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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Payee Inquiry Screens
Payee Voucher History (PVOUIN)

The Payee Voucher History (PVOUIN) screen displays voucher information by mail code. The screen is used to review the payment or transaction voucher (document) processed on the TIN, such as the processing date of the voucher and the agency that initiated the voucher. The screen displays up to the most recent 16 vouchers posted per mail code.

PVOUIN automatically calculates the check digit for a TIN.

Note: Not all vouchers (documents) represent a payment was issued to the TIN/mail code. Some vouchers may include expenditure transfers, reimbursements, journal and deposit vouchers.

Access

The PVOUIN screen may be accessed either through the INQMEN menu or Line 1 entry.

Steps:

  1. Follow the instructions for the INQMEN Menu

    –OR–

    Enter PVOUIN (10- or 11-digit TIN) in Line 1 along with the options desired:

    If the TIN is… Then enter… Notes
    EIN-based,
    • 1 + nine-digit EIN or
    • 1 + nine-digit EIN + check digit
    TINS calculates the check digit when a 10-digit TIN is entered.
    Comptroller-assigned, 11-digit TIN that begins with 3  
    A 7 TIN for payees who provide an SSN or ITIN,
    • 11-digit TIN that begins with 7

      OR

    • 2 + nine-digit SSN or ITIN or
    • 2 + nine-digit SSN or ITIN + check digit

    Note: When entering a 2-based TIN that is on file, the inquiry results display the assigned 11-digit 7 TIN.

    Access Method If the inquiry is for… Then enter…
    INQMEN All mail codes of a TIN, Nothing in the optional MAILCODE field
    • TINS displays the lowest number mail code with voucher history for the TIN.
    • PF8=FRWD displays as an option to navigate through PVOUIN for TINs with multiple mail codes.
    A specific mail code The mail code desired in the optional MAILCODE field
    • Only the voucher history for that mail code will display.
    • PF8=FRWD does not display.
    Line 1 All mail codes of a TIN, PVOUIN.(10- or 11-digit TIN) and press Enter
    • TINS displays the lowest number mail code with voucher history for the TIN.
    • PF8=FRWD displays as an option to navigate through PVOUIN for TINs with multiple mail codes.
    A specific mail code, PVOUIN.(10- or 11-digit TIN).(three-digit mail code) and press Enter
    • Only the voucher history for that mail code will display.
    • PF8=FRWD does not display.
  2. Use the direction message keys to navigate through the screen information.

Screen Example

PVOUIN.1XXXXXXXXX6                                                   MM/DD/YY 
                             PAYEE VOUCHER HISTORY                             
                                                                                
 PAYEE NUMBER: 1XXXXXXXXX6      IAT IND:          MAIL CODE:  000              
 TAXPAYER NUMBER: 1XXXXXXXXX6               MAIL CODE COUNT:  4                
                                                                                
 PAYEE NAME:                                                   
                                                                                
 DISTRIBUTION TYPE           HOLD STATUS           STATUS                       
 RETURN TO AGENCY                                  ACTIVE                       
                                                                                
 DOCUMENT  ARCHIVE    AGCY           :  DOCUMENT  ARCHIVE    AGCY               
  NUMBER   REF. #     NO.    DATE    :   NUMBER   REF. #      NO.    DATE       
 ----------------------------------------------------------------------------   
 XXXXXXXX              XXX  MM/DD/YY :                                          
 XXXXXXXX              XXX  MM/DD/YY :                                          
 XXXXXXXX              XXX  MM/DD/YY :                                          
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
 CONTINUE - PF3=QUIT, PF4=MENU, PF8=FRWD, PF11=BOT  

Screen Field Descriptions

PAYEE NUMBER
Displays the 11-digit TIN.

IAT IND
Displays the International ACH Transaction (IAT) indicator. The Office of Foreign Assets Control (OFAC) requires that all payments transmitted outside the U.S. be identified and monitored. The indicator ensures due diligence with OFAC compliance.

The indicator will be Y (Yes) if the payee indicates 100 percent of state direct deposit payments are destined to be transferred outside the U.S.; otherwise the field will be blank.

MAIL CODE
Displays a three-digit mail code used for voucher processing.

TAXPAYER NUMBER
Displays the 11-digit Comptroller taxpayer number assigned to the payee for state tax reporting. This field is blank if the payee does not have a taxpayer number.

MAIL CODE COUNT
Displays the total number of mail codes for which vouchers were processed for the TIN.

Note: Only 10 mail codes can be retrieved at a time. To view additional mail codes, press Enter after each set of 10 mail codes (screen pages).

PAYEE NAME
Displays the name of the payee for the mail code. If the mail code has maximum security of Level 2 and the securing source is other than the viewing agency’s number, the message Secured Mail Code is displayed instead of the payee name.

DISTRIBUTION TYPE
Displays the type of payment distribution for the specific mail code.

Distribution Type Description
Return to Agency Warrants are returned to the paying agency for distribution
Return – Hold Warrants are held at the Comptroller’s office due to a state debt hold
Direct Deposit Payments are sent via direct deposit
Direct Deposit on Hold Direct deposit instructions are overridden (suspended) due to a state debt hold, and warrants are generated and held at the Comptroller’s office

HOLD STATUS Displays the message On Hold if the TIN is on hold for a state debt. This field is blank if the TIN is not on hold.

STATUS
Displays the status of the mail code.

  • Active: The mail code is active, and the TIN can be used for payment.
  • Inactive: The mail code cannot be used for payment.

INACTIVATION DATE
Displays the date (MM/DD/YY) the mail code was inactivated. The field is suppressed if the status is Active.

PVOUIN.1XXXXXXXXX6                                                    MM/DD/YY 
                      PAYEE VOUCHER HISTORY                                    
                                                                               
PAYEE NUMBER:  1XXXXXXXXX6      IAT IND:          MAIL CODE:  042              
TAXPAYER NUMBER:  1XXXXXXXXX6               MAIL CODE COUNT:  10               
                                                                               
PAYEE NAME:                                                                    
                                                                               
DISTRIBUTION TYPE           HOLD STATUS           STATUS                       
RETURN TO AGENCY                                  INACTIVE     MM/DD/YY        
                                                                               
DOCUMENT  ARCHIVE    AGCY           :  DOCUMENT  ARCHIVE    AGCY               
 NUMBER   REF. #     NO.    DATE    :   NUMBER   REF. #      NO.    DATE       
----------------------------------------------------------------------------   
XXXXXXXX              XXX  MM/DD/YY :                                          
XXXXXXXX              XXX  MM/DD/YY:                                          
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
CONTINUE - PF3=QUIT, PF4=MENU, PF8=FRWD, PF11=BOT                    

DOCUMENT NUMBER
Displays the document number assigned and processed by the initiating agency. This field is blank if a payment applies to multiple documents.

The following criteria apply for transactions processed on a reimbursement document, which requires a pair of T-codes — one T-code to post charges to a TIN/mail code and one T-code for the TIN/mail code receiving the payment (see PYWRNT, PFYWRT and PAYVEN).

  • Reimbursement DOCUMENT NUMBER:
    • Displays only for the TIN/mail code that received the charges
    • Does not display for the TIN/mail code that received the payment
  • Cancellation DOCUMENT NUMBER, prefixed with a C for payments issued on a reimbursement document:
    • Displays only for the TIN/mail code that received the payment
    • Does not display for the TIN/mail code that received the charges

ARCHIVE REF. #
Displays the six-digit Comptroller-assigned archive reference number, when applicable. The field is blank if no archive reference number was assigned.

AGCY NO.
Displays the three-digit number for the agency that processed the document.

DATE
Displays the date the document was processed (MM/DD/YY).

DIRECTION MESSAGE KEYS
Displays page direction and program function keys. See Direction Message Keys for descriptions.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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