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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Setting Up, Changing or Canceling Direct Deposit
Payee Direct Deposit Change (PDDCHG)

Note: See the Direct Deposit Checklist before making any changes.

The PDDCHG screen is used to make changes to the direct deposit information already set up for a payee. To make changes on this screen, the agency must be the custodial agency for the direct deposit mail code.

Note: If the payee was initially set up with an SSN or ITIN, the assigned 7 TIN is required to make online changes to a direct deposit record for the TIN/mail code already on file. Please see the Data Entry Matrix.

A new Direct Deposit Prenote Period begins when any of this information is changed:

  • Bank transit code
  • Bank account number
  • Bank account type

Screen Example (PDDCHG Recall)

PDDCHG.                                                             MM/DD/YY  
                          PAYEE DIRECT DEPOSIT CHANGE                           
                                                                                
 PAYEE NUMBER:  ___________                                                     
    MAIL CODE:  ___                                                             
INPUT SOURCE:  XXX                                                             
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
 PF3=QUIT                                                                       
 ENTER TIN, MAILCODE - PRESS ENTER                                           

Screen Example (PDDCHG Direct Deposit on File)

PDDCHG.                                                              MM/DD/YY  
                          PAYEE DIRECT DEPOSIT CHANGE                           
                                                                                
 PAYEE NUMBER:  1XXXXXXXXX6                                                     
    MAIL CODE:  000                                                             
INPUT SOURCE:  XXX                                                             
                                                                                
      BANK TRANSIT CODE:  3XXXXXXX1                                             
    BANK ACCOUNT NUMBER:  XXXX_____________                                     
      BANK ACCOUNT TYPE:  XX                                                    
                                                                                
                                                                                
                                                                                
                                                                                
  COMMENTS:  __________________________________________________________         
             __________________________________________________________         
             __________________________________________________________         
                                                                                
                                                                                
                                                                                
 PF3=QUIT                                                                       
 ENTER CHANGES - PRESS ENTER 

Note: Some fields are auto-filled and protected from data entry.

Steps (PDDCHG):

  1. Type PDDCHG on Line 1 and press Enter.
    If Line 1 is Entered… Then…
    Without a TIN or mail code

    TINS displays the Screen Example (PDDCHG Recall)

    Go to Step 2

    With a valid 11-digit TIN

    (PDDCHG. XXXXXXXXXXX)

    TINS displays the Screen Example (PDDCHG Recall) with the PAYEE NUMBER field populated

    Go to Step 3

    With a valid 11-digit TIN and mail code (when the user’s agency is the custodial agency)

    (PDDCHG. XXXXXXXXXXX.XXX)

    TINS displays the Screen Example (PDDCHG Direct Deposit on File)

    Go to Step 5

    With a valid 11-digit TIN and mail code (when the user’s agency is NOT the custodial agency)

    TINS displays the message Direct Deposit Information Does Not Exist for Mail Code/Input Source Specified

    See the AGY field on the PYDIST screen to identify the custodial agency

    Contact the custodial agency to request changes

    If appropriate, request an interagency transfer of custodial agency in the Comments section of the Direct Deposit Authorization form (74-176) (login required) PDF and submit the form to Payment Services

    With a valid 11-digit TIN and an invalid mail code

    TINS will display the message Mail Code for This TIN Not Found on File

    Research and enter the correct mail code

    With a 10-digit TIN

    TINS displays the message TIN Must Be 11 Digits

    Research and enter the correct TIN

    Note: Only TINS inquiry screens allow for a 10-digit TIN on Line 1.

    With an invalid 11-digit TIN TINS displays the message Check Digit Is Incorrect for TIN/Hold Number
    With an 11-digit 2 TIN

    TINS displays the message TIN Must Begin With ‘7’

    Research and enter the correct TIN. Please see the Data Entry Matrix.

  2. PAYEE NUMBER: Enter the 11-digit TIN.
  3. MAIL CODE: Enter the three-digit mail code with direct deposit information to be changed.
  4. INPUT SOURCE: Defaults to the user’s agency number and is a protected field.
  5. Press Enter. TINS displays the Screen Example (PDDCHG Direct Deposit on File).
  6. Make the appropriate changes to the direct deposit information.
  7. COMMENTS: Enter any information that may be helpful for a screen print.

    Note: Comments are not permanently stored and cannot be accessed at a later time. You must make a screen print if you want to capture comments.

  8. Press Enter.
  9. If error messages display, make the necessary corrections. Refer to Online Error Messages.
  10. Update Record? (Y/N) will display. Review the information to verify it is correct. Enter Y or N and press Enter:
    • Y (Yes) if the information is correct
    • N (No) if the information is not correct

      Note: An entry of Y will display a successful update of the setup. An entry of N provides the opportunity to verify and re-enter the correct information.

  11. A dialogue box displays at the bottom of the screen.

Screen Example (PDDCHG Processed)

PDDCHG.                                                               MM/DD/YY
                          PAYEE DIRECT DEPOSIT CHANGE                           
                                                                                
 PAYEE NUMBER:  1XXXXXXXXX6                                                     
    MAIL CODE:  XXX                                                             
 INPUT SOURCE:  XXX                                                             
                                                                                
      BANK TRANSIT CODE:  3XXXXXXX1                                             
    BANK ACCOUNT NUMBER:  XXXXXXXXXX______                                     
      BANK ACCOUNT TYPE:  XX                                                    
                                                                                
                                                                                
                                                                                
                                                                                
  COMMENTS:  __________________________________________________________         
             __________________________________________________________         
             __________________________________________________________         
                                                                                
                                 PAYEE NUMBER: 1XXXXXXXXX6                      
                                                                                
   ENTER  PF-3                 PF-6   PF-7   PF-8   PF-9                        
   PDDCHG END                  PYDIST PMTHIS PMCTUP PDDSUP                      
   RECORD UPDATED    

PAYEE NUMBER: Displays the 11-digit TIN.

ENTER PF-3, PF-6, PF-7, PF-8, PF-9: Displays shortcuts to navigate to other TINS screens.

RECORD UPDATED: Indicates the successful processing of the direct deposit change.

Note: The changes do not become effective until the successful completion of a new Direct Deposit Prenote Period.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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