Setting Up, Changing or Canceling Direct Deposit
Payee Direct Deposit Cancellation (PDDCAN)
The PDDCAN screen is used to cancel the direct deposit record for a payee. To cancel a direct deposit record, the agency must be the custodial agency of the direct deposit mail code. The payee’s Direct Deposit Authorization form (74-176) can provide the information required for entry on this screen. See the Direct Deposit Checklist before canceling direct deposit.
If the payee was initially set up with an SSN or ITIN, the assigned 7 TIN is required to cancel a direct deposit record online for a TIN/mail code already on file. See Payee Number Matrix.
Access
Access PDDCAN through the TINS Update Menu (PYMENU) screen or Line 1 Entry.
Screen Example – PDDCAN Recall
PDDCAN. MM/DD/YY
PAYEE DIRECT DEPOSIT CANCEL
PAYEE NUMBER: ___________
MAIL CODE: ___
INPUT SOURCE: XXX
PF3=QUIT PF12=PYMENU
ENTER TIN, MAILCODE - PRESS ENTER
Screen Example – PDDCAN Direct Deposit on File
PDDCAN. MM/DD/YY
PAYEE DIRECT DEPOSIT CANCEL
PAYEE NUMBER: XXXXXXXXXXX
MAIL CODE: 000
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: XXXXXXXXXX________
BANK ACCOUNT TYPE: XX
ACH FORMAT: X
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
CANCEL DIRECT DEPOSIT? (Y/N): _
PF12=PYMENU
Note: Some fields are autofilled and protected from data entry.
Steps – PDDCAN:
-
Enter option G from the PYMENU screen and select Enter.
– or –
Enter PDDCAN on Line 1 and select Enter.
If Line 1 is entered … Then … Without a TIN or mail code - TINS displays the screen PDDCAN Recall.
- Go to Step 2.
With a valid 11-digit TIN (PDDCAN. XXXXXXXXXXX)
- TINS displays the screen PDDCAN Recall with the
PAYEE NUMBERfield populated. - Go to Step 3.
With a valid 11-digit TIN and mail code (when the user’s agency is the custodial agency) (PDDCAN. XXXXXXXXXXX.XXX)
- TINS displays the screen PDDCAN Direct Deposit on File.
- Go to Step 5.
With a valid 11-digit TIN and mail code (when the user’s agency is NOT the custodial agency) - TINS displays the message Direct Deposit Information Does Not Exist for Mail Code/Input Source Specified.
- Look up the custodial agency on the PYDIST screen (
AGYfield). - Contact the custodial agency to request the cancellation.
With a valid 11-digit TIN and an invalid mail code - TINS will display the message Mail Code for This TIN Not Found on File.
- Research and enter the correct mail code.
With a 10-digit TIN - TINS displays the message TIN Must Be 11 Digits.
- Research and enter the correct TIN.
Note: Only TINS inquiry screens allow for a 10-digit TIN on Line 1.
With an invalid 11-digit TIN TINS displays the message Check Digit Is Incorrect for TIN/Hold Number. With an 11-digit 2 TIN - TINS displays the message TIN Must Begin With ‘7.’
- Research and enter the correct TIN. See the Data Entry Matrix.
PAYEE NUMBER: Enter the 11-digit TIN.MAIL CODE: Enter the three-digit mail code with direct deposit information to be canceled.INPUT SOURCE: Defaults to the user’s agency number and is a protected field.- Select Enter. TINS displays the screen PDDCAN Direct Deposit on File.
COMMENTS: Enter any information that may be helpful for a screen print.Note: Comments are not permanently stored and cannot be accessed at a later time. You must make a screen print if you want to capture comments.
- Cancel Direct Deposit? (Y/N) will display. Verify that the direct deposit record displayed is the correct one to be canceled.
Enter Y or N and select Enter:
- Y (yes) to cancel direct deposit record that is displayed.
- N (no) if the record displayed is not the record to be canceled.
Note: An entry of Y will display a successful update of the setup. An entry of N provides the opportunity to verify and recall the correct record to be canceled.
A dialogue box displays at the bottom of the screen.
Screen Example – PDDCAN Processed
PDDCAN. MM/DD/YY
PAYEE DIRECT DEPOSIT CANCEL
PAYEE NUMBER: 1XXXXXXXXX6
MAIL CODE: XXX
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: XXXXXXXXXX______
BANK ACCOUNT TYPE: XX
ACH FORMAT: X
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
PAYEE NUMBER: 1XXXXXXXXX6
ENTER PF-3 PF-6 PF-7 PF-8 PF-9 PF-12
PDDCAN END PYDIST PMTHIS PMCTUP PDDSUP PYMENU
RECORD DELETED
Field Screen Descriptions
PAYEE NUMBER: Displays the 11-digit TIN.
RECORD DELETED: Indicates the successful processing of the direct deposit cancellation.
Direction Message Keys
Display direction message keys to navigate to other TINS screens. See Direction Message Keys for descriptions.