Credit: 1009
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 11 | RESTRICTED-LOTTERY REIMBURSEMENTS |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 27 | OTHER FINANCING USES |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
| 42 | OTHER LOTTERY EXPENDITURES |
| 43 | DISPRO/UPL-TRANSFER/DISBURSEMENT |
226 – VOUCHERS PAYABLE--LOTTERY REIMBURSEMENT
ESTABLISH VOUCHERS PAYABLE FOR LOTTERY PAYMENT THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THIS TRANSACTION AND PRODUCE THE WARRANT FOR THE LOTTERY WINNER. TCODE 904 RECORDS THE VENDOR THAT WILL RECEIVE THE REIMBURSEMENT WARRANT
- GL Debit: 5501
- GL Credit: 1009
| Object Group |
Title |
|---|---|
| 11 | RESTRICTED-LOTTERY REIMBURSEMENTS |
| 42 | OTHER LOTTERY EXPENDITURES |
228 – VOUCHERS PAYABLE PRE-ENCUMBERED
TO ESTABLISH A VOUCHERS PAYABLE THAT WAS PRE- ENCUMBERED AND NEVER ENCUMBERED. THE ORIGINAL PRE-ENCUMBRANCE WAS ESTABLISHED WITH TCODE 200. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THIS TRANSACTION AND ISSUE THE WARRANT.
- GL Debit: 5501
- GL Credit: 1009
- GL Debit: 9006
- GL Credit: 9002
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
229 – REFUND OF REVENUE-FUNDS HELD FOR OTHERS
TO RECORD A VOUCHER PAYABLE FOR A REFUND OF REVENUE-FUNDS HELD FOR OTHERS.
- GL Debit: 1149
- GL Credit: 1009
- GL Debit: 5001
- GL Credit: 5100
| Object Group |
Title |
|---|---|
| 02 | BOND PROCEEDS |
| 06 | INV/EQ HLDG SALES&AMORT PREM/DISC ON INV |
| 08 | REIMB-REV FOR AGY AFR/EXP REDUC FOR ACFR |
| 12 | LOANS-REVENUE OBJECTS |
| 16 | AGENCY/TRUST TRANSACTIONS-REV OBJECTS |
| 22 | REFUND OF EXPENDITURE |
| 30 | REVENUES |
| 36 | INACTIVE REVENUE OBJECTS |
231 – VOUCHER PAYABLE - ENCUMBERED
TO ESTABLISH A VOUCHERS PAYABLE THAT WAS PREVIOUSLY ENCUMBERED. THE ORIGINAL ENCUMBRANCE WAS ORIGINALLY ESTABLISHED WITH EITHER TCODE 210 OR TCODE 213.
- GL Debit: 5501
- GL Credit: 1009
- GL Debit: 9005
- GL Credit: 9001
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 41 | TRAVEL (PAYROLL TYPES) |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 39 | PASS-THROUGH EXPENDITURES |
232 – VOUCHERS PYBLE-SUSPENSE FD DISBURSEMENT
TO RECORD THE DISBURSEMENT OF CASH HELD IN CUSTODY FOR OTHERS. THIS IS A SUSPENSE FUND TRANSACTION.
- GL Debit: 1149
- GL Credit: 1009
- GL Debit: 5501
- GL Credit: 5600
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 37 | INACTIVE EXPENDITURE OBJECTS |
| 41 | TRAVEL (PAYROLL TYPES) |
234 – V/P SUMMARY PAYEE SUSPENSE FND COLLECTNS
TO ESTABLISH A VOUCHERS PAYABLE FOR EXPENDITURE SUMMARY PAYEE NUMBERS FOR SUSPENSE FUND COLLECTIONS. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THE PAYABLE & ISSUE A WARRANT.
- GL Debit: 1149
- GL Credit: 1009
- GL Debit: 5501
- GL Credit: 5600
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 37 | INACTIVE EXPENDITURE OBJECTS |
| 41 | TRAVEL (PAYROLL TYPES) |
235 – VOUCHERS PAYABLE-SUSPENSE FND COLLECTION
TO ESTABLISH A VOUCHERS PAYABLE FOR SUSPENSE FUND COLLECTIONS. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THIS TRANSACTION AND PRODUCE A WARRANT.
- GL Debit: 5501
- GL Credit: 1009
- GL Debit: 1149
- GL Credit: 5600
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 37 | INACTIVE EXPENDITURE OBJECTS |
| 41 | TRAVEL (PAYROLL TYPES) |
236 – RECORD CONTRACT PAYABLE RETAINAGE-ENCUMB
TO RECORD THE PERCENTAGE OF A CONSTRUCTION CONTRACT AS CONTRACT RETAINAGE. TCODE 249 WILL RECLASSIFY THIS RETAINAGE AS A VOUCHERS PAYABLE.
- GL Debit: 5501
- GL Credit: 1012
- GL Debit: 9005
- GL Credit: 9001
| Object Group |
Title |
|---|---|
| 10 | EXPENDITURES |
237 – RECORD CONTRACT PAYABLE RETAINAGE-NOT EN
TO RECORD THE PERCENTAGE OF A CONSTRUCTION CONTRACT AS CONTRACT RETAINAGE. TCODE 249 WILL RECLASSIFY THIS RETAINAGE AS A VOUCHER PAYABLE. THIS TCODE IS USED WHEN THE EXPENDITURE HAS NOT BEEN PREVIOUSLY ENCUMBERED.
- GL Debit: 5501
- GL Credit: 1012
| Object Group |
Title |
|---|---|
| 10 | EXPENDITURES |
238 – V/P PREPAID ITEMS - PROPRIETARY FUNDS
TO ESTABLISH A VOUCHERS PAYABLE FOR PRE-PAID ITEMS FOR A PROPRIETARY FUND. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THE PAYABLE AND ISSUE THE WARRANT.
- GL Debit: 0295
- GL Credit: 1009
- GL Debit: 5501
- GL Credit: 5600
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
239 – V/P CONSUMABLE INVENTORY-PROPRIETARY FND
TO RECORD CONSUMABLE INVENTORY IN A PROPRIETARY FUND AND TO ESTABLISH A VOUCHERS PAYABLE. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THE PAYABLE AND ISSUE THE WARRANT.
- GL Debit: 0285
- GL Credit: 1009
- GL Debit: 5501
- GL Credit: 5600
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
240 – VOUCHER PAYABLE-SUBGRANTEE ADVANCE
TO RECORD THE LIQUIDATION OF A SUBGRANTEE ENCUMBRANCE AND RECORD EXPENDITURE, VOUCHERS PAYABLE AND SUBGRANTEE ADVANCES MADE.
- GL Debit: 5501
- GL Credit: 1009
- GL Debit: 0315
- GL Credit: 5520
- GL Debit: 9005
- GL Credit: 9001
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 41 | TRAVEL (PAYROLL TYPES) |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
241 – V/P MERCHANDISE INVENTORY-PROPRIETARY FD
TO RECORD PURCHASE OF MERCHANDISE INVENTORY IN PROPRIETARY FUNDS AND TO ESTABLISHED VOUCHERS PAYABLE. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THE PAYABLE AND ISSUE THE WARRANT.
- GL Debit: 0290
- GL Credit: 1009
- GL Debit: 5501
- GL Credit: 5600
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
242 – V/P CAP LEASE PRINC/ESCROW PMT-GOVT'L
TO ESTABLISH A VOUCHERS PAYABLE FOR CAPITAL LEASE PRINCIPAL PAYMENT AND FOR ESCROW PAYMENT ON REFUNDING IN A GOVERNMENTAL FUND. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THE PAYABLE AND ISSUE A WARRANT.
- GL Debit: 6060
- GL Credit: 1009
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
243 – V/P CAPITAL LEASE PRINCIPAL-PROPRIETARY
TO RECORD FIXED ASSET ACQUISITION AND LIABILITY FOR FIXED ASSETS PURCHASED UNDER A CAPITAL LEASE FOR A PROPRIETARY FUND. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THE PAYABLE AND ISSUE A WARRANT.
- GL Debit: 5600
- GL Credit: 1009
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
244 – V/P BOND PRINCIPAL PAYMENT-PROPRIETARY
TO RECLASSIFY BONDS PAYABLE TO VOUCHERS PAYABLE FOR PRINCIPAL PAYMENTS IN PROCESS. TCODE 187 ORIGINALLY ESTABLISHED THE BONDS LIABILITY. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THE PAYABLE AND ISSUE A WARRANT.
- GL Debit: 1060
- GL Credit: 1009
- GL Debit: 5501
- GL Credit: 5600
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
245 – V/P EXPENDITURE SUMMARY PAYEE NUMBER
TO ESTABLISH A VOUCHERS PAYABLE FOR EXPENDITURE SUMMARY PAYEE NUMBERS. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THE PAYABLE & ISSUE A WARRANT.
- GL Debit: 5501
- GL Credit: 1009
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
246 – V/P PAYROLL REIMBURSEMENT PAYEE DETAIL
TO ESTABLISH A VOUCHERS PAYABLE FOR A PAYROLL REIMBURSEMENT. THE TIN OF THE EMPLOYEE ASSOCIATED WITH THE ORIGINAL PAYROLL DISBURSEMENT IS ENTERED WITH THIS T-CODE. THE TIN OF THE ENTITY THAT WILL RECEIVE THE PAYROLL REIMBURSEMENT PAYMENT IS ENTERED WITH T-CODE 903 TRANSACTION. THE NET OF THE T-CODE 246/246-R TRANSACTIONS IN THE DOCUMENT MUST BE ENTERED AS THE TRANSACTION AMOUNT ON THE CORRESPONDING T-CODE 903 TRANSACTION.
NOTE: THE BALANCE TYPE AND FINANCIAL TABLE UPDATES, CASH IMPACT AND ULTIMATE PAYMENT AMOUNT IS CREATED WITH THIS T-CODE. T-CODE 903 DOES NOT UPDATE ANY BALANCE TYPES OR CASH BALANCES AND HAS A ZERO NET EFFECT ON THE GENERAL LEDGER TABLE.
- GL Debit: 5505
- GL Credit: 1009
| Object Group |
Title |
|---|---|
| 40 | PAYROLL |
| 41 | TRAVEL (PAYROLL TYPES) |
247 – V/P NON-PAYROLL REIMBURSEMENT DETAIL
TO ESTABLISH A VOUCHERS PAYABLE FOR A NON-PAYROLL REIMBURSEMENT. THE TIN OF THE VENDOR OR EMPLOYEE ASSOCIATED WITH THE ORIGINAL DISBURSEMENT IS ENTERED WITH THIS T-CODE. THE TIN OF THE AGENCY/ EMPLOYEE THAT WILL RECEIVE THE PAYMENT IS ENTERED WITH THE T-CODE 904 TRANSACTION. THE NET OF THE T-CODE 247/247-R TRANSACTIONS IN THE DOCUMENT MUST BE ENTERED AS THE TRANSACTION AMOUNT ON THE CORRESPONDING T-CODE 904 TRANSACTION.
NOTE: THE BALANCE TYPES AND FINANCIAL TABLE UPDATES, CASH IMPACT AND ULTIMATE PAYMENT AMOUNT IS CREATED WITH THIS T-CODE. T-CODE 904 DOES NOT UPDATE ANY BALANCE TYPES OR CASH BALANCES AND HAS A ZERO NET EFFECT ON THE GENERAL LEDGER TABLE.
- GL Debit: 5501
- GL Credit: 1009
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 11 | RESTRICTED-LOTTERY REIMBURSEMENTS |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
| 42 | OTHER LOTTERY EXPENDITURES |
248 – VOUCHERS PAYABLE - CREDIT MEMO
TO RECORD A CREDIT MEMO ISSUED BY A VENDOR. USAS WILL MAINTAIN THIS MEMO UNTIL THE PAYMENT PROCESS- ING SYSTEM CAN NET THE AMOUNT INTO A PAYMENT FOR SAME VENDOR.
- GL Debit: 1009
- GL Credit: 5501
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |
249 – V/P CONTRACT PAYABLE RETAINAGE
TO RECLASSIFY CONSTRUCTION CONTRACT RETAINAGE AS A VOUCHERS PAYABLE. TCODE 236 ORIGINALLY ESTABLISHED THIS BALANCE. THE PAYMENT PROCESSING SYSTEM WILL LIQUIDATE THE PAYABLE AND ISSUE A WARRANT.
- GL Debit: 5501
- GL Credit: 1009
- GL Debit: 1012
- GL Credit: 5501
| Object Group |
Title |
|---|---|
| 03 | BOND PAYMENTS |
| 07 | INV/EQ HLDG PURCH&AMORT PREM/DISC ON INV |
| 10 | EXPENDITURES |
| 13 | LOANS-EXPENDITURE OBJECTS |
| 17 | AGENCY/TRUST TRANSACTIONS-EXP OBJECTS |
| 28 | TRANSFERS(STATE TREASURY TO LOCAL FUNDS) |
| 41 | TRAVEL (PAYROLL TYPES) |