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Forms
Authorization for Warrant Pickup

Each agency is required to submit the Agency Authorization for Warrant Pickup form (74-189) and to designate their preferred method for warrant distribution from the Comptroller’s office. For example:

  • Agencies can authorize representatives or their delivery service to pick up warrants in person at the Comptroller’s office.
  • Statewide Mail Operations in the Comptroller’s Statewide Procurement Division (SPD) can deliver warrants to agencies in Travis County. See Delivery of State Warrants for SPD’s requirements.
  • The Comptroller can mail the warrants through the U.S. Postal Service if the agency is outside Travis County.

See Payment Distribution for more details.

The DIST field on the USAS D02 Agency Profile displays the agency’s primary warrant distribution method based on the agency’s selection on this form.

Every two years, the Comptroller’s office requires all agencies to renew the form. The agency’s chief fiscal officer or agency head must sign the form, as well as all agency representatives and/or their delivery service employees authorized to pick up warrants.

Agencies and institutions of higher education outside Travis County whose warrants are mailed are required to submit the completed and signed page 1 of the Authorization for Warrant Pickup form (74-189). If a change is needed to your method of warrant distribution, submit both pages 1 and 2 with signatures of authorized staff and/or its delivery service employees, if applicable.

All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1.

Signatures must be physically hand-written with a pen. Electronic signatures are not accepted.

Agencies must retain a copy of the completed and signed form before submitting it to the Comptroller’s office via one the following methods:

  • U.S. mail to the address on the form.
  • Encrypted email with PDF copy to tins.mail@cpa.texas.gov.
  • Fax to (512) 475-5424.

The form must be updated whenever authorized personnel are removed or added, or the preferred distribution method changes. However, if your agency needs to deviate from its primary warrant distribution method on a particular day, contact Payment Services the day before to coordinate.

Except as noted in Warrant Pickup Requirements, the Fiscal Management Division provides a warrant pickup window each business day from 9-11 a.m. at:

LBJ State Office Building
111 E. 17th Street, Ground Floor, Room G17
Austin, Texas 78774