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Uniform Statewide Accounting System (USAS)

What’s New

1099 Reporting for Tax Year 2025 [posted 12/12/25]

Internal Revenue Service (IRS) and Department of the Treasury regulations require filers of 10 or more returns to file those returns electronically with the IRS. Returns may be filed electronically using either the IRS’ FIRE system or IRIS Portal. Each system requires a separate transmitter control code (TCC). Agencies filing electronically for the first time must request a TCC from the IRS as soon as possible.

See USAS Procedures for 1099 Reporting for Calendar Year 2025 (FPP E.001) for instructions on requesting 1099 data from USAS.

Tools Available for USAS Accounting and Payment Control [posted 12/12/25]

Agencies can access tools to strengthen their internal payment processing controls:

  • On agency request, a system edit will prevent a user from releasing a document the same user entered or altered. An agency may also request that the system only issue a warning.
  • Agencies may also request the Risky Document Report (DAFR9840) to identify documents that a single user entered or altered and released.

See USAS Accounting and Payment Control (FPP B.005) for more information.

Resources

Policies and Procedures

Reference

Forms

Web Applications and Calculators

Meetings

System Change Tracker

ACR 60518

Protects the AMOUNT and DOC AMT fields on the Recurring Transaction Profile (55) screen [05/30/2025]

IR 22397

Removes the two-day turnaround time for receiving three USAS requestable reports [08/11/2023]

ACR 60487

Mask Account Numbers on Direct Deposit Reports [09/16/2022]
USAS System Change Tracker Archive

General System Availability

  • Sunday: noon – 7 p.m.
  • Monday – Friday: 7 a.m. – 7 p.m.
  • Saturday: 7 a.m. – 7 p.m.

Calendars

USAS 30-Day Calendar

Other Calendars and Schedules

Training

Fiscal Management offers a variety of training. Explore your options at Training Center.

Materials

Contacts