USAS User’s Manual –
Chapter 7 – Transaction Entry

Table of Contents

• Overview of Transaction Entry
  • About this Chapter
• Transaction Entry Information
  • Steps for Entering a Transaction Online in USAS
  • Transactions Requiring USAS Paper Documentation
  • Input, Edit, and Update (IEU)
  • Edit Modes
  • Electronic Signature
  • Online
  • Batch
  • All-Post Documents
  • Journal Voucher Balancing
  • Dates in USAS
  • Document Date
  • Service Date
  • Effective Date
  • Due Date
• How to Enter a Transaction in USAS
  • About this Procedure
  • 502 Batch Balancing Screen
• How to Hold a Batch
  • About this Procedure
• How to Balance and Release a Batch
  • About this Procedure
• How to Delete a Transaction and a Batch Header
  • About this Procedure
• Transaction Entry Inquiry Screens
  • 530 View Batch Headers
  • 520 View a Batch
• Descriptive/Legal Text
  • About DLT
  • Requirements
  • Document Types and Object Codes
  • Object Codes-Prepayment Audited and Requiring DLT
  • Submission of Descriptive/Legal Text
• How to Access the 519 Descriptive/Legal Text Screen
  • About this Procedure
• How to Enter Descriptive/Legal Text
  • About this Procedure
  • Purge Criteria
  • Descriptive/Legal Text Input Record
  • Access to Descriptive/Legal Text
  • Descriptive/Legal Text Reports
  • Control Reports
  • Requestable Descriptive/Legal Text Report
• Transaction Types
  • About these Transactions
  • Batch Type 1-Budgetary
  • Batch Type 2-Revenue/Receipts
• Profile Indicators
  • Balancing T-Code
  • All-Post Indicator
• How To Complete a Treasury Deposit
  • About this Procedure
    
• How To Clear The Default Fund
  • About this Procedure
• How To Process a Return Check
  • About this Procedure
  • Batch Type 3-Pre-Encumbrance/Encumbrance
  • Batch Type 4-Expenditures/Disbursements
  • ITV Processing Cycle Steps
• Buying Agency Responsibilities
• Selling Agency Responsibilities
• Recurring Transactions
  • About these Transactions
  • Setting Up a Recurring Transaction
• Inquiry Screens
  • Buying Agency Inquiry into the Initial Payment Document
  • Document Tracking Inquiry (37)
  • Accounting Event Record Inquiry (84)
  • Vendor Transaction Inquiry (85)
  • Document Transaction Inquiry (86)
• Reports
  • Control Reports
  • Requestable Reports
  • Batch Type 5-Journal Vouchers
  • Batch Type 6-Payroll
  • Elements Related to Payroll Processing
  • Payroll Processing Errors
• Payroll Profiles (For Agencies Submitting Facts Format Payroll S)
  • D37 Other System Cost Center Profile
  • Payroll Processing Flow
  • Batch Type 7-Torts
  • Batch Type 8-JV Balancing
• Fast Entry
  • Single Vendor Fast Entry
  • Multiple Vendor Fast Entry

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