Payee Inquiry Screens
Payee Name Search (PAYNAM)
The Payee Name Search (PAYNAM) screen can help verify if a payee or debtor is established in TINS when the user has only the name. The inquiry results, which are displayed in numerical order by
PAYEE NUMBER (also referred to as the TIN), also help the user to determine if multiple mail codes exist for the TIN.
The PAYNAM screen is one of three TINS screens not listed on the TINS – Inquiry Menu (INQMEN). PAYNAM can only be accessed using Line 1 entry.
PAYNAM ORGANIZATION TYPE: EXACTNESS CODE: ZIP CODE: NAME: ADDRESS CODE:
- Choose one of the two methods for a PAYNAM search:
- Enter only the T-code PAYNAM on Line 1 and press Enter or
- Enter all the required field values on Line 1 after PAYNAM and press Enter.
Method Description PAYNAM Follow the screen prompts to enter field values as described in steps 2–7 PAYNAM.2.1.ZIPØØ.NAME BEING SEARCHED.(A or blank space).
Enter all field values described in Steps 2–6 on Line 1:
- Screen T-code (PAYNAM)
- Organization Type of 1 or 2
- Exactness Code 1, 2, 3 or 4
- ZIP Code (five zeros if unknown)
- Address Code:
- Enter A if the address is requested
- Leave a blank space if the address is not needed.
A period separates each field, ending with a period.
- ORGANIZATION TYPE: After PAYNAM is entered on Line 1, enter the appropriate value when prompted.
If the name search is for… Then enter… An individual or a sole owner, 1 A business, a partner or other entity, 2
- EXACTNESS CODE: Enter the appropriate value.
If the name search is for… Then enter… The most exact name match, 1 A near name match, 2 A less exact name match, 3 A sounds-like name match, 4
- ZIP CODE: Enter the payee’s five-digit ZIP code. If unknown, enter five zeros.
- NAME: Enter up to 50 characters.
- ADDRESS CODE: Enter A if the address is requested, or leave blank if the address is not needed.
- Press Enter.
Note: If the name is not found, TINS displays the message No Match on Name Entered. To broaden the search, consider changing the
EXACTNESS CODE to a higher (less exact) value than the value entered.
PAYNAM.1.2.00000.FIRST LAST.A. STAT TYPE PAYEE NUMBER ENTITY NAME --------------------------------------------------------------------------- A OWNR 1XXXXXXXXX8 FIRST B LAST SSN: XXXXX1234 A PTNR 1XXXXXXXXX4 FIRST A LAST SSN: XXXXX2333 A MC-S 7XXXXXXXXX5 FIRST MIDDLE LAST BUSINESS NAME DELIVERY ADDRESS CITY, STATE ZIP ZIPCODE: XXXXX MAIL CODE: XXX TAXPAYER NUMBER: 3XXXXXXXXX1 A MC-I 7XXXXXXXXX3 FIRST LAST DELIVERY ADDRESS CITY, STATE ZIP ZIPCODE: XXXXX MAIL CODE: XXX TAXPAYER NUMBER: 00000000000 HOLD FIRST LAST HOLD NUMBER: 7XXXXXXXXX8 END OF DISPLAY PA1=PRINT, PF2=PAGE BACK, CLEAR=EXIT PAGE 1
Cross Reference Inquiry
When viewing results on PAYNAM, a user may link to a different inquiry screen to view information for a displayed TIN and then return to the original PAYNAM results screen without losing those results.
- Overtype the information on Line 1 by entering X/(Six-letter inquiry T-code).(11-digit TIN)
Note: Any TINS inquiry transaction code may be entered after the slash.
- Press the END key to delete all the data that displays after the 11-digit TIN on Line 1.
X/PYADDR.7XXXXXXXXX3 STAT TYPE PAYEE NUMBER ENTITY NAME ---- ---- ------------ ------------------------------------------- A MC-S 7XXXXXXXXXX FIRST MIDDLE LAST BUSINESS NAME DELIVERY ADDRESS CITY, STATE ZIP ZIPCODE: XXXXX MAIL CODE: 000 TAXPAYER NUMBER:3XXXXXXXXX1
- Press ENTER to display the requested screen.
PYADDR.7XXXXXXXXX3 MM/DD/YY PAYEE NUMBER: 7XXXXXXXXX3 TAXPAYER NUMBER: 3XXXXXXXXX1 OWNERSHIP TYPE: SOLE OWNER IAT IND: ACTIVE MC CNT: 1 1099 MC LOOKUP: PF12 NEXT AVAILABLE MC: 001 MAIL CODE: 000 SIC CODE: 9999 SECURITY TYPE: 0 SECURING SOURCE: STATUS: A TELEPHONE: NAME: FIRST LAST B&B ADDRESS IND: S ADDRESS: DELIVERY ADDRESS CITY: CITY STATE: XX ZIPCODE: 12345-1234 ZONE CODE: XXXX END OF DISPLAY - PF1=HELP, PF3=QUIT, PF4=MENU
- Press PF6 to return to PAYNAM to continue viewing the search results.
Note: If any Line 1 information is changed on the cross reference screen, the PF6 key is disabled, and the user cannot return to the PAYNAM results screen. Press any of the direction message keys on the screen displayed to return to the PAYNAM screen.
Screen Field Descriptions
Displays the status of the mail code for the TIN:
- A (Active) – The mail code can be used for payment.
- I (Inactive) – The mail code cannot be used for payment.
Displays a four-character indicator showing the TINS source where the PAYNAM match was found. The indicators represent TINS databases:
- MC-X – Mail code database
- OWNR – Sole owner information database
- PTNR – Partnership partner’s information database
- HOLD – Hold information data
|MC-X||Mail code database, where X represents one of the following values for Ownership Type.
|OWNR||Sole owner’s information database
Displays when the
|PTNR||Partnerships’ Partner information database
Displays when the
|HOLD||Hold information database
The individual or entity is a state debtor.
Note: If the
Displays the 11-digit TIN. The field may be blank if the search results are for hold records that do not have a payee master record set up in TINS.
Displays the name of the entity and/or individual for the results of the name search.
Displays the mailing address for the payee number and mail code if A is entered in the
ADDRESS CODE field. Displays the message Secured Mail Code if the mail code is set up with a Level 2 security and the user who is inquiring is not with the securing agency.
When A is entered:
|If Organization Type is…||And…||Then…|
|1||The name is matched from the Sole Owner database,||The TYPE column displays OWNR, but an address will be blank as TINS does not maintain sole owner address information|
|2||The name is matched to the Mail Code database,||The TYPE column displays MC-X (where X is the ownership type code), and the address displays for the TIN/Mail Code
If the mail code is secured with Security Type 2, the address displays only to the securing agency
|2||The name is matched from the Partner database,||The TYPE column displays PTNR, but the address will be blank as TINS does not maintain partners’ address information|
|1 or 2||The name is matched from the Hold database,||The TYPE column displays HOLD, but the address for the debtor will be blank, even when the hold record includes an address|
Displays the five-digit ZIP code if the payee’s name is matched to the Mail Code database.
Displays a three-digit mail code if the payee’s name is matched to the Mail Code database.
Displays the 11-digit taxpayer number assigned by the Comptroller for state tax reporting. The number may be based on the taxpayer’s EIN, or it may be a system-assigned number prefixed with a ‘3’ as asigned by the Tax Division. TINS displays 11 zeros if the payee does not have a Comptroller-assigned taxpayer number.
SSN/EIN/ITIN, HOLD NUMBER or OTHER
This field is applicable only if the information is retrieved from the Sole Owner, Partner or Hold databases. The dynamic field label is referred to as a “Smart Label” based on the number displayed.
|If the number is…||The Smart Label displays…|
|An SSN,||SSN followed by the masked nine-digit SSN (xxxxx1234)|
|An EIN,||EIN followed by the 11-digit TIN|
|An ITIN,||ITIN followed by the masked nine-digit ITIN (xxxxx1234)|
|Comptroller-assigned,||OTHER followed by the 11-digit TIN|
DIRECTION MESSAGE KEYS
Displays page direction and program function keys. See Direction Message Keys for descriptions.
Displays the page number in the lower right corner for the results page being displayed, even when the inquiry results in only one page of information.