USAS User’s Manual –
Chapter 8 – Error Correction (continued)
Multiple Error Correction
About this Procedure
Multiple Error Correction allows a user to process multiple corrections or deletions on several transactions using one screen. Multiple Error Correction also provides a faster method for corrections than the 510 Recall a Batch for Correction Screen.
Note: No edits can be performed online because the edit mode does not change.
Multiple Error Correction Profiles
The three multiple error correction screens are:
- 54A — Batch Header Correction screen
- 54B — Detail Correction screen
- 54C — Valid Field ID screen
The multiple error correction screens can be used by selecting 54 on the Data Entry sub-dl to display 54A. 54B is selected by pressing F5 on the 54A screen. 54C can be retrieved by pressing F2 on the 54B screen.
See subsequent pages in this chapter for examples of the 54A, 54B, and 54C screens.
Note: All changes and deletions using Multiple Error Correction are performed during batch IEU cycle.
54A Batch Header Correction Screen
The 54A Batch Header Correction screen displays transactions not posted to the financial tables. The 54A allows batch header and detail transaction correction. This screen is sorted by Batch ID.
A picture of the Batch Header Correction screen
TEXAS S54A UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/26/95 06:28 PM LINK TO: BATCH HEADER CORRECTION VALID ACTIONS C=CHANGE, D=DELETE BATCH, H=HOLD, R=RELEASE, S=SELECT BATCH AGENCY: 930 PAGE: 01 ACTION DATE TYPE NO STAT USER ID FID CORRECTION VALUE 090194 4 400 H JJAC111 012895 4 425 H JSTU223 S 013095 4 002 H BRR549 013095 4 443 H SKYN212 090195 4 448 H CUBN990 *END* F1-HELP F2-VALUES F3-END F4-INT F5-DETAIL F6-PROCESS F7-BACK F8-FORWARD
Highlighted elements include:
Batch Agency
indicates agency associated with the batches listed.
Action
indicates batch for correction. An ‘S’ is placed in this field to select the batch to be corrected.
No
identifies the batch number in error.
Stat
identifies the status of a batch. Normal status is H, indicating the batch is on hold.
User ID
identifies the user initiating the batch.
FID
indicates the field identification value to be changed.
Note: Only batch count, batch amount, effective date, and PDT (payment distribution type) can be changed on the batch header.
54B Detail Correction Screen
The 54B Detail Correction screen is used to change or delete specific detail transactions, or to complete a mass change for transactions within a batch.
A picture of the Detail Correction screen
TEXAS S54B UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/26/95 06:41 PM
LINK TO: DETAIL CORRECTION
VALID ACTIONS - C=CHANGE, D=DELETE, M=MASS CHANGE
BATCH ID: 930 090191 E 400 STATUS: H USER ID: SYSYEC
ACTION SEQ NO FID CORRECTION VALUE
F1-HELP F2-VALUES F3-END F4-INT F5-HEADER F6-PROCESS F9-DELETE
Highlighted elements include:
Batch ID
indicates the batch to be corrected (batch agency, batch date, batch type, and batch number).Status
indicates the status of the batch to be corrected. Normally status is H, indicating the batch is on hold.User ID
identifies the user initiating the correction.54C Valid Field Identification (FID) Screen
The 54C Valid Field screen identifies Identification (FID) changeable fields on batch headers and detail transactions. Valid FID values are listed in alphabetical order.
A picture of the Valid Field ID Values screen
TEXAS S54C UNIFORM STATEWIDE ACCOUNTING SYSTEM 06/10/95 01:20 PM
VALID FIELD ID VALUES
FID FIELD NAME FID FIELD NAME FID FIELD NAME
01 AGENCY 19 DISCOUNT DATE 37 MULTI PURPOSE CODE
02 AGENCY CODE 1 20 DISCOUNT TERMS 38 NACUBO SUBFUND
03 AGENCY CODE 2 21 DOC AGENCY 40 PAYMENT DIST TYPE
04 AGENCY CODE 3 22 DOCUMENT DATE 41 PENALTY AMOUNT
05 AGENCY GL ACCOUNT 23 DUE DATE 42 PENALTY DATE
06 AGENCY OBJECT 24 EFFECTIVE DATE 43 PENALTY TERMS
07 APPROPRIATION NUMBER 25 FUND 44 PROGRAM COST ACCOUNT
08 APPROPRIATION YEAR 26 FUND CONTROL OVRD 45 PROJECT NUMBER
09 BANK NUMBER 27 GENERAL LEDGER ACCOUNT 46 PROJECT PHASE
10 CAPITALIZE INDICATOR 28 GRANT NUMBER 47 PROPERTY NUMBER
11 CASH RECPT PAYMT TYPE 29 GRANT PHASE 48 PURCHASE CATEGORY CODE
12 COMPTROLLER OBJECT 30 IN SERVICE DATE 49 REFERENCE DOCUMENT
13 CONTACT NUMBER 31 INDEX CODE 50 REFERENCE DOCUMENT SUF
14 CURRENT DOCUMENT 32 INTEREST TERMS 51 REQUISITION NUMBER
15 CURRENT DOCUMENT SUF 33 INVOICE DATE 52 REVERSE INDICATOR
16 DEBT INVEST ISSUE NO 34 INVOICE NUMBER 53 SUBGRANTEE
17 DESCRIPTION 35 IRS INDICATOR 54 TRANSACTION AMOUNT
18 DISCOUNT AMOUNT 36 MODIFIER 55 TRANSACTION CODE
* * * * * TAB TO ENTRY AND PRESS ENTER TO SELECT FID * * * * *
F1-HELP F3-END F8-FORWARD