USAS User’s Manual –
Chapter 8 – Error Correction (continued)
Errors Detected By USAS
About these Processes
Three types of processes are used to detect errors in transactions:
- Rejected transactions
- Errors detected by USAS
- Errors detected during payment processing
Rejected Transactions
Each batch of transactions submitted to USAS undergoes a check for basic errors. If one or more of the following errors occur, the entire batch of transactions is rejected:
- Unbatched accounting transactions (e.g., a transaction with no batch header)
- Out-of-balance payroll fund, payroll 401K, or reimbursement Duplicate transaction IDs · Duplicate batch or document IDs
- Invalid batch IDs
- Operator ID used in place of tape ID
Error Detection Reports
The DAFR2021 Batch/Document Processing Summary is used to identify IN records, including payroll, submitted with errors. The DAFR2021 will be used to identify errors on IN records and verify submitted batches and documents. The following information is included on the DAFR2021:
- Batch ID of the rejected batch
- Duplicated document IDs
- Message describing the error
- Out of balance conditions (document/batch)
- Document header missing
- Control (entered) count and amount of rejected batches
- Actual count and amount of rejected batches
Note: This report is a batch level report.
See subsequent page in this chapter for an example of the DAFR2021.
The DAFR2022 Batch/Document Detail Error Listing is used to identify batches or documents submitted without a batch header. This report should be used in conjunction with DAFR2021. DAFR2022 will display the first record within the batch or document without a batch or document header. See subsequent page in this chapter for an example of the DAFR2022. The DAFR2031 Rejected Payroll Transactions Report lists rejected payroll documents by transaction IDs which fail the gross to net balancing routines. The DAFR2031 should be used in conjunction with the DAFR2021.
See subsequent page in this chapter for an example of the DAFR2031.
The DAFR2031 Input Transaction Error Report lists transactions rejected for duplicate transaction IDs. A copy of the report is located in the USAS Reports Guide.
Error Correction
The tape and supporting documentation for batches rejected by USAS will be returned to the submitting agency. Agencies are responsible for the correction and resubmission of returned tapes. Each agency should maintain a record of the actions taken to correct rejected batches by annotating the changes on the distributed copy of the DAFR2021.
Note: Out-of-balance batches and documents, including payroll documents, submitted by tape will be held, not rejected. Held batches will be available for online correction.