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TexPayment Resource

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Forms – Payee Setup & Maintenance
Application for Texas Identification Number

The Comptroller’s Application for Texas Identification Number form (AP-152), referred to as AP-152, includes the fields that define all the information required for the initial payee setup. State agencies may choose to use the Comptroller’s form, but are not required to, and may use their own internal forms. See Alternative Methods – Payee Forms.

The paying agency is responsible for providing its payees the appropriate form. When providing the form to its payees, the agency must:

  • Provide the payee with its agency contact information for questions from the payee and a return address, email and/or fax number where the completed form is to be sent
  • Assist its payees with questions in completing the form, whether it is the Comptroller’s Form AP-152 or the agency’s internal form
  • Understand each field on the form to assist its payees in determining the appropriate information needed to process the payee setup.

The agency should:

  • Determine the appropriate identification number that will be set up in TINS and any supporting documentation for that identification number. See Recommended Payee Documentation for proof of the payee’s identification number. Using the appropriate number ensures accurate 1099 reporting to the Internal Revenue Service (IRS).
  • Determine if the agency needs to request a Comptroller-assigned number for a foreign business entity or non-resident alien.
  • Determine the appropriate ownership type and obtain any additional information from the payee that may be required for that ownership type.
  • Respond to questions regarding payment assignments.
  • Obtain from the payee any supporting documentation that may be needed and retained for post audit
  • Respond to its payees’ questions that are specific to the agency, such as its payment schedules, processing and distribution methods.

The Comptroller’s Payment Services section will not process AP-152 forms if received directly from a payee, but will accept it for processing from the agency if TINS is not accepting the payee’s address. See Address Validation Tips. When an agency requires Payment Services to process their payee setups for an address override, the latest version of the Comptroller’s AP-152 form must be used. Payment Services will not process an agency’s internal form.