Offset Process
Deposit Voucher
After the warrants are offset, an automated deposit voucher (D document) is processed in the Uniform Statewide Accounting System (USAS) to credit the warrant(s) to the hold source agency. USAS uses the following coding block to generate the offset deposit voucher.
| Agency | T-Code/Title | Appropriation Number |
COBJ | Appropriated Fund/Agency Fund/PCA |
|---|---|---|---|---|
| XXX (Hold Source Agency) |
188/Deposits for Suspense or Funds Held for Others | 93211 | 3790 | 0900/9016/93211 |
Each hold source agency is responsible for ensuring that both its appropriation and PCA 93211 are established prior to each fiscal year. The agency’s appropriation control officer establishes appropriation 93211 on the USAS 20 Appropriation Number Profile, and the agency must establish PCA 93211 on the USAS 26 Program Cost Account Profile.
If an agency’s appropriation 93211 and/or PCA are not established in USAS, the offset funds will post to the agency’s default fund via a USAS-generated Y document, which references the offset deposit D document. The agency should monitor for Y documents on its USAS reports Daily History Detail (DAFR2261), Deposit Corrections Generated this Cycle (DAFR018B) and transfer offset funds to the agency’s appropriate fund. For more information about clearing the deposit default fund, see USAS Deposit Default Processing (FPP Q.006).
An itemized TINS control report, AOP Agency Deposit Report, is available for agencies to download each deposit voucher. The report identifies the payees and amounts to be credited against the agency’s state debts. The report is available even if the agency’s offset deposits post to its default fund.
See Report Downloads.