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Glenn Hegar  ·  Texas Comptroller of Public Accounts

USAS Reference
Action Codes

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Action Code Title Can Be Applied To
000
RECEIVED-COMPTROLLER FIRST TIME DOCUMENT
010
RECEIVED AT COMP OTHER THAN 1ST TIME DOCUMENT
015
VOUCHER RECEIVED WITH PAYEE MAINT DOC DOCUMENT
018
PAPER DOC HOLD NOT ON USAS DOCUMENT
019
PAPER DOC HOLD DUE TO SYSTEM ERROR DOCUMENT
020
RELEASED FROM REC, DATA ENTRY & DIST DOCUMENT
025
RELEASED TO DATA TRANSCRIPTION DOCUMENT
030
RECEIVED FROM DATA TRANSCRIPTION DOCUMENT
099
CORRECTED DOCUMENT-AGENCY BATCH OR DOCUMENT
100
RECEIVED IN DATA TRANSCRIPTION BATCH OR DOCUMENT
101
MISCELLANEOUS ENTRY EXCEPTION DOCUMENT
105
DOCUMENT NUMBER MISSING OR INVALID DOCUMENT
110
AGENCY NUMBER MISSING OR INVALID DOCUMENT
111
TREASURY APPROVAL BATCH OR DOCUMENT
115
TRANSACTION CODE INVALID OR MISSING DOCUMENT
120
APPROPRIATION YEAR INVALID OR MISSING DOCUMENT
140
BATCH ERROR BATCH
141
DATA ERROR DOCUMENT
145
AGENCY CODE ERROR DOCUMENT
149
RELEASED FROM DATA TRANSCRIPTION BATCH OR DOCUMENT
150
FUND ERROR DOCUMENT
151
TRANSACTION CODE ERROR DOCUMENT
152
DATE ERROR DOCUMENT
153
REVERSE CODE ERROR DOCUMENT
154
AMOUNT ERROR DOCUMENT
155
MISCELLANEOUS ERROR DOCUMENT
156
AGENCY NUMBER ERROR DOCUMENT
157
GENERAL LEDGER/SUBSIDIARY ERROR DOCUMENT
158
ENCUMBRANCE ERROR DOCUMENT
159
DOCUMENT TYPE/NUMBER ERROR DOCUMENT
160
NACUBO ELEMENT ERROR DOCUMENT
161
MULTIPURPOSE CODE ERROR DOCUMENT
162
WARRANT NUMBER ERROR DOCUMENT
163
INDEX/PCA CODE ERROR DOCUMENT
164
APPROPRIATION/BUDGET ERROR DOCUMENT
165
SECURITY ERROR DOCUMENT
166
OBJECT CODE ERROR DOCUMENT
167
PROJECT DATA ERROR DOCUMENT
168
PAYEE ERROR DOCUMENT
169
INVOICE ERROR DOCUMENT
170
DISTRIBUTION/DISBURSEMENT ERROR DOCUMENT
171
PROGRAM/ORGANIZATION CODE ERROR DOCUMENT
172
GRANT CODE ERROR DOCUMENT
173
PROPERTY/FIXED ASSET CODE ERROR DOCUMENT
174
DIRECT DEPOSIT ERROR DOCUMENT
175
PAYROLL ERROR DOCUMENT
176
ACCOUNTS PAYABLE ERROR DOCUMENT
177
ACCOUNTS RECEIVABLE ERROR DOCUMENT
178
1099 ERROR DOCUMENT
179
CONTRACT CODE ERROR DOCUMENT
180
APPROPRIATION YEAR ERROR DOCUMENT
181
USER CLASS ERROR DOCUMENT
182
AGENCY CONTROL ERROR DOCUMENT
183
FUND CASH ERROR DOCUMENT
184
LIQUIDATION ERROR DOCUMENT
185
PIN NOT ON FILE AT TIME OF PAYMENT DOCUMENT
186
NO SUMMARY PAYEE IDENTIFICATION NUMBER DOCUMENT
187
CONFIDENTIAL INDICATOR NOT VALID DOCUMENT
200
TRANSACTION ADDED TO ACCOUNTING FILES BATCH OR DOCUMENT
201
RELEASE OF BATCH BATCH OR DOCUMENT
205
TRANSACTION ON ACCOUNTING FILES CHANGED DOCUMENT
206
DOCUMENT HAS BEEN RE-EXAMINED DOCUMENT
210
TRANSACTION DELETED FROM ACCOUNTING FILE DOCUMENT
211
SUPER SECURITY DOCUMENT DELETE DOCUMENT
220
DESCRIPTIVE/LEGAL TEXT DOCUMENT
221
LEGAL/DESCRIPTIVE TEXT CHANGE BATCH
222
LEGAL/DESCRIPTIVE TEXT ADD BATCH
230
FUND CASH EXCEEDED BATCH OR DOCUMENT
231
REMAINING FREE BUDGET EXCEEDED BATCH OR DOCUMENT
232
AVAILABLE CASH EXCEEDED BATCH OR DOCUMENT
240
INT - FUND CASH EXCEEDED DOCUMENT
241
INT - REMAINING FREE BUDGET EXCEEDED DOCUMENT
242
INT - AVAILABLE CASH EXCEEDED DOCUMENT
243
INT - TRANSACTION FAILED DOCUMENT
245
LATE PAYMENT INTEREST PAID DOCUMENT
247
TRANSACTION INTEREST OVERRIDE DOCUMENT
250
MANUAL WARRANT ISSUED DOCUMENT
255
PAYMENT ISSUED-ERROR FREE TRANS ONLY DOCUMENT
260
PAYMENT ISSUED-ALL TRANSACTIONS DOCUMENT
300
APPROVED FOR PROCESS-DIRECT DEP AUDITOR BATCH OR DOCUMENT
301
PYMT CANC-INCORRECT PIN DOCUMENT
302
PAYMENT CANCELLED-INCORRECT AMOUNT DOCUMENT
303
PAYMENT CANC-UNABLE TO DELIVER PAYMENT DOCUMENT
304
PYMT CANC-PYMT ON HLD (INCORR PIN) DOCUMENT
305
PYMT CANC-PYMT ON HLD (CANC BY AGY) DOCUMENT
306
PYMT CANC-STOP PYMT (PYMT LOST/DESTRYD) DOCUMENT
307
PYMT CANC-DUP PYMT FRM STATE/LOCAL FNDS DOCUMENT
308
PYMT CANC-PYMT NOT DUE DOCUMENT
309
PYMT CANC-LEAVE WITHOUT PAY (LWOP) DOCUMENT
310
PYMT CANC-TERMINATION DOCUMENT
311
PYMT CANC-RETIREMENT DOCUMENT
312
PYMT CANC-DECEASED DOCUMENT
313
PYMT CANC-LEVIES(IRS/CHLD SUP/BNKRCY) DOCUMENT
314
PYMT CANC-INCORR TRANSIT NUMBER DOCUMENT
315
PYMT CANC-INCORR/CLOSED ACCOUNT DOCUMENT
316
PYMT CANC-OTHER DOCUMENT
317
DOCUMENT CANC-INCORR PAYEE ID NO. DOCUMENT
318
DOCUMENT CANC-INCORR AMT DOCUMENT
319
DOCUMENT CANC-UNABLE TO DELVR PYMT DOCUMENT
321
DOCUMENT CANC-PYMT ON HLD(CANC BY AGY) DOCUMENT
322
DOCMNT CANC-STOP PYMT (PYMT LOST/DESTYD) DOCUMENT
323
DOCMNT CANC-DUP PYMT FROM STATE/LOCAL DOCUMENT
324
DOCMNT CANC-PYMT NOT DUE DOCUMENT
325
DOCMNT CANC-LEAVE WITHOUT PAY (LWOP) DOCUMENT
326
DOCMNT CANC-TERMINATION DOCUMENT
327
DOCMNT CANC-RETIREMENT DOCUMENT
328
DOCMNT CANC-DECEASED DOCUMENT
329
DOCMNT CANC-LEVIES (IRS/CHLD SUP/BNKRCY) DOCUMENT
330
DOCMNT CANC-OTHER DOCUMENT
400
APPROVED FOR PAYMENT - PURCHASE AUDIT DOCUMENT
401
HOLD FOR AUDIT/MORE INFO-PURCHASE AUDIT DOCUMENT
403
DESCRIPTIVE TEXT MISSING DOCUMENT
404
DESCRIPTION NOT SUFFICIENT DOCUMENT
405
7218 - COPY OF PUBLICATION REQUIRED DOCUMENT
406
COPY OF CONSULTANT CONTRACT NECESSARY DOCUMENT
407
SUPPORTING DOCUMENTS NECESSARY DOCUMENT
408
INCORRECT OBJECT CODE - PURCHASE AUDIT DOCUMENT
409
INCORRECT APPROPRIATION YEAR DOCUMENT
410
RANGE OF SERVICE DATES NECESSARY DOCUMENT
411
ORDER DATE REQUIRED - CAPITAL OUTLAY DOCUMENT
412
SUBSCRIPTION DATES REQUIRED DOCUMENT
413
BENEFIT OF MEMBERSHIP NECESSARY DOCUMENT
415
LEGAL SERVICES REQUIRES AG APPROVAL DOCUMENT
416
INSURANCE - REQUIRES AG APPROVAL DOCUMENT
419
TRAINING - IDENTIFY ATTENDEES DOCUMENT
420
CITE LEGAL OR STATUTORY AUTHORITY DOCUMENT
421
ADDRESS LINE NECESSARY OR INCORRECT DOCUMENT
430
STTLMNT/JDGMNT-DOCS NOT REC'D BY COMPTR DOCUMENT
443
ON HOLD ON 41 PROFILE - CONTACT AUDITOR DOCUMENT
445
ETV ON HOLD FOR MORE INFORMATION DOCUMENT
446
ETV - ORIGINAL PAYMENT CORRECT DOCUMENT
447
ETV - ORIGINAL DOCUMENT NUMBER NEEDED DOCUMENT
448
SYSM DOCUMENT APPROVAL NECESSARY BATCH OR DOCUMENT
449
MISCELLANEOUS REJECT - PURCHASE AUDIT DOCUMENT
450
APPROVED FOR PYMT-TRAVEL AUDIT BATCH OR DOCUMENT
451
HELD FOR FURTHER AUDIT/INFO. PENDING-TRA DOCUMENT
452
PARKING EXPENSES MUST BE ITEMIZED ON A D DOCUMENT
453
ORIGINAL AGENCY APPROVAL REQUIRED DOCUMENT
454
ORIGINAL/UNALTERED AIRLINE TICKET AND/OR DOCUMENT
455
FIRST CLASS AIRFARE NOT PAYABLE DOCUMENT
456
PURPOSE OF TRIP INSUFFICIENTLY STATED DOCUMENT
457
MILEAGE INCORRECT AND/OR POINT-TO-POINT DOCUMENT
458
MEALS-LODG INCOR/EXCES AMT/LESS THN 6HRS DOCUMENT
459
PRIOR APPROVAL REQURD FOR SEPARATE CARS DOCUMENT
460
GOVERNOR'S PRIOR APPROVAL NECESSARY DOCUMENT
461
TAXI FARES MUST BE ITEMIZED ON A TRIP BY DOCUMENT
463
RESDNCE TRAVEL MUST BE LESS/EQUAL TO POE DOCUMENT
464
TIME OF DEPARTURE/ARRIVAL REQUIRED DOCUMENT
465
INCDNTLS-TIPS/GRATUITIES/ALCOHOL NOT PAY DOCUMENT
467
RENTAL CAR PERSONAL INS NOT PAYABLE DOCUMENT
468
PURPOSE OF RENTAL REQUIRED DOCUMENT
469
MILGE LMTD TO LESSR ACTL MILGE/COACH AIR DOCUMENT
470
ORGNL/UNALTERED RCPT. FOR LODGING REQD DOCUMENT
471
PRIOR WRITTEN APPROVAL FOR ACTUAL REQURD DOCUMENT
472
CITE YOUR STATRY AUTH CREATING THIS BRD DOCUMENT
473
HOTEL OCCUP TAX INCORR/NOT PAYABLE DOCUMENT
474
TRANSACTION AMOUNT INCORRECT DOCUMENT
475
HOTEL TAX MUST BE CODED 7105/7115 DOCUMENT
476
HOTEL PAYABLE ONLY FOR SINGLE ROOM RATE DOCUMENT
477
ORIGINAL EMPLOYEE SIGNATURE REQUIRED DOCUMENT
478
TRANSACTION NOT ENTERED INTO USAS BATCH OR DOCUMENT
479
HOTEL RECEIPT SHOWS TWO PEOPLE DOCUMENT
480
BATCH NOT RELEASED BATCH OR DOCUMENT
481
COPY OR DUPLICATE OF PAID VOUCHER DOCUMENT
482
GSC AIRLINE CONTRACT NOT USED, REDUCE. DOCUMENT
483
GSC RENTAL CAR CONTRACT NOT USED, REDUCE DOCUMENT
484
GSC CHG CARD CONTRACT NOT USED, REDUCE. DOCUMENT
485
INSUFFICIENT INFO. FOR GSC COMPL. AUDIT DOCUMENT
486
NOT PAYABLE TO NON-CONTRACTED TRVL AGENT DOCUMENT
487
GSC EXCEPTION DOES NOT APPLY DOCUMENT
495
TRAVEL CAP EXCEEDED-EXCPTN STATMNT APRVD BATCH OR DOCUMENT
496
TRVL CAP EXCPTN STATMT MISSING OR INCOMP BATCH OR DOCUMENT
498
AUDITOR CHANGED DMI TO HOLD ON 41 DOCUMENT
499
MISCELLANEOUS REJECT - TRAVEL SECTION DOCUMENT
500
APPR FOR PYMT- PAYROLL AUDIT DOCUMENT
501
HLD FOR AUDIT/INFO PNDNG PAYROLL AUDIT DOCUMENT
502
RELEASED FROM PAYROLL AUDIT HOLD DOCUMENT
505
MISCELLANEOUS REJECT-PAYROLL SECTION DOCUMENT
550
SETTLEMENT & JUDGMENT-APPROVED BY CPA DOCUMENT
551
LEGISLATIVE CLAIMS - PRE-AUDIT DOCUMENT
553
PURP OF TVL RQURD-STATE DUTIES & BENEFIT DOCUMENT
554
COMPTROLLER REV CODE INCORR OR MISSING DOCUMENT
555
COMPTROLLER EXPD CODE INCORR OR MISSING DOCUMENT
556
DESCR OF ARTICLES INCOMPL OR MISSING DOCUMENT
557
PAYMENTS DO NOT EQUAL RECEIPTS DOCUMENT
558
MISCELLANEOUS REJECT-USAS SUPP0RT DOCUMENT
600
APPROVED FOR PROCESSING-APPROP CONTROL DOCUMENT
601
HLD FOR AUDIT/INFO PENDING APPROP CNTL DOCUMENT
620
APPROP BUDGET IS INSUFFICIENT DOCUMENT
621
APPROP CASH IS INSUFFICIENT DOCUMENT
622
APPROP YEAR FUND CASH IS INSUFFICIENT DOCUMENT
623
APPROP BUDGET, CASH AND/OR FUND CASH INS DOCUMENT
624
COMP REV CODE INVLD FOR APPRO/APPRO FND DOCUMENT
625
COMP EXPD CODE INVLD FOR APPRO/APPRO FND DOCUMENT
626
INVALID OR INSUF LEGAL AUTHORITY DOCUMENT
627
INSUFFICIENT OR INCORRECT EXPLANATION DOCUMENT
628
MISCELLANEOUS REJECT-APPROP CONTROL DOCUMENT
650
REJECT PER AGENCY REQUEST BATCH OR DOCUMENT
651
INDEX/PCA NUMBER INCORRECT OR MISSING DOCUMENT
652
APPROP FUND NUMBER INCORR OR MISSING DOCUMENT
653
AGENCY NUMBER INCORRECT OR MISSING DOCUMENT
654
COMPTROLLER OBJCT CODE INCORRECT/MISSING DOCUMENT
655
APPROPRIATION YEAR INCORRECT OR MISSING DOCUMENT
656
DOC AMT INCORR, MISSING, OR OUT-OF-BALAN DOCUMENT
657
PAYEE ID NUMBER INCORRECT OR MISSING DOCUMENT
658
VOUCHR DETAIL FORMAT NOT CONFORM TO USAS DOCUMENT
659
AGY APPRVL MISSING/ORIGINAL SGNTR RQURD DOCUMENT
660
ILLEGIBLE ENTRIES ON DOCUMENT DOCUMENT
661
GSC APPROVAL REQUIRED DOCUMENT
662
TRANSACTION CODE INCORRECT OR MISSING DOCUMENT
663
TAPE OR CARTRIDGE INCORRECT OR MISSING DOCUMENT
664
AY FUNDS LAPSED, SUBMIT AS MISC. CLAIM DOCUMENT
700
PIN ON VOUCHER NOT SET UP DOCUMENT
701
PIN OMITTED FROM VOUCHER DOCUMENT
702
PIN NO LONGER USED BY PAYEE DOCUMENT
703
PIN ON VOUCHER INCORRECT DOCUMENT
704
MAIL CODE ON VOUCHER NOT SET UP DOCUMENT
705
PAYEE SET UP UNDER ANOTHER NUMBER DOCUMENT
706
PIN/MAIL CODE INACTIVE- CANNOT BE PAID DOCUMENT
707
PIN/OWNRSHP-TYPE COMB CANNOT BE USED DOCUMENT
708
NEED BUS NAME & CHARTER NO. FOR FEI NO. DOCUMENT
709
NEED SOLE OWNER'S NAME AND SSN DOCUMENT
710
PAYEE AND/OR TAX FILE INFO DO NOT MATCH DOCUMENT
711
PIN ON APPLIC AND VOUCHER DO NOT MATCH DOCUMENT
712
REJECTED PER AGENCY'S REQUEST DOCUMENT
713
MISC REJECT- PAYEE SECTION DOCUMENT
745
VOUCHER RECEIVED IN PAYEE SECTION BATCH OR DOCUMENT
746
VOUCHER RELEASED BY PAYEE SECTION BATCH OR DOCUMENT
748
VOUCHER HLD PNDNG ADDTL NFO-PAYEE SECTN DOCUMENT
801
LISTED REQ.# IS NOT ON FILE AT GSC BATCH OR DOCUMENT
802
PROPRIETARY (3.09)JUSTIF NEEDED AT GSC BATCH OR DOCUMENT
803
EMERGENCY JUSTIF (3.07)NEEDED AT GSC BATCH OR DOCUMENT
804
PLEASE CALL PAYMENT REVIEW AT GSC BATCH OR DOCUMENT
805
NO ACTION BY GSC AT AGENCY REQUEST BATCH OR DOCUMENT
806
PURCHASE ORDER NEEDED AT GSC. BATCH OR DOCUMENT
807
BID TAB NEEDED AT GSC BATCH OR DOCUMENT
808
COPY OF BIDS NEEDED AT GSC BATCH OR DOCUMENT
809
COPY OF SPECS AND TERMS & COND. NEEDED BATCH OR DOCUMENT
810
APPROVED-AUDITED BY GSC AS DOC TYPE 3 BATCH OR DOCUMENT
811
PURCHASE DOCUMENTS NEEDED. SEE LDT BATCH OR DOCUMENT
812
PAYEE (VID) NOT THE SAME AS ON PO/LEASE BATCH OR DOCUMENT
813
PURCHASE CATEGORY CODE (PCC) NOT CORRECT BATCH OR DOCUMENT
814
DOCUMENT TYPE NOT CORRECT BATCH OR DOCUMENT
815
CATALOG/GSC CONTRACT ITEM -NOT DELEGATED BATCH OR DOCUMENT
816
PURCHASE CONTRACT/LEASE EXPIRED. SEE LDT BATCH OR DOCUMENT
817
PAYMENT PERIOD(FROM/TO) DATES NOT LISTED BATCH OR DOCUMENT
818
LEASE PAYMENT(MONTH)PREVIOUSLY APPROVED BATCH OR DOCUMENT
819
LEASE PMT HELD UNTIL 15TH: NO DUE DATE BATCH OR DOCUMENT
820
LEASE PMT AMT DOES NOT AGREE W/LEASE AMT BATCH OR DOCUMENT
821
LEASE AMEND NOT APP/NOT ON FILE BATCH OR DOCUMENT
822
OTHER-OTHER CODES NOT APPLICABLE-SEE LDT BATCH OR DOCUMENT
823
GSC LEASE NUMBER NOT LISTED BATCH OR DOCUMENT
824
LEASE W/REF.(REQ) LEASE #,NOT ON FILE BATCH OR DOCUMENT
825
APPROVED FOR PROCESSING - TREASURY BATCH OR DOCUMENT
830
DEPOSIT CORRECTION GENERATED BATCH OR DOCUMENT
835
DEFAULT DOCUMENT GENERATED BATCH OR DOCUMENT
850
APPROVED FOR PROCESSING - SEC.OF STATE BATCH OR DOCUMENT
860
APPROVED FOR PROCESSING-SORM DOCUMENT
861
FAX BOND FORM&STAT AUTH TO (512)370-9037 DOCUMENT
862
SUPPORTING DOCUMENTS NEEDED-CALL SORM DOCUMENT
863
NEED ADDITIONAL DESC/LEGAL TEXT-SORM DOCUMENT
864
NOTARY BOND NOT PAYABLE-SORM DOCUMENT
865
FAX SORM201 TO (512) 370-9037 DOCUMENT
866
RE-ENTER UNDER COBJ 7216-NEEDS OAG APRVL DOCUMENT
869
PROCESSING DENIED-SORM DOCUMENT
875
APPROVED FOR PROCESSING - GOV'S OFFICE BATCH OR DOCUMENT
876
DOCUMENTS REQUIRED - AGENCY NOTIFIED BATCH OR DOCUMENT
877
APPROVED AND SENT TO OAG BATCH OR DOCUMENT
885
APPROVED FOR PROCESSING - TXDOT BATCH OR DOCUMENT
886
DOCUMENT REQUIRED - AGENCY NOTIFIED BATCH OR DOCUMENT
887
TXDOT NOT NOTIFIED BATCH OR DOCUMENT
888
NEED TXDOT APPRVL DATE IN DESC OR DLT BATCH OR DOCUMENT
895
APPROVED FOR PROCESSING - ACO BATCH OR DOCUMENT
896
DOCUMENT REQUIRED - AGENCY NOTIFIED BATCH OR DOCUMENT
902
ADDITIONAL LEGAL TEXT NEEDED BATCH OR DOCUMENT
903
NO AUTHORITY TO APPROVED OR DISAPPROVE BATCH OR DOCUMENT
905
APPROVED FOR PROCESSING - OAG BATCH OR DOCUMENT
906
DOCUMENT REQUIRED - AGENCY NOTIFIED BATCH OR DOCUMENT
907
APPROVED AND SENT TO GOVERNOR'S OFFICE BATCH OR DOCUMENT
908
SENT TO COMPTROLLER'S OFFICE BATCH OR DOCUMENT
909
APPROVED FOR PROCESSING - OAG BATCH OR DOCUMENT
910
ADDITIONAL INFORMATION NEEDED BATCH OR DOCUMENT
911
NO AUTHORITY TO APPROVE OR DISAPPROVE DOCUMENT
988
INCORRECTLY SHOWN ON TRACKING REPORT DOCUMENT
998
ENTERED INTO DOC.TRACKING IN ERROR DOCUMENT
999
PREVIOUS ACTION CODE ENTERED IN ERROR DOCUMENT
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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