Glossary

Comptroller Object Code (COBJ)

A four-digit code defining a specific category of revenue or expenditure and required on all revenue or expenditure transactions. The Comptroller Object (D10) USAS profile defines each COBJ and corresponds to the COBJ codes in the Comptroller Manual of Accounts.

Interagency Transaction Voucher

An interagency transaction voucher (ITV) is the process used to transfer funds between two state agencies.

Payment Distribution Type (PDT)

PDT is normally used to determine how USAS payments are combined. In the case of ITVs, a PDT of T indicates to USAS that this transaction is an ITV and not a transaction that should generate a warrant or a direct deposit payment.

If the transaction is entered with a Document Type of T, the PDT will default to T. Agencies may use other valid document types (i.e. 9) for a particular T-code and enter a PDT of T.


T-code 268 Pass-through ITV transactions do not allow a PDT of T for the transaction agency's USAS payment. However, the RTI agency will still use the PDT of T on the USAS 55 (550) screen profile.

Recurring Transaction Index (RTI)

RTI is an acronym that refers to the six-digit Recurring Transaction Index on the USAS 55 (550) Recurring Transaction Profile screen.

This profile allows an agency to determine the accounting treatment of system generated transactions produced by the automated ITV process. For example, if an agency is receiving funds through the ITV process, the RTI allows designation of the Program Cost Account (PCA), Transaction code (T-code), comptroller object (COBJ), etc., for posting the transaction.

RTI Agency

RTI Agency refers to the agency that sets up the 55 (550) Recurring Transaction Profile screen to receive an interagency transfer of State Treasury funds or that defines coding elements for interagency accruals for financial reporting (AFR) purposes.

Transaction Agency

Transaction Agency refers to the agency that enters the ITV document coding in the USAS 500 batch transaction screens. The transaction agency initiates the transfer of State Treasury funds or initiates the recognition of an AFR accrual to another state agency.

USAS 53 (530) Screen View Batch Headers

This screen is also referred to as the Internal Transaction File (IT file). The IT file contains entries that have fatal data element or funding errors, and transactions that are error-free and awaiting payment due dates.