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TexPayment Resource

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Setting Up, Changing or Canceling Direct Deposit
Payee Direct Deposit Cancellation (PDDCAN)

The PDDCAN screen is used to cancel the direct deposit record for a payee. To cancel a direct deposit record, the agency must be the custodial agency of the direct deposit mail code. The payee’s Direct Deposit Authorization form (74-176) (login required) PDF can provide the information required for entry on this screen. See the Direct Deposit Checklist before canceling direct deposit.

If the payee was initially set up with an SSN or ITIN, the assigned 7 TIN is required to cancel a direct deposit record online for a TIN/mail code already on file. See Payee Number Matrix.

Access

Access PDDCAN through the TINS Update Menu (PYMENU) screen or Line 1 Entry.

Screen Example (PDDCAN Recall)

 PDDCAN.                                                              MM/DD/YY  
                          PAYEE DIRECT DEPOSIT CANCEL                           
                                                                                
 PAYEE NUMBER:  ___________                                                     
    MAIL CODE:  ___                                                             
 INPUT SOURCE:  XXX                                                             
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
PF3=QUIT                                                           PF12=PYMENU  
 ENTER TIN, MAILCODE - PRESS ENTER                             
    

Screen Example (PDDCAN Direct Deposit on File)

PDDCAN.                                                              MM/DD/YY  
                          PAYEE DIRECT DEPOSIT CANCEL                           
                                                                                
 PAYEE NUMBER:  XXXXXXXXXXX                                                     
    MAIL CODE:  000                                                             
 INPUT SOURCE:  XXX                                                             
                                                                                
      BANK TRANSIT CODE:  3XXXXXXX1                                             
    BANK ACCOUNT NUMBER:  XXXXXXXXXX________                                     
      BANK ACCOUNT TYPE:  XX                                                    
             ACH FORMAT:  X                                                      
                                                                                
                                                                                
COMMENTS:  __________________________________________________________         
             __________________________________________________________         
             __________________________________________________________         
                                                                                
                                                                                
 
                                 CANCEL DIRECT DEPOSIT? (Y/N):  _
                                
                                                           PF12=PYMENU   
    

Note: Some fields are auto-filled and protected from data entry.

Steps (PDDCAN):

  1. Enter Option G from the PYMENU screen and press Enter

    OR

    Enter PDDCAN on Line 1 and press Enter.

    If Line 1 is Entered… Then…
    Without a TIN or mail code

    TINS displays the Screen Example (PDDCAN Recall)

    Go to Step 2

    With a valid 11-digit TIN

    (PDDCAN. XXXXXXXXXXX)

    TINS displays the Screen Example (PDDCAN Recall) with the PAYEE NUMBER field populated

    Go to Step 3

    With a valid 11-digit TIN and mail code (when the user’s agency is the custodial agency)

    (PDDCAN. XXXXXXXXXXX.XXX)

    TINS displays the Screen Example (PDDCAN Direct Deposit on File)

    Go to Step 5

    With a valid 11-digit TIN and mail code (when the user’s agency is NOT the custodial agency)

    TINS displays the message Direct Deposit Information Does Not Exist for Mail Code/Input Source Specified

    Look up the custodial agency on the PYDIST screen (AGY field)

    Contact the custodial agency to request the cancellation

    With a valid 11-digit TIN and an invalid mail code

    TINS will display the message Mail Code for This TIN Not Found on File

    Research and enter the correct mail code

    With a 10-digit TIN

    TINS displays the message TIN Must Be 11 Digits

    Research and enter the correct TIN

    Note: Only TINS inquiry screens allow for a 10-digit TIN on Line 1.

    With an invalid 11-digit TIN TINS displays the message Check Digit Is Incorrect for TIN/Hold Number
    With an 11-digit 2 TIN

    TINS displays the message TIN Must Begin With ‘7’

    Research and enter the correct TIN. Please see the Data Entry Matrix.

  2. PAYEE NUMBER: Enter the 11-digit TIN.
  3. MAIL CODE: Enter the three-digit mail code with direct deposit information to be canceled.
  4. INPUT SOURCE: Defaults to the user’s agency number and is a protected field.
  5. Press Enter. TINS displays the Screen Example (PDDCAN Direct Deposit on File).
  6. COMMENTS: Enter any information that may be helpful for a screen print.

    Note: Comments are not permanently stored and cannot be accessed at a later time. You must make a screen print if you want to capture comments.

  7. Cancel Direct Deposit? (Y/N) will display. Verify that the direct deposit record displayed is the correct one to be canceled. Enter Y or N and press Enter:
    • Y (Yes) to cancel direct deposit record that is displayed
    • N (No) if the record displayed is not the record to be canceled

    Note: An entry of Y will display a successful update of the setup. An entry of N provides the opportunity to verify and recall the correct record to be canceled.

  8. A dialogue box displays at the bottom of the screen.

Screen Example (PDDCAN Processed)

PDDCAN.                                                               MM/DD/YY
                          PAYEE DIRECT DEPOSIT CANCEL                           
                                                                                
 PAYEE NUMBER:  1XXXXXXXXX6                                                     
    MAIL CODE:  XXX                                                             
 INPUT SOURCE:  XXX                                                             
                                                                                
      BANK TRANSIT CODE:  3XXXXXXX1                                             
    BANK ACCOUNT NUMBER:  XXXXXXXXXX______                                     
      BANK ACCOUNT TYPE:  XX                                                    
             ACH FORMAT:  X                                                     
                                                                                
                                                                                
                                                                                
COMMENTS:  __________________________________________________________         
             __________________________________________________________         
             __________________________________________________________         

   
                                 PAYEE NUMBER: 1XXXXXXXXX6                      
                                                                                
   ENTER  PF-3                 PF-6   PF-7   PF-8   PF-9        PF-12           
   PDDCAN END                  PYDIST PMTHIS PMCTUP PDDSUP      PYMENU          
                      
   RECORD DELETED                                              

PAYEE NUMBER: Displays the 11-digit TIN.

DIRECTION MESSAGE KEYS: Displays direction message keys to navigate to other TINS screens. See Direction Message Keys for descriptions.

RECORD DELETED: Indicates the successful processing of the direct deposit cancellation.