Centralized Accounting and Payroll/Personnel System (CAPPS)

What’s New?

Reminder — See Dates for Annual Encumbrance Certification and Automated Lapsing

By Oct. 30 each year, state agencies and institutions of higher education must lapse appropriation balances that exceed the level necessary to satisfy any outstanding binding encumbrances and/or payables. Additionally, all agencies must submit the online Annual Certification by Oct. 30. (Sept. 30 is the recommended due date for simplified reporting agencies to lapse appropriation balances and submit annual certifications.)

Each year on Nov. 1, the Comptroller’s office is statutorily required to lapse all unencumbered nonconstruction appropriation balances for all prior appropriation years. To facilitate this, an automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle.

See Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019)  for details.

Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements

The transaction entry screens in USAS and CAPPS allow state agencies and institutions of higher education to enter payment-related information in the invoice number and description fields.

Under no circumstances should agencies and institutions enter confidential or sensitive information such as complete or partial Social Security numbers or information covered by the Protected Health Information Prohibition.

For complete information on complying with field requirements, see USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023)

Resources

Policies and Procedures

Reference

CAPPS Security Role Documentation - Login required

Publications

Reports

Meetings

CAPPS Portal (Central)

Centralized Accounting and Payroll/Personnel System

CAPPS Enterprise Portal Login

Contacts and Help

CAPPS Contacts and Help

General System Availability

CAPPS is available 24/7 with the following exceptions:

Daily:

Thursday:

Sunday:

Third Weekend of the Month:

Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process.

Calendars

CAPPS 30-Day Calendar

No Events Scheduled

Other Calendars

Training

Visit the ProjectONE website to find out more about CAPPS Training or to access the CAPPS training materials.

Joining CAPPS

To implement CAPPS at your agency, contact Rusty Charlton at russell.charlton@cpa.texas.gov or visit the ProjectONE website.

Project One