USAS User’s Manual –
Chapter 7 – Transaction Entry (continued)
Inquiry Screens
Buying Agency Inquiry into the Initial Payment Document
The buying agency can view the initiating payment transactions using the following screens.
Note: On the Document Tracking Inquiry (37), Accounting Event Record Inquiry (84), Vendor Transaction Inquiry (85), and the Document Transaction Inquiry (86) screens, AGENCY and BATCH AGENCY refer to the buying agency. The system- generated DOC NO is comprised of GT, plus the selling agency's number, plus the Julian date of generation.
Document Tracking Inquiry (37) (Buying Agency Initial Payment Document)
The Document Tracking Inquiry (37) screen provides online inquiry into a document's status in USAS and the actions associated with that document.
A picture of the Document Tracking Inquiry screen
TEXAS S037 UNIFORM STATEWIDE ACCOUNTING SYSTEM 08/10/95 10:07 AM
LINK TO: DOCUMENT TRACKING INQUIRY PROD
AGY: XXX DOC NO: T5555284 FY: 95 STATUS: Y PCC:
TAPE NO: DOC AMT: 2,743.12 ARCHIVE REF NO:
BATCH - AGY: XXX DATE: 072095 TYPE: 4 NO: 555
RQ ACT: 01 220
REQUIRED REAPPROVAL ACTIONS: NET AMT: 0.00
FNL APRVL: PD TO DT: 2,890.16 NET BAL: 0.00
COMPUTED COUNT: 00001 COMPUTED AMOUNT: 2,743.12 SEC of STATE:
* * * * * * * * * * * * * * * ACTION HISTORY * * * * * * * * * * * * * * *
DATE TIME AGY CODE USER ID DATE TIME AGY CODE USER ID
07/20/95 16:15:15 000 220 XXXXXXX
07/20/95 16:20:44 000 200 XXXXXXX
07/20/95 16:21:14 000 201 XXXXXXX
07/20/95 16:57:07 000 260 SYSTPAYM
Z06 RECORD SUCCESSFULLY RECALLED
PRESS ENTER FUNCTION * NO MORE ACTIONS *
F1-HLP F3-END F4-INT F5-S086 F7-TEXT F8-FWD F9-DOC AP F10-RCL F11-DTLS F12-HDRS
Accounting Event Record Inquiry (84) (Buying Agency Initial Payment Document)
The Accounting Event Record Inquiry (84) screen provides a record inquiry into the Accounting Event Table. This screen recalls the accounting event records that relate to the key entered on the inquiry screen. It displays transaction level information by transaction ID (batch ID plus sequence number). To fully illustrate the accounting impact of the transaction, this inquiry screen displays up to eight Comptroller general ledger accounts. The screen includes both entered and inferred data elements, as well as payment information, if applicable, for all transactions already posted. The primary purpose of this inquiry screen is to view the details of transactions processed in USAS. The transaction ID is the control key and the access path for this inquiry.
A picture of the Accounting Event Record Inquiry screen
TEXAS S084 UNIFORM STATEWIDE ACCOUNTING SYSTEM 08/09/95 10:06 AM
LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD
BATCH: AGENCY XXX DATE 072095 TYPE 4 NO 555 SEQ NO 00001
GL: DR1 5501 CR1 1009 DR2 CR2 DR3 CR3 DR4 CR4
DOC DATE: 072095 EFF DATE: 072095 DUE DATE: SERV DATE: 050195
CUR DOC/SFX: T5555284 002 REF DOC/SFX: T50527BF 001 MOD: AGENCY: XXX
TRANS CODE: 225 INDEX: PCA: XXXXX AY: 95 COMP/AGY OBJ: 7246
AMOUNT: 2743.12 RVS: DISCOUNT: .00 FO: PDT: T
CI: PROP #: 1099: REQ NO:
INV-NO: T50527BF DT: DESC: LEGAL SEVICES
VEND/MC: 3XXXXXXXXXX NAME: XXXXX
CONT NO: CITY: AUSTIN ST: TX ZIP: 78713 0000
PMT-NO: GTXXX201 DT: 072095 AP NO: 13901 FUND: 0001 AGY GL: 5501
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH:
MPCD: AGY CD-1: 2: 3: NACUBO SUBFUND:
DEBT/INVEST ISSUE #: PMT TYPE: INT TM: BK:
DISC-DT: TM: PEN-DT: TM: PEN AMT: .00
LAST PROC - DT: 19950720 TIME: 2034 APPROVAL DT:072095
RECORD RETRIEVED FROM ACTIVE AE
F1-HELP F3-END F4-INTERRUPT F8-FORWARD F9-S085 F10-S086 F11-S037 F12-S064
Vendor Transaction Inquiry (85) (Buying Agency Initial Payment Document)
The Vendor Transaction Inquiry (85) screen provides a multiple record inquiry into the Accounting Event Table, using an alternate index on the vendor number, vendor mail code, agency, document type (the first digit of the current document number), and transaction effective date. This screen displays important elements for up to seven transactions per vendor that meet the given selection criteria: vendor number/mail code, agency, document type, and effective starting date. Its primary use is to respond to vendor questions regarding the status of payments.
A picture of the Vendor Transaction Inquiry screen
TEXAS S085 UNIFORM STATEWIDE ACCOUNTING SYSTEM 08/10/95 10:05 AM
LINK TO: VENDOR TRANSACTION INQUIRY PROD
VEND NO/MC: 3XXXXXXXXXX 000 AGY: XXX DOC TYPE: T STARTING EFF DATE: 081095
VEND NAME: XXXXX
CUR DOC/SFX INVOICE # DUDT TC PDT PMT- # DATE D APDT TRANS AMT R
REF DOC/SFX INDEX PCA AY COBJ AOBJ
T5555284 002 T50527BF 225T GTXXX2010720 R 0720 2743.12
T50527BF 001 XXXXX 95 7246
Document Transaction Inquiry (86) (Buying Agency Initial Payment Document)
The Document Transaction Inquiry (86) screen provides multiple transaction inquiry by document into the Accounting Event Table, showing transaction ID, transaction code, document date, and payment number. The screen displays up to seven transactions that meet the given selection criteria: agency and document number/suffix.
A picture of the Document Transaction Inquiry screen
TEXAS S086 UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/05/95 10:13 AM
LINK TO: DOCUMENT TRANSACTION INQUIRY PROD
AGENCY: DOCUMENT NO/SUFFIX: T5555284
S -------TRANS ID--------- TC DUE DATE PAYMENT # REF DOC/SFX TRANS AMOUNT R
EFF DT APPN M INDEX PCA AY COBJ AOBJ VENDOR NO/MC FUND CUR DOC/SFX
XXX 07/20/95 4 555 00001 225 GTXXX201 T50527BF 001 2743.12
XXXXX 95 7246 3XXXXXXXXXX 000 0001
Note: If users leave the suffix field blank, the system retrieves all transactions in the document.
Buying Agency Inquiry into the Generated Transfer Document
The buying agency can also view the generated transfer out using the following screens:
- Document Tracking Inquiry (37) screen
- Document Transaction Inquiry (86) screen
Note: AGENCY refers to the buying agency. BATCH AGENCY refers to the neutral Batch Agency 005.
Document Transaction Inquiry (86) (Buying Agency Generated Transfer Document)
The Document Transaction Inquiry (86) screen, which is Agency- or Centrally-used for inquiry purposes, provides multiple transaction inquiry by document into the Accounting Event Table, showing batch ID, transaction code, document date, and payment number. The screen displays up to seven transactions that meet the given selection criteria: agency and document number/suffix.
A picture of the Document Transaction Inquiry screen
TEXAS S086 UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/05/95 10:13 AM
LINK TO: DOCUMENT TRANSACTION INQUIRY PROD
AGENCY: XXX DOCUMENT NO/SUFFIX: GTXXX201
S -------TRANS ID--------- TC DUE DATE PAYMENT # REF DOC/SFX TRANS AMOUNT R
EFF DT APPN M INDEX PCA AY COBJ AOBJ VENDOR NO/MC FUND CUR DOC/SFX
005 07/20/95 W 249 00002 960 GTXXX201 T5555284 655 2743.12
60010 95 7256 0001
Note: If users leave the suffix field blank, the system retrieves all transactions in the system-generated document.
Buying agencies may also use the Vendor Transaction Inquiry (85) and the Document Tracking Inquiry (37) screens.
Selling Agency Inquiry into the Generated Transfer Document
The selling agency can view the system-generated transactions using the following screens:
Note: On the inquiry screens, AGENCY refers to the selling agency. BATCH AGENCY refers to the neutral Batch Agency 005. DOC NO refers to the system-generated document number.
Document Transaction Inquiry (86)
The Document Transaction Inquiry (86) screen, which is Agency- or Centrally-used for inquiry purposes, provides multiple transaction inquiry by document into the Accounting Event Table, showing batch ID, transaction code, document date and payment number. The screen displays up to seven transactions that meet the given selection criteria: agency and document number/suffix.
A picture of the Document Transaction Inquiry screen
TEXAS S086 UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/05/95 10:13 AM
LINK TO: DOCUMENT TRANSACTION INQUIRY PROD
AGENCY: 005 DOCUMENT NO/SUFFIX: GTXXX201
S -------TRANS ID--------- TC DUE DATE PAYMENT # REF DOC/SFX TRANS AMOUNT R
EFF DT APPN M INDEX PCA AY COBJ AOBJ VENDOR NO/MC FUND CUR DOC/SFX
005 07/20/95 W 249 00001 970 T5555284 655 2743.12
9/07/95 13001 XXXXX 95 3765 0001
Note: If users leave the suffix field blank, the system retrieves all transactions in the system-generated document.
Note: Inquiring on the 86 Document Transaction Inquiry screen using the generated document number (GT XXX) allows the selling agency to view all ITV receipts for a single day.
Other participating agencies may use any of the following:
Document Tracking Inquiry (37)
The Document Tracking Inquiry (37) screen, which is Centrally-defined and Agency-used, provides online inquiry into a document’s status in USAS and the actions associated with that document.
A picture of the Document Tracking Inquiry screen
TEXAS S037 UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/05/95 10:26 AM
LINK TO: DOCUMENT TRACKING INQUIRY PROD
AGY: XXX DOC NO: GTXXX201 FY: 95 STATUS: Y PCC:
TAPE NO: DOC AMT: 5,486.24 ARCHIVE REF NO:
BATCH - AGY: 005 DATE: 072095 TYPE: N NO: 249
RQ ACT:
REQUIRED REAPPROVAL ACTIONS: NET AMT:
FNL APRVL: NET CASH: PD TO DT:
COMPUTED COUNT: 00002 COMPUTED AMOUNT: 2890.16 SEC of STATE:
* * * * * * * * * * * * * * * ACTION HISTORY * * * * * * * * * * * * * *
*
DATE TIME AGY CODE USER ID DATE TIME AGY CODE USER ID
07/20/95 23:22: 0 000 200 SYSTPAYM
07/20/95 23:55:39 000 164 NNNSYSTM
07/20/95 23:55:39 000 164 NNNSYSTM
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION * NO MORE ACTIONS *
F1-HLP F3-END F4-INT F5-S086 F7-TEXT F8-FWD F9-DOC AP F10-RCL F11-DTLS F12-HDRS
Both the buying and selling agencies may request the DAFR8200 Daily Transaction Register and DAFR8240 Monthly Transaction Register to view the interagency payment. Each agency sees only its own transaction on these reports.
Note: For DAFR8200 and DAFR8240:
Register 2 Pre-Enc/Enc/Expend shows the ITV payment for the buying agency.
Register 3 Revenue/Receipts shows the receipt of ITV payment for the selling agency.