Skip to content
Breadcrumbs

USAS User’s Manual –
Chapter 8 – Error Correction (continued)

How to Change a Detail Transaction Using the ‘Recall a Batch For Correction’ Screen

About this Procedure

This procedure is used to assist agencies in changing a detail transaction for an existing document on the 510 Recall a Batch For Correction Screen.

Note: A transaction can only be changed within a batch if the document is not yet fully approved. Do not change transactions in Edit Mode 3, Batch Type W. Instead, contact your support team member immediately.

  1. Select 51 from the Financial Transaction Data Entry dl. Press
  2. Type <C> in the Action field.

    A picture of the USAS Recall a Batch for Correction screen

    		
		TEXAS S510     UNIFORM STATEWIDE ACCOUNTING SYSTEM  10/28/95 03:43 PM 
		
		LINK TO:          RECALL A BATCH FOR CORRECTION 
		
		
		
		ACTION: C (A=ADD TXN,B=CHNG HDR,C=CHNG TXN,D=DEL TXN,R=RECOMP,V=VIEW,S=SS DEL) 
		
		
		
					  BATCH AGENCY: 100 
		
					  BATCH DATE: 102895 
		
					  BATCH TYPE: 1 
		
					BATCH NUMBER: 100 
		
				 SEQUENCE NUMBER: 1   (REQUIRED IF CHANGING, DELETING, OR VIEWING A 
		
										   TRANS) 
		
		
		
					 BATCH BALANCING- 
		
					   ENTERED COUNT:            ENTERED AMOUNT: 
		
					  COMPUTED COUNT:           COMPUTED AMOUNT: 
		
		
		
				   PAYMENT DIST TYPE: 
		
					   DISB METH IND: 
		
					ORIGINAL USER ID: 
		
						  USER CLASS: 
		
						LAST USER ID: 
		
		
		
		F1-HELP F3-END F4-INTERRUPT F8-DOC/TRACK F9-BALANCING F11-DETAILS F12-HEADERS
  3. Type the desired Transaction ID (batch agency, batch date, batch and sequence number). If the user does not know the Batch ID, the user can select it by viewing batch headers, entering a non-space character in the ‘S’ column, and pressing F10 Recall.

    Note: If the sequence number is left blank, the number will default to the first alterable transaction in the batch.

  4. Press Enter.

    Note: The system will generate a transaction entry screen based on Batch Type.

  5. Change the detail transaction on the appropriate transaction entry screen.
  6. Press F6.

    Note: The message ‘TRANSACTION SUCCESSFULLY CHANGED’ will appear if the change is successful.

  7. Press F9 and release the batch. See USAS User’s Manual, Chapter 7 – Transaction Entry, for instructions on batch release.

Special Note: Users cannot change the effective date on any transaction entered in Edit Mode 2 that hits cash General Ledger Accounts 0045 and 0052. Contact your Appropriation Control Officer for assistance.

Return to Chapter 8 Table of Contents