USAS User’s Manual –
Chapter 7 – Transaction Entry (continued)
Transaction Entry Inquiry Screens-View Batch Headers and View a Batch Options
530 View Batch Headers
This screen allows the user to view batch-level information for the user’s agency. The agency that the logon user can inquire on is controlled by the 96A Security Profile.
A picture of the View Batch Headers screen
TEXAS S530 UNIFORM STATEWIDE ACCOUNTING SYSTEM 01/18/95 02:03 PM LINK TO: VIEW BATCH HEADERS ACTION: F (F=FIRST PAGE, N=NEXT PAGE, S=SELECT BATCH) BATCH AGENCY: 999 PRINTER ID: ...BATCH ID... EFF ENTERED ENTERED COMP COMP S DATE TYP NO STA BAL MODE DATE COUNT AMOUNT COUNT AMOUNT 100191 3 001 H Y 2 100191 00000 00000000000.00 00000 00000000000.00 011892 3 100 H N 2 100191 00000 00000000000.00 00001 00000000500.00 NO MORE BATCHES FOR THIS AGENCY F1-HELP F3-END F4-INTERRUPT F8-DOC/TRACK F9-BALANCING F10-RECALL F11-DETAILS
Highlighted Elements
- Batch ID-an element used to uniquely identify a batch; consists of the batch agency, date, type, and batch number.
- Batch Status-identifies the status of a batch. The following is a valid status listing.
R (Release)-batch has been released for batch processing (for batches entered in Edit Mode 0 or 1).
H (Hold)-batch has been put on hold. This also includes never-released batches or batches with errors.
D (Delete)-batch has been marked for deletion. A batch cannot be deleted if there are any posted transactions in that batch.
A (Approval)-transactions have posted to the financial tables and are awaiting approval. For batches that contain both approved and unapproved transactions; the approved transactions will process and go to History, the unapproved transactions will show a status of 'R' on the View a Batch screen. The batch itself will have a status of ‘A’ even though some transactions have been approved and gone to history.
P (Posted)-transactions have posted to the financial tables and have been approved. The transactions are waiting to be written to the History File (e.g., warrant has not yet been written).
- Balancing Indicator-determines if the batch is in balance. For example, ‘Y,’ the batch is in balance; ‘N,’ the batch is not in balance (in other words, the entered count and amount equal the computed count and amount).
- Batch Edit Mode-displays the current Edit Mode of the batch as either 0, 1, 2, 3, or 4. If a transaction was originally entered
in Edit Mode 0 or 1 and did not post in Batch IEU due to data element and/or funding errors, the Edit Mode will change to 3.
Note: If an Edit Mode 2 transaction errors off (during the payment processing cycle), the edit remains Edit Mode 2.
- Effective Date-defaults from the Batch Header Entry screen.
- Entered and Computed Count/Amount-shown so the user can view them to determine if the batch is out of balance.
Note: After selecting a batch, users can view the details of the batch by pressing F11 or entering action ‘S’ and pressing Enter.
520 View a Batch
The 520 View a Batch screen allows users to view a batch of accounting transactions.
View a Batch screen
TEXAS S520 UNIFORM STATEWIDE ACCOUNTING SYSTEM 01/18/95 02:00 PM LINK TO: VIEW A BATCH ACTION: F (F=FIRST PAGE, N=NEXT PAGE, S=SELECT DETAIL) BATCH ID: AGENCY 999 DATE 011895 TYPE 1 NO 001 SEQUENCE 00001 MODE 1 EFF DATE 100195 STATUS R PRINTER ID S SEQ CUR DOC/SFX REF DOC/SFX M AGY TC INDEX PCA AY COBJ AMOUNT R 00001 B1111111 001 999 001 01050 95 7000 100000.00 ENTERED COUNT: 00001 ENTERED AMOUNT: 00000100000.00 COMPUTED COUNT: 00001 COMPUTED AMOUNT: 00000100000.00 NO MORE DETAILS IN THIS BATCH F1-HELP F3-END F4-INTERRUPT F8-DOC/TRACK F9-BALANCING F10-RECALL F12-HEADERS