Setting Up, Changing or Canceling Direct Deposit
Payee Direct Deposit Change (PDDCHG)
The PDDCHG screen is used to make changes to the direct deposit information already set up for a payee. To make changes on this screen, the agency must be the custodial agency for the direct deposit mail code. See the Direct Deposit Checklist before making any changes.
If the payee was initially set up with an SSN or ITIN, the assigned 7 TIN is required to make changes to the TIN already on file. See the Payee Number Matrix.
A new direct deposit Prenotification (Prenote) Period begins when any of this information is changed:
- Bank transit code
- Bank account number
- Bank account type
Access
Access PDDCHG through the TINS Update Menu (PYMENU) screen or Line 1 Entry.
Screen Example – PDDCHG Recall
PDDCHG. MM/DD/YY
PAYEE DIRECT DEPOSIT CHANGE
PAYEE NUMBER: ___________
MAIL CODE: ___
INPUT SOURCE: XXX
PF3=QUIT PF12=PYMENU
ENTER TIN, MAILCODE - PRESS ENTER
Screen Example – PDDCHG Direct Deposit on File
PDDCHG. MM/DD/YY
PAYEE DIRECT DEPOSIT CHANGE
PAYEE NUMBER: 1XXXXXXXXX6
MAIL CODE: 000
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: XXXX_____________
BANK ACCOUNT TYPE: XX
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
PF3=QUIT PF12=PYMENU
ENTER CHANGES - PRESS ENTER
Note: Some fields are autofilled and protected from data entry.
Steps – PDDCHG:
-
Enter option F from the PYMENU screen and select Enter.
– or –
Enter PDDCHG on Line 1 and select Enter.
If Line 1 is entered … Then … Without a TIN or mail code - TINS displays the screen PDDCHG Recall.
- Go to Step 2.
With a valid 11-digit TIN (PDDCHG. XXXXXXXXXXX)
- TINS displays the screen PDDCHG Recall with the
PAYEE NUMBERfield populated. - Go to Step 3.
With a valid 11-digit TIN and mail code (when the user’s agency is the custodial agency) (PDDCHG. XXXXXXXXXXX.XXX)
- TINS displays the screen PDDCHG Direct Deposit on File.
- Go to Step 5.
With a valid 11-digit TIN and mail code (when the user’s agency is NOT the custodial agency) - TINS displays the message Direct Deposit Information Does Not Exist for Mail Code/Input Source Specified.
- See the
AGYfield on the PYDIST screen to identify the custodial agency. - Contact the custodial agency to request changes.
- If appropriate, request an interagency transfer of custodial agency in the Comments section of the Direct Deposit Authorization form (74-176) and submit the form to Payment Services.
With a valid 11-digit TIN and an invalid mail code - TINS will display the message Mail Code for This TIN Not Found on File.
- Research and enter the correct mail code.
With a 10-digit TIN - TINS displays the message TIN Must Be 11 Digits.
- Research and enter the correct TIN.
Note: Only TINS inquiry screens allow for a 10-digit TIN on Line 1.
With an invalid 11-digit TIN TINS displays the message Check Digit Is Incorrect for TIN/Hold Number. With an 11-digit 2 TIN - TINS displays the message TIN Must Begin With ‘7.’
- Research and enter the correct TIN. See the Data Entry Matrix.
PAYEE NUMBER: Enter the 11-digit TIN.MAIL CODE: Enter the three-digit mail code with direct deposit information to be changed.INPUT SOURCE: Defaults to the user’s agency number and is a protected field.- Select Enter. TINS displays the screen PDDCHG Direct Deposit on File.
- Make the appropriate changes to the direct deposit information.
COMMENTS: Enter any information that may be helpful for a screen print.Note: Comments are not permanently stored and cannot be accessed at a later time. You must make a screen print if you want to capture comments.
- Select Enter.
- If error messages display, make the necessary corrections. Refer to Online Error Messages.
- All Correct? (Y/N) will display. Review the information to verify it is correct.
Enter Y or N and select Enter:- Y (yes) if the information is correct
- N (no) if the information is not correct
Note: An entry of Y will display a successful update of the setup. An entry of N provides the opportunity to verify and reenter the correct information.
A dialog box displays at the bottom of the screen.
PDDCHG. MM/DD/YY PAYEE DIRECT DEPOSIT CHANGE PAYEE NUMBER: 1XXXXXXXXX6 MAIL CODE: 000 INPUT SOURCE: XXX BANK TRANSIT CODE: 3XXXXXXX1 BANK ACCOUNT NUMBER: XXXX_____________ BANK ACCOUNT TYPE: XX COMMENTS: __________________________________________________________ __________________________________________________________ __________________________________________________________ ALL CORRECT? (Y/N) Y PF12=PYMENU
Screen Example – PDDCHG Processed
PDDCHG. MM/DD/YY
PAYEE DIRECT DEPOSIT CHANGE
PAYEE NUMBER: 1XXXXXXXXX6
MAIL CODE: XXX
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: XXXXXXXXXX______
BANK ACCOUNT TYPE: XX
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
PAYEE NUMBER: 1XXXXXXXXX6
ENTER PF-3 PF-6 PF-7 PF-8 PF-9 PF-12
PDDCHG END PYDIST PMTHIS PMCTUP PDDSUP PYMENU
RECORD UPDATED
Field Screen Descriptions
PAYEE NUMBER: Displays the 11-digit TIN.
RECORD UPDATED: Indicates the successful processing of the direct deposit change.
Direction Message Keys
Display direction message keys to navigate to other TINS screens. See Direction Message Keys for descriptions.