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USAS User’s Manual
Chapter 7 – Transaction Entry (continued)

Transaction Entry Inquiry Screens-View Batch Headers and View a Batch Options

530 View Batch Headers

This screen allows the user to view batch-level information for the user’s agency. The agency that the logon user can inquire on is controlled by the 96A Security Profile.

A picture of the View Batch Headers screen


TEXAS  S530           UNIFORM STATEWIDE ACCOUNTING SYSTEM    01/18/95 02:03 PM

LINK TO:                     VIEW BATCH HEADERS





ACTION: F (F=FIRST PAGE, N=NEXT PAGE, S=SELECT BATCH)





BATCH AGENCY: 999                                                  PRINTER ID:

   ...BATCH  ID... 	     EFF  ENTERED   ENTERED     COMP      COMP
S DATE TYP NO STA BAL MODE  DATE  COUNT    AMOUNT     COUNT      AMOUNT

  100191 3  001  H    Y   2    100191  00000   00000000000.00   00000   00000000000.00

  011892 3  100  H    N   2    100191  00000   00000000000.00   00001	00000000500.00







 NO MORE BATCHES FOR THIS AGENCY

 F1-HELP F3-END F4-INTERRUPT F8-DOC/TRACK F9-BALANCING F10-RECALL F11-DETAILS

Highlighted Elements

  • Batch ID-an element used to uniquely identify a batch; consists of the batch agency, date, type, and batch number.
  • Batch Status-identifies the status of a batch. The following is a valid status listing.

    R (Release)-batch has been released for batch processing (for batches entered in Edit Mode 0 or 1).

    H (Hold)-batch has been put on hold. This also includes never-released batches or batches with errors.

    D (Delete)-batch has been marked for deletion. A batch cannot be deleted if there are any posted transactions in that batch.

    A (Approval)-transactions have posted to the financial tables and are awaiting approval. For batches that contain both approved and unapproved transactions; the approved transactions will process and go to History, the unapproved transactions will show a status of 'R' on the View a Batch screen. The batch itself will have a status of ‘A’ even though some transactions have been approved and gone to history.

    P (Posted)-transactions have posted to the financial tables and have been approved. The transactions are waiting to be written to the History File (e.g., warrant has not yet been written).

  • Balancing Indicator-determines if the batch is in balance. For example, ‘Y,’ the batch is in balance; ‘N,’ the batch is not in balance (in other words, the entered count and amount equal the computed count and amount).
  • Batch Edit Mode-displays the current Edit Mode of the batch as either 0, 1, 2, 3, or 4. If a transaction was originally entered in Edit Mode 0 or 1 and did not post in Batch IEU due to data element and/or funding errors, the Edit Mode will change to 3.

    Note: If an Edit Mode 2 transaction errors off (during the payment processing cycle), the edit remains Edit Mode 2.

  • Effective Date-defaults from the Batch Header Entry screen.
  • Entered and Computed Count/Amount-shown so the user can view them to determine if the batch is out of balance.

    Note: After selecting a batch, users can view the details of the batch by pressing F11 or entering action ‘S’ and pressing Enter.

520 View a Batch

The 520 View a Batch screen allows users to view a batch of accounting transactions.

View a Batch screen

TEXAS  S520           UNIFORM STATEWIDE ACCOUNTING SYSTEM    01/18/95 02:00 PM

LINK TO:                          VIEW A BATCH





ACTION:  F (F=FIRST PAGE, N=NEXT PAGE, S=SELECT DETAIL)

BATCH ID: AGENCY 999 DATE 011895 TYPE 1 NO 001 SEQUENCE 00001

MODE 1               EFF DATE 100195     STATUS R            PRINTER ID





S  SEQ  CUR DOC/SFX  REF DOC/SFX  M AGY TC  INDEX  PCA  AY COBJ        AMOUNT  R

   00001 B1111111 001                999 001       01050 95 7000     100000.00

















   ENTERED COUNT: 00001                      ENTERED AMOUNT: 00000100000.00

  COMPUTED COUNT: 00001                     COMPUTED AMOUNT: 00000100000.00

NO MORE DETAILS IN THIS BATCH





F1-HELP F3-END F4-INTERRUPT F8-DOC/TRACK F9-BALANCING F10-RECALL F12-HEADERS

Return to Chapter 7 Table of Contents