Lesson 8: Generated Transaction Vouchers (GTV), Errors and Corrections

Example: Incorrect PCA

Scenario

Agency 999 purchased goods from agency 000 using the RTI/ITV process. Once the interagency transaction successfully processed, a transfer was made to agency 000.

Error

Agency 999 incorrectly recorded the Program Cost Account (PCA) in the initiating transaction, using PCA 01050 instead of 01080.

The error must be corrected by the receiving agency during the same fiscal year. Otherwise, the revenue amount will be under the incorrect COBJs and could impact the receiving agency's AFR reporting, any reports that go to the Legislative Budget Board and their Automated Budget and Evaluation System for Texas (ABEST)/USAS reconciliation.

Solution

Agency 000 (with user class 65) enters a journal voucher with two transaction lines. Because the transaction was a "purchase," T-codes 931R/931 are used as follows:

Note: This journal voucher only corrects the PCA.

The same T-code combination could be used to correct any other coding element that was used in the purchase (i.e., COBJ, Appropriation or Fund.)

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