Confidential Information
Confidentiality Policies
Agencies are required to provide valid invoice number and description field entries for certain transactions per USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023). Agencies also have a responsibility to keep confidential information private as outlined in USAS and CAPPS Financials Confidentiality Indicator (FPP E.045) under:
The Nacha rule regarding the confidentiality of health-related payments requires the use of a reassociation trace number (TRN) to comply with the Health Insurance Portability and Accountability Act (HIPAA). Each agency is responsible for determining if a TRN is required when processing health-related payments through the statewide accounting systems.
The Comptroller’s office must be able to accurately distinguish between confidential and nonconfidential payments. Agencies must ensure the confidentiality indicator is correctly set as outlined in FPP E.045.
See Texas Government Code, Section 552.352 of the Public Information Act for information about the distribution and misuse of confidential information.