USAS User’s Manual –
Chapter 7 – Transaction Entry (continued)
Recurring Transactions
About these Transactions
Once an RTI is set up, it can be used for current and future interagency payments that post to the same coding block. This reduces the amount of time the user needs to spend entering data.
Setting Up a Recurring Transaction
Use the Recurring Transaction Profile (55) to enter common information for multiple transactions.
- Access the Recurring Transaction Profile (55) screen.
A picture of the Recurring Transaction Profile screen
TEXAS S550 UNIFORM STATEWIDE ACCOUNTING SYSTEM MM/DD/YY HH:MM PM LINK TO: RECURRING TRANSACTION PROFILE ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL) AGENCY: *** TRANS NO: ****** RTI: ****** USER ID: CCHA123 DESCRIPTION: GENERATE SCHEDULE (MMDD) - 1: 2: 3: 4: BATCH - AGY: TYPE: DOC DATE: SERV DATE: CUR DOC/SFX: REF DOC/SFX: TRANS CODE: *** PCC: INDEX: ***** REQ NO: PCA: ***** COMP/AGY OBJ: **** **** NACUBO SUBFUND: **** AMOUNT: ************** RVS: * DISCOUNT: FUND OVRD: * DOC AMT: DOC AGY: % ALLOCATED: *** DMI: PDT: T MOD: * APPN YEAR: ** APPN NO: ***** FUND: **** GL ACCT/AGY: **** ******** GRANT NO/PH: ****** ** SUBGRANTEE: ************** PROJ NO/PH:****** ** MPCD: ********** AGY CD - 1: **** 2: **** 3: ****** VEND/MC: STATUS CODE: * EFF START DATE: ******** EFF END DATE: ******** LAST PROC DATE: - Enter the following common fields:
Field Type Action AGENCY Key Enter the three-digit selling agency number. TRANS NO Key Enter the six-digit transaction number. RTI Required Enter the six-digit recurring transaction index (RTI). This number is provided to the buying agency by the selling agency. Note: The recurring transaction profile is used as a coding reduction tool. If an allocated field is used, the RTI is repeated for each allocation amount. TRANS COD Required Enter the three-digit transaction code established in the Transaction Code Decision Profile (28A). INDEX Optional Enter the five-digit index code. The index code updates the agency’s organization structure and may infer the appropriation number, fund, program cost account, grant number and phase, project number and phase, and organization code. PCA Required Enter the five-digit Program Cost Account (PCA) number. A PCA may infer appropriation number, fund, index, grant number and phase, project number and phase, and NACUBO subfund. The NACUBO function must be inferred by the PCA for institutions of higher education. The PCA may also infer an agency’s strategic structure. Note: The PCA is required unless it is inferred by the index code. COMP/AGY OBJ Required/ Enter the four-digit Optional Comptroller expenditure or revenue (COMP is object code Centrally established on required/ the Comptroller Object Profile (D10). AGY OBJ is optional) Note: The Comptroller revenue object code can be inferred by the agency object. Payments on contracts to provide services should not be processed by the selling agency as a refund of expenditures. NACUBO Required Enter the NACUBO subfund established SUBFUND for institutions on the NACUBO Subfund Profile (D38). of higher education only This number can be inferred from the PCA. AMOUNT Optional Enter the amount, including two decimal places for cents. For example, the amount one hundred dollars would be entered as 100.00. Note: If multiple transactions are established under one RTI, the % ALLOCATED field must be entered. If the AMOUNT field is entered, the interagency payment must be made on one transaction. The selling agency should inform the buying agency that only one transaction can be used. Use of the Percent Allocation method is recommended. The buying agency can reallocate the expenditure to the appropriate comptroller object codes on a journal voucher. % ALLOCATED Optional Enter the percent allocated in decimal points. For example, enter 100% as 1.0. Note: If multiple transactions are established under one RTI, either the % ALLOCATED field or the AMOUNT field must be filled in. The total of all percent amounts that fall under one RTI must equal 100%. Use of the Percent Allocation method is recommended. PDT Required Enter T in the PAYMENT DISTRIBUTION TYPE (PDT) field. MOD Optional Enter a one-character modifier code. APPN YEAR Required Enter the two-digit appropriation year in which the revenue is to be recognized. APPN NO Required Enter the five-digit appropriation number. The number must be in the Appropriation Number Profile (20). This can be inferred by PCA or index. FUND Optional Enter a four-digit fund number established on the Fund Profile (D23). This can be inferred by PCA or index. GL ACCT/AGY Optional. The Comptroller general ledger account number is not entered for ITVs. Enter an eight-digit agency gaccount number if required by the agency.GRANT NO/PH Optional Enter a six-digit grant number.Enter a two-digit grant phase. The grant phase is required if a grant number is used. SUBGRANTEE Optional Enter a 14-digit subgrantee number. PROJ NO/PH Optional Enter a six-digit project number. Enter a two-digit project phase. The project phase is required if a project number is used. MPCD Optional Enter the 10-character multipurpose code. The multipurpose code may be inferred from either the index or PCA, or may be entered manually into the transaction. Note:This code is established to meet the agency’s particular reporting requirements. AGENCY CODE 1 Optional Enter the four-character Agency Code 1 established in the Agency Code 1 Profile (D26). It may be inferred from either the index or PCA, or may be entered manually into the transaction. Note: This code is established to meet the agency’s particular reporting requirements. AGENCY CODE 2 Optional Enter the four-character Agency Code 2 established in the Agency Code 2 Profile (D27). It may be inferred from either the index or PCA, or may be entered manually into the transaction. Note: This code is established to meet the agency’s particular reporting requirements. AGENCY CODE 3 Optional Enter the six-character Agency Code 3 established in the Agency Code 3 Profile (D36). It may be inferred from either index or PCA, or may be entered manually into the transaction. Note:This code is established to meet the agency’s particular reporting requirements. STATUS CODE Required Enter the status code. Note: The transfer will not process if the STATUS CODE field is set to inactive. EFF START DATE Optional Enter the effective start date of the RTI profile. Note: The payment transfer will not process if the system date falls after this date. EFF END DATE Optional Enter the effective end date of the RTI profile. Note: The transfer will not process if the system date falls after this date. - Press Enter or F6 to process the entered data. After the user has successfully completed the process, the message ‘RECORD SUCCESSFULLY ADDED’ appears at the bottom of the screen.