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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Setting Up, Changing or Canceling Direct Deposit
Payee Direct Deposit Setup (PDDSUP)

Note: See the Direct Deposit Checklist before setting up direct deposit.

The PDDSUP screen is used to set up new direct deposit information for a payee’s mail code. The payee’s Direct Deposit Authorization form (74-176) (login required) PDF can provide the information required for entry on this screen.

Note: If the payee was initially set up with an SSN or ITIN, the assigned 7 TIN is required to set up direct deposit instructions online for a TIN/mail code already on file. Please see the Data Entry Matrix.

Screen Example (PDDSUP)

 PDDSUP                                                                MM/DD/YY 
                          PAYEE DIRECT DEPOSIT SETUP                            
                                                                                
 PAYEE NUMBER:  ___________                                                     
    MAIL CODE:  ___                                                             
 INPUT SOURCE:  XXX                                                             
                                                                                
      BANK TRANSIT CODE:  _________                                             
    BANK ACCOUNT NUMBER:  _________________                                     
      BANK ACCOUNT TYPE:  __                                                    
                                                                                
                                                                                
  SIC CODE 9903   (Y/N):  N                                                     
                                                                                
  COMMENTS:  __________________________________________________________         
             __________________________________________________________         
             __________________________________________________________         
                                                                                
                                                                                
                                                                                
 PF3=QUIT                                                                       
 ENTER DIRECT DEPOSIT INFORMATION – PRESS ENTER                                

Note: Some fields are auto-filled and protected from data entry.

Steps (PDDSUP):

  1. Enter PDDSUP and press Enter:
    If Line 1 is Entered… Then…
    Without a TIN Enter the 11-digit TIN in the PAYEE NUMBER field Go to Step 2
    With a valid 11-digit TIN

    (PDDSUP.XXXXXXXXXXX)

    The 11-digit TIN displays in the PAYEE NUMBER field

    Go to Step 3

    With a valid 11-digit TIN and mail code

    (PDDSUP.XXXXXXXXXXX.XXX)

    The TIN and mail code display in the PAYEE NUMBER and MAIL CODE fields

    Go to Step 4

    With a 10-digit TIN TINS displays the message TIN Must Be 11 Digits

    Research and enter the correct TIN

    Note: Only TINS inquiry screens allow for a 10-digit TIN on Line 1.

    With an invalid 11-digit TIN TINS displays the message Check Digit Is Incorrect for TIN/Hold Number
    With a valid 11-digit TIN but an invalid mail code TINS will display the message Mail Code for This TIN Not Found on File

    Research and enter the correct mail code

    With an 11-digit 2 TIN TINS displays the message TIN Must Begin With ‘7’

    Research and enter the correct TIN. Please see the Data Entry Matrix.

  2. PAYEE NUMBER: Enter the 11-digit TIN

    Note: The ‘7’ TIN is required for a payee who was set up with an SSN or ITIN. See Payee Number Matrix.

  3. MAIL CODE: Enter the mail code to associate with this direct deposit information.

    Note: If the payee did not include the mail code on the Direct Deposit Authorization form, research TINS to identify the correct mail code. If the payee has more than one mail code, check the PYADDR screen or the agency’s internal system or contact the payee for more information.

  4. INPUT SOURCE: Defaults to the user’s agency number and is a protected field.
  5. BANK TRANSIT CODE: Enter the nine-digit transit routing number for the payee’s financial institution.

    Note: If an invalid number is entered, TINS displays the message Check Digit Is Incorrect for Bank Transit Code. Contact the payee to verify the number.

    If needed, the check-digit algorithm for bank transit codes is included in File Layouts and Check-Digit Algorithms (login required).

  6. BANK ACCOUNT NUMBER: Enter the account number, up to 17 characters.
  7. BANK ACCOUNT TYPE: Enter:
    • 22 for Checking
    • 32 for Savings

    Note: If an invalid account type is entered, TINS displays the message Account Type Must Be ‘22’ or ‘32’.

  8. SIC CODE 9903: Leave the N as the default or enter Y (recommended for vendor setups) as follows:
    The Payee’s Direct Deposit Information… Agency Action Result
    Should not be viewed by other state agencies Leave the N default TINS only displays the direct deposit information to the custodial agency
    Can be viewed by other agencies via the PYDIST screen

    Enter Y

    Recommended for vendor setups so other agencies that pay the vendor can view the direct deposit information

    TINS will:
    • Update the SIC code to 9903
    • Display the direct deposit information to all agencies

    Can be viewed by other agencies via the PYDIST screen

    But the mail code has a Security Level of 2

    Enter Y TINS will:
    • Update the SIC code to 9903
    • Display the direct deposit information to all agencies
    • Display the address information only to the securing agency
    • Display the message Secured Mail Code in the address field
  9. COMMENTS: Enter any information that may be helpful for a screen print.

    Note: Comments are not permanently stored and cannot be accessed at a later time. You must make a screen print if you want to capture comments.

  10. Press Enter.
  11. If error messages display, make the necessary corrections. Refer to Online Error Messages.
  12. Add Record? (Y/N) will display. Review the information to verify it is correct. Enter Y or N and press Enter:
    • Y (Yes) if the information is correct
    • N (No) if the information is not correct

    Note: An entry of Y will display a successful update of the setup. An entry of N provides the opportunity to verify and re-enter the correct information.

  13. A dialogue box displays at the bottom of the screen.

Screen Example (PDDSUP Processed)

PDDSUP.                                                               MM/DD/YY 
                          PAYEE DIRECT DEPOSIT SETUP                            
                                                                                
 PAYEE NUMBER:  1XXXXXXXXX6                                   
    MAIL CODE:  XXX                                                             
 INPUT SOURCE:  XXX                                                             
                                                                                
      BANK TRANSIT CODE:  3XXXXXXX1                                             
    BANK ACCOUNT NUMBER:  XXXXX____________                                     
      BANK ACCOUNT TYPE:  XX                                                    
                                                                                
                                                                                
  SIC CODE 9903   (Y/N):  N                                                     
                                                                                
  COMMENTS:  __________________________________________________________         
             __________________________________________________________         
             __________________________________________________________         
                                                                                
                                 PAYEE NUMBER: 1XXXXXXXXX6                      
                                                                                
   ENTER  PF-3                 PF-6   PF-7   PF-8   PF-9                        
   PDDSUP END                  PYDIST PMTHIS PMCTUP PDDCHG                      
   RECORD ADDED                                                        

PAYEE NUMBER: Displays the assigned 11-digit TIN.

ENTER PF-3, PF-6, PF-7, PF-8, PF-9: Displays shortcuts to navigate to other TINS screens.

RECORD UPDATED: Indicates the successful processing of the direct deposit setup.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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