USAS User’s Manual –
Chapter 8 – Error Correction (continued)
How to Change a Transaction Using ‘Multiple Error Correction’
About this Procedure
This procedure illustrates how to change a detail transaction within a batch using Multiple Error Correction.
- Select 54 from the Financial Transaction Data Entry dl. (Main dl Option D). Press Enter.
A picture of the USAS Financial Transaction Data Entry Menu screen
TEXAS S013 UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/28/95 12:11 PM FINANCIAL TRANSACTION DATA ENTRY ENTER SCREEN ID: 54 50 ENTER ACCOUNTING TRANSACTION 51 RECALL A BATCH FOR CORRECTION 52 VIEW A BATCH 53 VIEW BATCH HEADERS 54 ENTER ERROR CORRECTIONS 55 RECURRING TRANSACTION PROFILE 93 RECURRING TRANSACTION REQUEST 15 INVOICE DETAIL F1-HELP F3-END F4-INTERRUPT - View the batches entered in Edit Modes 0, 1, or 3 displayed for the batch agency.
A picture of the USAS Batch Header Correction screen
TEXAS S54A UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/28/95 12:15 PM LINK TO: BATCH HEADER CORRECTION VALID ACTIONS C=CHANGE, D=DELETE BATCH, H=HOLD, R=RELEASE, S=SELECT BATCH AGENCY: 930 PAGE: 01 ACTION DATE TYPE NO STAT USER ID FID CORRECTION VALUE 090191 4 400 H SYSYEC 012892 4 425 H SYSTPAYR 013092 4 002 H YECLOSNG 013092 4 443 H YECLOSNG 090192 4 448 H SYSTPAYM *END* F1-HELP F2-VALUES F3-END F4-INT F5-DETAIL F6-PROCESS F7-BACK F8-FORWARD F9-DELNote: To change the batch header, tab to the
FIDfield and press F2-Values. Select a field and press enter. Then tab to the correction value field and put in the correction value. - Select the batch containing the transaction(s) to be corrected by typing <S> in the Action column.
A picture of the USAS Batch Header Correction screen
TEXAS S54A UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/28/95 12:21 PM LINK TO: BATCH HEADER CORRECTION VALID ACTIONS C=CHANGE, D=DELETE BATCH, H=HOLD, R=RELEASE, S=SELECT BATCH AGENCY: 930 PAGE: 01 ACTION DATE TYPE NO STAT USER ID FID CORRECTION VALUE S 090194 4 400 H SYSYEC 012895 4 425 H SYSTPAYR 013095 4 002 H YECLOSNG 013095 4 443 H YECLOSNG 090195 4 448 H SYSTPAYM *END* PRESS F5 KEY FOR SELECT FUNCTION F1-HELP F2-VALUES F3-END F4-INT F5-DETAIL F6-PROCESS F7-BACK F8-FORWARD F9-DEL
- Press F5.
Note: The system will generate the 54B Detail Correction screen.
A picture of the USAS Detail Correction screen
TEXAS S54B UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/28/95 12:25 PM LINK TO: DETAIL CORRECTION VALID ACTIONS C=CHANGE, D=DELETE, M=MASS CHANGE BATCH ID: 930 090191 4 400 STATUS: H USER ID: SYSYEC ACTION SEQ NO FID CORRECTION VALUE F1-HELP F2-VALUES F3-END F4-INT F5-HEADER F6-PROCESS F9-DELETE - Type <C> in the Action field
- Type the sequence number of the transaction to be changed.
Note: The system will automatically tab the cursor to the Field Identification field. 7 Press F2 to view valid Field IDs.
Note: The system will generate the 54C Valid Field Identification Values screen.
A picture of the USAS Detail Correction screen
TEXAS S54B UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/28/95 12:25 PM LINK TO: DETAIL CORRECTION VALID ACTIONS C C=CHANGE, D=DELETE, M=MASS CHANGE BATCH ID: 930 090191 4 400 STATUS: H USER ID: SYSYEC ACTION SEQ NO FID CORRECTION VALUE C 00001 ____ F1-HELP F2-VALUES F3-END F4-INT F5-HEADER F6-PROCESS F9-DELETE
- Select the value to be changed by tabbing to the Field ID.
A picture of the USAS Valid Field ID Values screen
TEXAS S54C UNIFORM STATEWIDE ACCOUNTING SYSTEM 06/10/95 01:20 PM VALID FIELD ID VALUES FID FIELD NAME FID FIELD NAME FID FIELD NAME 01 AGENCY 19 DISCOUNT DATE 37 MULTI PURPOSE CODE 02 AGENCY CODE 1 20 DISCOUNT TERMS 38 NACUBO SUBFUND 03 AGENCY CODE 2 21 DOC AGENCY 40 PAYMENT DIST TYPE 04 AGENCY CODE 3 22 DOCUMENT DATE 41 PENALTY AMOUNT 05 AGENCY GL ACCOUNT 23 DUE DATE 42 PENALTY DATE 06 AGENCY OBJECT 24 EFFECTIVE DATE 43 PENALTY TERMS 07 APPROPRIATION NUMBER 25 FUND 44 PROGRAM COST ACCOUNT 08 APPROPRIATION YEAR 26 FUND CONTROL OVRD 45 PROJECT NUMBER 09 BANK NUMBER 27 GENERAL LEDGER ACCOUNT 46 PROJECT PHASE 10 CAPITALIZE INDICATOR 28 GRANT NUMBER 47 PROPERTY NUMBER 11 CASH RECPT PAYMT TYPE 29 GRANT PHASE 48 PURCHASE CATEGORY CODE 12 COMPTROLLER OBJECT 30 IN SERVICE DATE 49 REFERENCE DOCUMENT 13 CONTACT NUMBER 31 INDEX CODE 50 REFERENCE DOCUMENT SUF 14 CURRENT DOCUMENT 32 INTEREST TERMS 51 REQUISITION NUMBER 15 CURRENT DOCUMENT SUF 33 INVOICE DATE 52 REVERSE INDICATOR 16 DEBT INVEST ISSUE NO 34 INVOICE NUMBER 53 SUBGRANTEE 17 DESCRIPTION 35 IRS INDICATOR 54 TRANSACTION AMOUNT 18 DISCOUNT AMOUNT 36 MODIFIER 55 TRANSACTION CODE * * * * * TAB TO ENTRY AND PRESS ENTER TO SELECT FID * * * * * F1-HELP F3-END F8-FORWARD - Press Enter.
Note: The system will generate the 54B Detail Correction screen. The screen will have the number of the desired Field ID.
- Enter the correct value for the Field ID selected.
- Press F6 to process the change.
A picture of the USAS Detail Correction screen
TEXAS S54B UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/28/95 12:46 PM LINK TO: DETAIL CORRECTION VALID ACTIONS C C=CHANGE, D=DELETE, M=MASS CHANGE BATCH ID: 930 090191 E 400 STATUS: H USER ID: SYSYEC ACTION SEQ NO FID CORRECTION VALUE C 00001 24 061592 F1-HELP F2-VALUES F3-END F4-INT F5-HEADER F6-PROCESS F9-DELETE