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SPA Process User’s Guide – Chapter 5 – Updating Property and Funds

Updating (Changing) the Property Number

The Change Property Number (PANCHG) screen allows agencies to change the property number of an active record. The SPA system will not allow a property number to be changed to one that currently exists.

If an agency puts in a new bar code system, it enables the agency to change all its property numbers in batch. It also allows an agency to correct a numbering system that was unintentionally entered into SPA.

Procedure

  1. Access the Change Property Number (PANCHG) screen on the Main Menu.
  2. Enter the current property number in the CURRENT PROPERTY NO. field.
  3. Press Tab once.
  4. Enter the new property number in the NEW PROPERTY NO. field.
  5. Press Enter. The message Property Number Change(s) Occurred appears.

    Note: Property number changes occur on the property number level. If any component of a property number has been disposed of, the system does not allow a property number change. When a property number is in a pending disposal method of 02, 05, 6b, 7a, 7b or 19, it cannot be changed. This ensures the audit trail for a property number is preserved.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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