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USAS Batch Posting Sequence

The timing of posting/processing of a transaction can be of critical importance. For example, cash disbursements shouldn’t process ahead of the day’s receipts. Similarly, you need a budget before expenditures can be processed against an appropriation.

A transaction will be picked up in the overnight cycle (Batch Input, Edit, Update (IEU)) as long as it has been balanced and released. During cycle, the timing of the posting/processing of a transaction is determined by:

  1. Batch Sort Posting Sequence (see chart below)
  2. Batch Agency
  3. Batch Date
  4. Batch Number
  5. Document Agency
  6. Current Document Number
  7. Fiscal Year
  8. Posting Sequence Indicator (from the 28A profile)
  9. Batch Sequence Number
  • Batch Edit Mode 2 allows for immediate posting to the financial tables – Batch Edit Mode 2 transactions are not included in Batch IEU.
  • Batch type 8 – Balanced journal voucher transactions – can only be entered in Batch Edit Mode 2, and therefore is not included in the table below.
Batch Type Posting Sequence Title
T T* Treasury Division initiated
D3Deposit adjustments
U3Payroll cancellations
V3Tort cancellations
53Journal vouchers
W4Payment Processing, Payroll
65Payroll reimbursements
C9Cost allocation
E9Year end
G9Generated transactions
P9Project/Grant billing

*Alpha posting sequence indicators process before numeric posting sequence indicators.

For a list of T-Codes that can be used with each Batch Type, see T-Codes Sorted by Batch Type with Document Type in the USAS T-Code Reference Guide.