USAS User’s Manual –
Chapter 7 – Transaction Entry (continued)
Fast Entry
Fast entry determines whether the transaction entry screen will be one of the standard entry screens discussed previously or a fast entry screen (multiple vendor or single vendor). Valid values are:
- Multiple Vendor Fast Entry
- Single Vendor Fast Entry
The fast entry option is only available when the Batch Edit Mode is 0 or 1.
The fast entry Mode of Entry must be selected on the Batch Header.
To use the fast entry screens, the appropriation number and fund must be inferred. The benefit of fast entry screens is that all data entered from a transaction can be repeated with one key (F2). When entering multiple transactions and one vendor, use Single Vendor Fast Entry. With multiple transactions that are similar and multiple vendors, use Multiple Vendor Fast Entry.
A user can enter data for the first transaction and then press F2 to repeat the data from Sequence Number 001 to 002. The user will then change the elements on Sequence Number 002 and press F2 to get to Sequence Number 003. After all transactions have been entered, the user should press F6 to process the transaction.
After all transactions have been entered, the user will follow the balance and release procedures described earlier in the chapter.
Single Vendor Fast Entry
A picture of the Batch Header Entry screen
TEXAS S500 UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/10/95 01:12 PM
LINK TO: BATCH HEADER ENTRY
BATCH AGENCY: 902 (LOGON AGENCY)
BATCH DATE: (MMDDYY, DEFAULTS TO TODAYS DATE)
BATCH TYPE: 3
BATCH NUMBER: 100
BATCH EDIT MODE: 1
BATCH COUNT: BATCH AMOUNT:
PAYMENT DIST TYPE: (MUST BE VALID IN D53 TITLES PROFILE)
DISB METH IND: (H, M, R, E OR SPACE)
EFFECTIVE DATE: (MMDDYY, DEFAULTS TO TODAYS DATE)
FAST ENTRY: S (M/S/ )
USER ID: JZ3M5S VEACH, THERESA
USER CLASS: 02
ACTION CODE AGENCY:
ACTION CODE:
F1-HELP F3-END F4-INTERRUPT
A picture of the Single Vendor Fast Entry screen
TEXAS S506 UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/18/95 02:42 PM
LINK TO: SINGLE VENDOR FAST ENTRY
BATCH: AGY 099 DATE 100195 TYPE 3 NO 111 MODE MASTER EDI RTI:
RT AMT: DATE-DOC: EFF: 100195 DUE: SRV:
CUR DOC: DOC CNT: DOC AMT: DOC AGY:
V/MC: PDT: PCC: REQ NO:
SEQ SFX INDEX PCA AY COBJ AOBJ AMOUNT R REF DOC/SFX M AGY TC ERR CD
001
002
003
004
005
006
007
008
009
010
011
012
013
Multiple Vendor Fast Entry
A picture of the Batch Header Entry screen
TEXAS S500 UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/10/95 01:12 PM
LINK TO: BATCH HEADER ENTRY
BATCH AGENCY: 902 (LOGON AGENCY)
BATCH DATE: (MMDDYY, DEFAULTS TO TODAYS DATE)
BATCH TYPE: 3
BATCH NUMBER: 100
BATCH EDIT MODE: 1
BATCH COUNT: BATCH AMOUNT:
PAYMENT DIST TYPE: (MUST BE VALID IN D53 TITLES PROFILE)
DISB METH IND: (H, M, R, E OR SPACE)
EFFECTIVE DATE: (MMDDYY, DEFAULTS TO TODAYS DATE)
FAST ENTRY: M (M/S/ )
USER ID: JZ3M5S VEACH, THERESA
USER CLASS: 02
ACTION CODE AGENCY:
ACTION CODE:
F1-HELP F3-END F4-INTERRUPT
On the 507 Multiple Vendor Fast Entry screen, the information is entered much the same way as for a single vendor, but allows for entering more than one vendor.
A picture of the Multiple Vendor Fast Entry screen
TEXAS S507 UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/20/95 09:15 AM
LINK TO: MULTIPLE VENDOR FAST ENTRY
BATCH: AGY 920 DATE 101895 TYPE 3 NO 101 MODE MASTER EDI RTI:
RT AMT: DATE-DOC: EFF: 101895 DUE: SRV:
AGY: 920 CUR DOC: 11212121 DOC AMT: DOC AGY: 920 AY:92 PCC:
REF DOC: 11111111 M: TC:225 INDEX:12323 PCA: REQ NO:
SEQ CSFX VENDOR NO/MC AMOUNT R PDT COBJ AOBJ RSFX ERROR CD
001 001 11111111111 111 0000000800.00. 3001
002
003
004
005
006
007
008
009
010
011
012
013
014
TRANSACTION SUCCESSFULLY WRITTEN
F1-HELP F2-REPEAT F3-END F4-INT F5-EDIT F6-PROCESS F8-FRWD F9-BALANCE F10-RTI