USAS User’s Manual –
Chapter 7 – Transaction Entry (continued)
How to Clear the Default Fund
About this Procedure
If an exact deposit match is not found, this procedure must be followed to clear the Default Fund. It is very important to monitor the Treasury default fund on a daily basis.
- If the Document Number, Agency Number, Fiscal Year or Amount do not match, USAS will generate an entry that will post the
entire deposit amount to the agency Default Fund 9000, PCA 99900, COBJ 3788, Appn 00000.
For deposits that include cash:
If… Then… the cash amount on the deposit slip and the cash received by the Treasury are not equal, the entire deposit (the cash and the checks) will be returned to the agency. - For same-day processing, the Treasury cutoff time for deposits is 2 p.m. The only exceptions to this cutoff time are for TexNet and
electronic fund transfers for which the Treasury has received prior notification. The Treasury will same-day process the TexNet and
electronic fund transfers until the end of the workday (4:30 p.m.–5 p.m.).
Note: Document Type D is used only for initial deposits to the Treasury. Any adjustments, such as those required to clear the agency default fund, are done using a Document Type of J.