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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Offset Process
Journal Voucher

Once the offset report is received by the hold source agency, the agency is responsible for transferring the funds from the warrant hold offset account into the correct appropriation and fund to ensure that the debtor is immediately credited for the offset funds.

The hold source agency must transfer funds from the warrant hold offset account to the correct appropriation and fund within 15 business days from the date the offset deposit is received. Hold source agencies must then update their internal systems to ensure the debtor is immediately credited with the offset funds.

Transfer the funds from the warrant hold offset account with the following coding block on a Journal Voucher (J Document), Batch Type 2:

Agency T-Code/Title Appropriation
Number
COBJ Appropriated
Fund/Agency Fund/PCA
XXX
(Hold Source Agency)
188/Deposits for Suspense or Funds Held for Others 93211 3790 0900/9016/93211
XXX
(Hold Source Agency)
195/Record Deposit of Revenue in Treasury XXXXX XXXX
(Revenue Object Code)
XXXX/XXXX/XXXXX

If the funds are being offset against a debt owed to local funds, the hold source agency must process a voucher to generate a direct deposit payment to itself for deposit to its local account. The agency should use the agency’s payee number that is based on its repeating agency number, using the appropriate direct deposit mail code and Document Type 9, Batch Type 4. The coding block is shown below.

Agency T-Code/Title Appropriation
Number
COBJ Appropriated
Fund/Agency Fund/PCA
Payee Number
XXX
(Hold Source Agency)
222/Vouchers Payable – Refund of Revenue XXXXX XXXX
(Revenue Object Code)
XXXX/XXXX/XXXXX 3XXXXXXXXXN
XXX

Funds must be transferred from the offset account within 15 days of receipt of the offset deposit and report.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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