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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Direct Deposit Inquiry Screens
Payee Distribution – Direct Deposit (PYDIST)

The Payee Distribution – Direct Deposit (PYDIST) screen displays mail codes with direct deposit account information.

  • All agencies can view direct deposit information for mail codes with the Standard Industrial Code (SIC) 9903.
  • If the SIC is not 9903, only the custodial agency that initially set up direct deposit account information can view the information. Other agencies receive the message Direct Deposit Information Classified.

PYDIST automatically calculates the check digit for a TIN.

Access

The PYDIST screen may be accessed either through the INQMEN menu or a Line 1 entry from any TINS screen.

Steps:

  1. Follow the instructions for the INQMEN Menu

    –OR–

    Enter PYDIST.(10- or 11-digit TIN) on Line 1 along with the options for the search desired:

    If the TIN is… Then enter… Notes
    EIN-based,
    • 1 + nine-digit EIN or
    • 1 + nine-digit EIN + check digit
    TINS calculates the check digit when a 10-digit TIN is entered.
    Comptroller-assigned, 11-digit TIN that begins with 3  
    A 7 TIN for payees who provide an SSN or ITIN,
    • 11-digit TIN that begins with 7

      OR

    • 2 + nine-digit SSN or ITIN or
    • 2 + nine-digit SSN or ITIN + check digit

    Note: When entering a 2-based TIN that is on file, the inquiry results display the assigned 11-digit 7 TIN.

    If the search is for… Then enter…
    All the mail codes of a TIN receiving payments, PYDIST.(10- or 11-digit TIN) and press Enter
    PYDIST.(10- or 11-digit TIN) and press Enter PYDIST.(10- or 11-digit TIN).(three-digit mail code) in Line 1 and press Enter
  2. Use the direction message keys to navigate through the screen information.

Screen Example

 PYDIST.7XXXXXXXXX6                                                  MM/DD/YY 
      PAYEE NUMBER: 7XXXXXXXXX6              TAXPAYER NUMBER:                 
       HOLD STATUS:                          IAT IND:                         
                                                                              
  MAIL CD: 000 STA: A  DD EFF DT: MM/DD/YY STA: A  SEC TYPE: 1  SEC SRC:      
     NAME: SOLE OWNER NAME                                                   
  ADDRESS: 123 MAIN ST                                                       
     CITY: CITY               STATE: TX  ZIPCODE: 12345-1234  ZONE CODE: 123  
                                                                              
  TRANSIT CODE: XXXXXXXXX    ACCOUNT NUM: XXXXXX          TYPE: 32  AGY: ###  
    ACH FORMAT: CTX                                                           
                                                                              
                                                                              
  MAIL CD: 002 STA: A  DD EFF DT: MM/DD/YY STA: P  SEC TYPE: 1  SEC SRC:      
     NAME: SOLE OWNER NAME                                                  
  ADDRESS: DBA BUSINESS NAME
           2345 BUSINESS PARK AVE                                            
     CITY: CITY               STATE: TX   ZIPCODE: 12345-1234  ZONE CODE: 123 
                                                                              
  TRANSIT CODE: XXXXXXXXX    ACCOUNT NUM: XXXXXXXXXXXX    TYPE: 22  AGY: ###  
    ACH FORMAT: CTX                                                           
                                                                              
                                                                              
                                                                              
 CONTINUE - PF3=QUIT, PF4=MENU, PF8=FRWD, PF11=BOT                                            

Screen Field Descriptions

PAYEE NUMBER
Displays the 11-digit TIN.

TAXPAYER NUMBER
Displays the Comptroller’s 11-digit taxpayer number assigned for reporting of state taxes. This field is blank if the payee does not have a taxpayer number.

HOLD STATUS
Displays the message On Hold if the TIN is on hold for a state debt. This field is blank if the TIN is not on hold. Direct deposit account information is suspended when the TIN is on hold.

IAT IND
Displays the International ACH Transaction (IAT) indicator. The Office of Foreign Assets Control (OFAC) requires that all payments transmitted outside the U.S. be identified and monitored. The indicator ensures due diligence with OFAC compliance.

The indicator will be Y (Yes) if the payee indicates 100 percent of state direct deposit payments are destined to be transferred outside the U.S.; otherwise the field will be blank.

MAIL CD
Displays the three-digit mail code for the payee address and bank information.

STA
Displays the status of the mail code.

  • A (Active) – The mail code can be used for payment.
  • I (Inactive) – The mail code cannot be used for payment.

DD EFF DT
Displays the date on which the direct deposit instructions became effective or will be effective.

STA
Displays the status of the direct deposit account information.

  • P (Prenote) – The payment will be made by warrant during the Prenote Period.
  • A (Active) – The payment will be made by direct deposit except for situations that call for warrants, such as:
If the… Then…

*Note: There are certain exceptions when a Hold Status will not suspend direct deposit.

Payee* is on hold for a state debt,
  • Direct deposit is overridden by the hold, and
  • Warrants will be issued and held until the payee’s hold is released or the held warrant is released.
Payee or the paying agency requires a warrant to be issued for a specific payment,
  • The paying agency can process the payment in the Uniform Statewide Accounting System (USAS) with instructions to override direct deposit, and
  • USAS will issue a warrant for that payment.

SEC TYPE
Displays a one-digit indicator for the security level assigned to a mail code.

Security Type Description
0 The mail code information can be viewed and changed by any agency.
1 The mail code information can be viewed by any agency but changed only by the securing agency.
2 The mail code information can be viewed and changed only by the securing agency.

SEC SRC
Displays the three-digit number or character for the agency or source that secured the mail code. A mail code with the maximum security of Level 2 displays payee name and address information only to the securing source agency. All other agencies see the message Secured Mail Code.

NAME
Displays the payee name.

ADDRESS/CITY/STATE/ZIPCODE
Displays the payee’s mailing address.

ZONE CODE
Displays a three-digit code indicating county, state or world geographic region of mailing address. See Zone Codes for American and Foreign Territories.

TRANSIT CODE
Displays the nine-digit bank routing number for the direct deposit account information.

ACCOUNT NUMBER
Displays up to 17 characters of the payee’s account number.

ACH FORMAT
Defaults to and displays CTX (corporate trade exchange).

TYPE
Displays a two-digit account type for direct deposit: checking (22) or savings (32).

AGY
Displays the three-digit number for the custodial agency that sets up and maintains the direct deposit account information for that mail code. Only the custodial agency can make changes to or cancel the direct deposit account information.

DIRECTION MESSAGE KEYS
Displays page direction and program function keys. See Direction Message Keys for descriptions.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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