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USAS User’s Manual
Chapter 8 – Error Correction (continued)

Multiple Error Correction

About this Procedure

Multiple Error Correction allows a user to process multiple corrections or deletions on several transactions using one screen. Multiple Error Correction also provides a faster method for corrections than the 510 Recall a Batch for Correction Screen.

Note: No edits can be performed online because the edit mode does not change.

Multiple Error Correction Profiles

The three multiple error correction screens are:

  • 54A — Batch Header Correction screen
  • 54B — Detail Correction screen
  • 54C — Valid Field ID screen

The multiple error correction screens can be used by selecting 54 on the Data Entry sub-dl to display 54A. 54B is selected by pressing F5 on the 54A screen. 54C can be retrieved by pressing F2 on the 54B screen.

See subsequent pages in this chapter for examples of the 54A, 54B, and 54C screens.

Note: All changes and deletions using Multiple Error Correction are performed during batch IEU cycle.

54A Batch Header Correction Screen

The 54A Batch Header Correction screen displays transactions not posted to the financial tables. The 54A allows batch header and detail transaction correction. This screen is sorted by Batch ID.

A picture of the Batch Header Correction screen


TEXAS S54A                UNIFORM STATEWIDE ACCOUNTING SYSTEM          10/26/95 06:28 PM 
LINK TO:                     BATCH HEADER CORRECTION 

VALID ACTIONS C=CHANGE, D=DELETE BATCH, H=HOLD, R=RELEASE, S=SELECT 
BATCH AGENCY:                                            930 PAGE: 01 



ACTION  DATE   TYPE   NO  STAT  USER ID    FID   CORRECTION VALUE 
        090194   4    400   H    JJAC111 
        012895   4    425   H    JSTU223 
  S     013095   4    002   H    BRR549 
        013095   4    443   H    SKYN212 
        090195   4    448   H    CUBN990 
         *END* 



F1-HELP F2-VALUES F3-END F4-INT F5-DETAIL F6-PROCESS F7-BACK F8-FORWARD

Highlighted elements include:

Batch Agency

indicates agency associated with the batches listed.

Action

indicates batch for correction. An ‘S’ is placed in this field to select the batch to be corrected.

No

identifies the batch number in error.

Stat

identifies the status of a batch. Normal status is H, indicating the batch is on hold.

User ID

identifies the user initiating the batch.

FID

indicates the field identification value to be changed.

Note: Only batch count, batch amount, effective date, and PDT (payment distribution type) can be changed on the batch header.

54B Detail Correction Screen

The 54B Detail Correction screen is used to change or delete specific detail transactions, or to complete a mass change for transactions within a batch.

A picture of the Detail Correction screen

TEXAS S54B            UNIFORM STATEWIDE ACCOUNTING SYSTEM       10/26/95 06:41 PM 

LINK TO:                       DETAIL CORRECTION 







VALID ACTIONS - C=CHANGE, D=DELETE, M=MASS CHANGE 

BATCH ID: 930 090191 E 400    STATUS: H USER ID: SYSYEC 

ACTION SEQ NO FID CORRECTION VALUE 





F1-HELP F2-VALUES F3-END F4-INT F5-HEADER F6-PROCESS F9-DELETE

Highlighted elements include:

Batch ID
indicates the batch to be corrected (batch agency, batch date, batch type, and batch number).
Status
indicates the status of the batch to be corrected. Normally status is H, indicating the batch is on hold.
User ID
identifies the user initiating the correction.

54C Valid Field Identification (FID) Screen

The 54C Valid Field screen identifies Identification (FID) changeable fields on batch headers and detail transactions. Valid FID values are listed in alphabetical order.

A picture of the Valid Field ID Values screen


TEXAS S54C         UNIFORM STATEWIDE ACCOUNTING SYSTEM         06/10/95 01:20 PM 
                          VALID FIELD ID VALUES 


FID  FIELD NAME           FID  FIELD NAME           FID FIELD NAME 
 01 AGENCY                19 DISCOUNT DATE          37 MULTI PURPOSE CODE 
 02 AGENCY CODE 1         20 DISCOUNT TERMS         38 NACUBO SUBFUND 
 03 AGENCY CODE 2         21 DOC AGENCY             40 PAYMENT DIST TYPE 
 04 AGENCY CODE 3         22 DOCUMENT DATE          41 PENALTY AMOUNT 
 05 AGENCY GL ACCOUNT     23 DUE DATE               42 PENALTY DATE 
 06 AGENCY OBJECT         24 EFFECTIVE DATE         43 PENALTY TERMS 
 07 APPROPRIATION NUMBER  25 FUND                   44 PROGRAM COST ACCOUNT 
 08 APPROPRIATION YEAR    26 FUND CONTROL OVRD      45 PROJECT NUMBER 
 09 BANK NUMBER           27 GENERAL LEDGER ACCOUNT 46 PROJECT PHASE 
 10 CAPITALIZE INDICATOR  28 GRANT NUMBER           47 PROPERTY NUMBER 
 11 CASH RECPT PAYMT TYPE 29 GRANT PHASE            48 PURCHASE CATEGORY CODE 
 12 COMPTROLLER OBJECT    30 IN SERVICE DATE        49 REFERENCE DOCUMENT 
 13 CONTACT NUMBER        31 INDEX CODE             50 REFERENCE DOCUMENT SUF 
 14 CURRENT DOCUMENT      32 INTEREST TERMS         51 REQUISITION NUMBER 
 15 CURRENT DOCUMENT SUF  33 INVOICE DATE           52 REVERSE INDICATOR 
 16 DEBT INVEST ISSUE NO  34 INVOICE NUMBER         53 SUBGRANTEE 
 17 DESCRIPTION           35 IRS INDICATOR          54 TRANSACTION AMOUNT 
 18 DISCOUNT AMOUNT       36 MODIFIER               55 TRANSACTION CODE 

       * * * * * TAB TO ENTRY AND PRESS ENTER TO SELECT FID * * * * * 

F1-HELP F3-END F8-FORWARD

Return to Chapter 8 Table of Contents