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USAS Batch Posting Sequence

The timing of posting/processing of a transaction can be critical. For example, cash disbursements should not process before the day’s receipts. Similarly, you need a budget before expenditures can be processed against an appropriation.

A transaction will be picked up in the overnight cycle (batch input, edit, update [IEU]) as long as it has been balanced and released. During cycle, the timing of the posting/processing of a transaction is determined by:

  1. Batch sort posting sequence (see table below)
  2. Batch agency
  3. Batch date
  4. Batch number
  5. Document agency
  6. Current document number
  7. Fiscal year
  8. Posting sequence indicator (from the 28A profile)
  9. Batch sequence number
  • Batch Edit Mode 2 allows for immediate posting to the financial tables – Batch Edit Mode 2 transactions are not included in batch IEU.
  • Batch type 8 – Balanced journal voucher transactions – can only be entered in Batch Edit Mode 2, and therefore is not included in the table below.
Batch Type Posting Sequence Title
T T* Treasury Division initiated
1 1 Budgetary
2 2 Revenue
P 2 Payment Services generated transactions
D 3 Deposit adjustments
U 3 Payroll cancellations
V 3 Tort cancellations
5 3 Journal vouchers
W 4 Payment Processing, Payroll
S 5 Payroll
6 5 Payroll reimbursements
7 6 Torts
3 7 Encumbrances/pre-encumbrances
4 8 Expenditures
C 9 Cost allocation
E 9 Year end
G 9 Generated transactions

*Alpha posting sequence indicators process before numeric posting sequence indicators.

For a list of T-codes that can be used with each batch type, see T-Codes Sorted by Batch Type with Document Type in the USAS T-Code Reference Guide.