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Confidential Information
Confidentiality Policies

Agencies are required to provide valid invoice number and description field entries for certain transactions per USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023). This includes a responsibility to keep confidential information private as outlined in USAS and CAPPS Financials Confidentiality Indicator (FPP E.045) under:

The National Automated Clearinghouse Association (NACHA) rule regarding the confidentiality of health-related payments requires the use of a Reassociation Trace Number (TRN) to comply with the Health Insurance Portability and Accountability Act (HIPAA). Each agency is responsible for determining if a TRN is required when processing health-related payments through the statewide accounting systems.

The Comptroller’s office must be able to accurately distinguish between confidential and non-confidential payments. Agencies must ensure that the confidentiality indicator is correctly set as outlined in FPP E.045.

See Gov. Code, Sec. 552.352 of the Public Information Act regarding the distribution and misuse of confidential information.