Lesson 6: Entering a Recurring Transaction Profile

Example: Establishing an RTI

Scenario

Your agency (419) sells printed materials to other Texas agencies. The other agencies pay your agency via ITVs.*

You need to set up the Recurring Transaction Index (RTI) that will ultimately record the incoming revenue on your agency's books as a Receipt of Interagency Payment.

Note: The revenue received does not increase agency 419's appropriation budget.

*As you learned in Lesson 2: Recurring Transaction Index (RTI), paying agencies use an RTI with an ITV to make a payment to another agency.

55 (550) screen

To establish an RTI for the receipt of revenue, you would make the following entries on the 55 (550) screen.

Field	Entry
Action	A
Agency	419
Trans No	000001
RTI	111111
Trans Code	Check the ITV T-code chart to determine which transaction code you should use. Which T-code do you think you should use? Answer 971
PCA	01080
Comp/Agy Obj	3752
% Allocated	1.0
PDT	T
Appn Yr	11

Completed 55 (550) Screen

TEXAS S550      UNIFORM STATEWIDE ACCOUNTING SYSTEM      MM/DD/YY HH:MM PM
LINK TO:           RECURRING TRANSACTION PROFILE                      PROD
ACTIVE

ACTION: A   (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGENCY: 999                  TRANS NO: 000001                  RTI: 111111
USER ID:               DESCRIPTION:
GENERATE SCHEDULE (MMDD) - 1:         2:       3:         4:
 BATCH - AGY:            TYPE:   DOC DATE:              SERV DATE:
 CUR DOC/SFX:                        REF DOC/SFX:
  TRANS CODE: 971                                       PCC:
       INDEX:                                     REQ NO:
         PCA: 01080
COMP/AGY OBJ: 3752                       NACUBO SUBFUND:
      AMOUNT:                RVS: DISCOUNT:                  FUND OVRD:
     DOC AMT:                DOC AGY:
 % ALLOCATED: 1.0    DMI:        PDT: T  MOD: A   APPN YR: 11 APPN NO:
        FUND:         GL ACCT/AGY:
 GRANT NO/PH:         SUBGRANTEE:             PROJ NO/PH:
        MPCD:         AGY CD - 1:       2:          3:
     VEND/MC:                % SUM:       STATUS CODE: A
  EFF START DATE:        EFF END DATE:       LAST PROC DATE:


F1-HELP F3-END F4-INTERRUPT F6-PROCESS

Analyzing the RTI profile

Can you give this same RTI number to several different agencies who need to pay your agency for the same kind of purchase? Answer

Next: Example: Establishing an RTI for Receipt of a Federal and State Pass-Through Grant