USAS Batch Posting Sequence
The timing of posting/processing of a transaction can be critical. For example, cash disbursements should not process before the day’s receipts. Similarly, you need a budget before expenditures can be processed against an appropriation.
A transaction will be picked up in the overnight cycle (batch input, edit, update [IEU]) as long as it has been balanced and released. During cycle, the timing of the posting/processing of a transaction is determined by:
- Batch sort posting sequence (see table below)
- Batch agency
- Batch date
- Batch number
- Document agency
- Current document number
- Fiscal year
- Posting sequence indicator (from the 28A profile)
- Batch sequence number
- Batch Edit Mode 2 allows for immediate posting to the financial tables – Batch Edit Mode 2 transactions are not included in batch IEU.
- Batch type 8 – Balanced journal voucher transactions – can only be entered in Batch Edit Mode 2, and therefore is not included in the table below.
| Batch Type | Posting Sequence | Title |
|---|---|---|
| T | T* | Treasury Division initiated |
| 1 | 1 | Budgetary |
| 2 | 2 | Revenue |
| D | 3 | Deposit adjustments |
| U | 3 | Payroll cancellations |
| V | 3 | Tort cancellations |
| 5 | 3 | Journal vouchers |
| P | 4 | Payment Services generated transactions |
| W | 4 | Payment Processing, Payroll |
| S | 5 | Payroll |
| 6 | 5 | Payroll reimbursements |
| 7 | 6 | Torts |
| 3 | 7 | Encumbrances/pre-encumbrances |
| 4 | 8 | Expenditures |
| C | 9 | Cost allocation |
| E | 9 | Year end |
| G | 9 | Generated transactions |
*Alpha posting sequence indicators process before numeric posting sequence indicators.
For a list of T-codes that can be used with each batch type, see T-Codes Sorted by Batch Type with Document Type in the USAS T-Code Reference Guide.