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SPA Process User’s Guide –
Chapter 5 – Updating Property and Funds

Updating Property

The Update Property (PAPUPD) screen allows agencies to update property information on active property.

Fields that can be updated include:

  • Rec Date
  • In-Service Date
  • Desc
  • Class Code
  • Quantity
  • Voucher Number
  • Vouch Date
  • Req No
  • P.O. No
  • Model yr
  • Appr Md
  • Condition
  • Manuf
  • Serial Nd
  • Comment
  • Software
  • Impairment Indicator, Impairment Amount and Impairment Date
  • County
  • Commodity
  • Loc 1, 2, 3
  • Resp First, Mid, Last

Note: The SPA system will not allow:

  • A class code update on a prior fiscal year property if the new class code value is not in the same AFR category as the old class code value.
  • An update to the useful life when a class code change on a prior fiscal year property is entered using a new class code value that is in the same AFR category as the old class code value.

Procedure

  1. Access the Update Surplus Property (PAPUPD) screen on the Main Menu.
  2. Enter the property number in the PROPERTY field.
  3. Enter the component number in the COMPONENT field.
  4. Press Enter.
  5. Make any changes required, however before adding IMPAIRMENT information, contact your SPA analyst.
  6. Press Enter. The message Record Updated appears.