Setting Up, Changing or Canceling Direct Deposit
Payee Direct Deposit Setup (PDDSUP)
The PDDSUP screen is used to set up new direct deposit information for a payee’s mail code. The payee’s Direct Deposit Authorization form (74-176) can provide the information required for entry on this screen.
If the payee was initially set up with an SSN or ITIN, the assigned 7 TIN is required to set up direct deposit instructions online for a TIN/mail code already on file. See the Payee Number Matrix.
See the Direct Deposit Checklist before setting up direct deposit.
Access
Access PDDSUP through the TINS Update Menu (PYMENU) screen or Line 1 Entry.
Screen Example (PDDSUP)
PDDSUP MM/DD/YY
PAYEE DIRECT DEPOSIT SETUP
PAYEE NUMBER: ___________
MAIL CODE: ___
INPUT SOURCE: XXX
BANK TRANSIT CODE: _________
BANK ACCOUNT NUMBER: _________________
BANK ACCOUNT TYPE: __
SIC CODE 9903 (Y/N): N
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
PF3=QUIT PF12=PYMENU
ENTER DIRECT DEPOSIT INFORMATION – PRESS ENTER
Note: Some fields are auto-filled and protected from data entry.
Steps (PDDSUP):
-
Enter Option E from the PYMENU screen and press Enter
–OR–
Enter PDDSUP on Line 1 and press Enter.
If Line 1 is Entered… Then… Without a TIN Enter the 11-digit TIN in the PAYEE NUMBERfield Go to Step 2With a valid 11-digit TIN (PDDSUP.XXXXXXXXXXX)
The 11-digit TIN displays in the PAYEE NUMBERfieldGo to Step 3
With a valid 11-digit TIN and mail code (PDDSUP.XXXXXXXXXXX.XXX)
The TIN and mail code display in the PAYEE NUMBERandMAIL CODEfieldsGo to Step 4
With a 10-digit TIN TINS displays the message TIN Must Be 11 Digits Research and enter the correct TIN
Note: Only TINS inquiry screens allow for a 10-digit TIN on Line 1.
With an invalid 11-digit TIN TINS displays the message Check Digit Is Incorrect for TIN/Hold Number With a valid 11-digit TIN but an invalid mail code TINS will display the message Mail Code for This TIN Not Found on File Research and enter the correct mail code
With an 11-digit 2 TIN TINS displays the message TIN Must Begin With ‘7’ Research and enter the correct TIN. Please see the Data Entry Matrix.
- PAYEE NUMBER: Enter the 11-digit TIN. The 7 TIN is required for a payee who was set up with an SSN or ITIN. See Payee Number Matrix.
- MAIL CODE: Enter the mail code to associate with this direct deposit information.
If the payee did not include the mail code on the Direct Deposit Authorization form, research TINS to identify the correct mail code. If the payee has more than one mail code, check the Payee Mail Code Information (PYADDR) screen or the agency’s internal system or contact the payee for more information. - INPUT SOURCE: Defaults to the user’s agency number and is a protected field.
- BANK TRANSIT CODE: Enter the nine-digit transit routing number for the payee’s financial institution.
Note: If an invalid number is entered, TINS displays the message Check Digit Is Incorrect for Bank Transit Code. Contact the payee to verify the number.
If needed, the check-digit algorithm for bank transit codes is included in File Layouts and Check-Digit Algorithms (login required).
- BANK ACCOUNT NUMBER: Enter the account number, up to 17 characters.
- BANK ACCOUNT TYPE: Enter:
- 22 for Checking
- 32 for Savings
Note: If an invalid account type is entered, TINS displays the message Account Type Must Be ‘22’ or ‘32’.
- SIC CODE 9903: Leave the N as the default or enter Y (recommended for vendor setups) as follows:
The Payee’s Direct Deposit Information… Agency Action Result Should not be viewed by other state agencies Leave the N default TINS only displays the direct deposit information to the custodial agency Can be viewed by other agencies via the PYDIST screen Enter Y
Recommended for vendor setups so other agencies that pay the vendor can view the direct deposit information
TINS will: - Update the SIC code to 9903
- Display the direct deposit information to all agencies
Can be viewed by other agencies via the PYDIST screen
But the mail code has a Security Level of 2
Enter Y TINS will: - Update the SIC code to 9903
- Display the direct deposit information to all agencies
- Display the address information only to the securing agency
- Display the message Secured Mail Code in the address field
- COMMENTS: Enter any information that may be helpful for a screen print.
Note: Comments are not permanently stored and cannot be accessed at a later time. You must make a screen print if you want to capture comments.
- Press Enter.
- If error messages display, make the necessary corrections. Refer to Online Error Messages.
- All Correct? (Y/N) will display. Review the information to verify it is correct. Enter Y or N and press Enter:
- Y (Yes) if the information is correct
- N (No) if the information is not correct
Note: An entry of Y will display a successful update of the setup. An entry of N provides the opportunity to verify and re-enter the correct information.
PDDSUP. MM/DD/YY PAYEE DIRECT DEPOSIT SETUP PAYEE NUMBER: 1XXXXXXXXX6 MAIL CODE: XXX INPUT SOURCE: XXX BANK TRANSIT CODE: 3XXXXXXX1 BANK ACCOUNT NUMBER: XXXXX____________ BANK ACCOUNT TYPE: XX SIC CODE 9903 (Y/N): N COMMENTS: __________________________________________________________ __________________________________________________________ __________________________________________________________ ALL CORRECT? (Y/N): Y PF12=PYMENU - A dialogue box displays at the bottom of the screen.
Screen Example (PDDSUP Processed)
PDDSUP. MM/DD/YY
PAYEE DIRECT DEPOSIT SETUP
PAYEE NUMBER: 1XXXXXXXXX6
MAIL CODE: XXX
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: XXXXX____________
BANK ACCOUNT TYPE: XX
SIC CODE 9903 (Y/N): N
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
PAYEE NUMBER: 1XXXXXXXXX6
ENTER PF-3 PF-6 PF-7 PF-8 PF-9 PF-12
PDDSUP END PYDIST PMTHIS PMCTUP PDDCHG PYMENU
RECORD ADDED
PAYEE NUMBER: Displays the assigned 11-digit TIN.
DIRECTION MESSAGE KEYS: Displays direction message keys to navigate to other TINS screens. See Direction Message Keys for descriptions.
RECORD ADDED: Indicates the successful processing of the direct deposit setup.