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USAS User’s Manual –
Chapter 8 – Error Correction (continued)

How to Delete a Transaction Using the “Recall a Batch For Correction’ Screen

About this Procedure

This procedure is used to assist agencies in the deletion of transactions for an existing document on the 510 Recall A Batch For Correction screen.

Note: Transactions are not accessible for viewing unless a transaction is fully approved. Batch headers are deleted on the 502 Batch Balancing screen. A batch header cannot be deleted unless all transactions within the batch have been deleted.

Do not delete Edit Mode 3, Batch Type W transactions. Instead, contact your support team member immediately.

  1. Select 51 from the Financial Transaction Data Entry. Press Enter.
  2. Type <D> in the Action field.

    A picture of the USAS Recall A Batch For Correction screen

    	
	TEXAS S510          UNIFORM STATEWIDE ACCOUNTING SYSTEM                   10/28/95 03:43 PM 
	LINK TO:               RECALL A BATCH FOR CORRECTION 
	
	ACTION: D (A=ADD TXN,B=CHNG HDR,C=CHNG TXN,D=DEL TXN,R=RECOMP,V=VIEW,S=SS DEL) 
	
	BATCH AGENCY: 100 
					BATCH DATE: 102895 
					BATCH TYPE: 1 
				  BATCH NUMBER: 100 
			   SEQUENCE NUMBER: 1 (REQUIRED IF CHANGING, DELETING, OR VIEWING A   
								   TRANS) 
	
				  BATCH BALANCING- 
					ENTERED COUNT:       ENTERED AMOUNT: 
				   COMPUTED COUNT:      COMPUTED AMOUNT: 
	
				PAYMENT DIST TYPE: 
					DISB METH IND: 
				 ORIGINAL USER ID: 
					   USER CLASS: 
					 LAST USER ID: 
	
	
	
	 TRANSACTION SUCCESSFULLY DELETED 
	
	F1-HELP F3-END F4-INTERRUPT F8-DOC/TRACK F9-BALANCING F11-DETAILS F12-HEADERS
  3. Type the desired Transaction ID (batch agency, batch date, batch type, batch number, and sequence number). If the user does not know the Batch ID, the user can select it by viewing batch headers, entering a non- space character in the ‘S’ column, and pressing F10 Recall.

    Note: Sequence Number is a required field for deletion. The system will not ask the user to confirm the transaction to be deleted; it will just delete and give the message: ‘TRANSACTION SUCCESSFULLY DELETED.’

  4. Press Enter.

    Note: The system will generate the delete function on this screen. A message will be displayed to confirm the deletion was successful. The user must re-balance and re-release the batch, or delete the batch on the 502 screen, so the header will go to History or be deleted off the 530 screen.

Return to Chapter 8 Table of Contents