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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Payee Inquiry Screens
Payee Name Search (PAYNAM)

The Payee Name Search (PAYNAM) screen can help verify if a payee or debtor is established in TINS when the user has only the name. The inquiry results, which are displayed in numerical order by PAYEE NUMBER (also referred to as the TIN), also help the user to determine if multiple mail codes exist for the TIN.

Access

The PAYNAM screen is one of three TINS screens not listed on the TINS – Inquiry Menu (INQMEN). PAYNAM can only be accessed using Line 1 entry.

Screen Example

 PAYNAM        ORGANIZATION TYPE:      EXACTNESS CODE:      ZIP CODE:           
               NAME:                                                            
               ADDRESS CODE:                                                    
                                       

Steps:

  1. Choose one of the two methods for a PAYNAM search:
    • Enter only the T-code PAYNAM on Line 1 and press Enter or
    • Enter all the required field values on Line 1 after PAYNAM and press Enter.
    Method Description
    PAYNAM Follow the screen prompts to enter field values as described in steps 2–7
    PAYNAM.2.1.ZIPØØ.NAME BEING SEARCHED.(A or blank space).

    Enter all field values described in Steps 2–6 on Line 1:

    • Screen T-code (PAYNAM)
    • Organization Type of 1 or 2
    • Exactness Code 1, 2, 3 or 4
    • ZIP Code (five zeros if unknown)
    • Name
    • Address Code:
      • Enter A if the address is requested
      • Leave a blank space if the address is not needed.

    A period separates each field, ending with a period.

    Press Enter.

  2. ORGANIZATION TYPE: After PAYNAM is entered on Line 1, enter the appropriate value when prompted.
    If the name search is for… Then enter…
    An individual or a sole owner, 1
    A business, a partner or other entity, 2
  3. EXACTNESS CODE: Enter the appropriate value.
    If the name search is for… Then enter…
    The most exact name match, 1
    A near name match, 2
    A less exact name match, 3
    A sounds-like name match, 4
  4. ZIP CODE: Enter the payee’s five-digit ZIP code. If unknown, enter five zeros.
  5. NAME: Enter up to 50 characters.
  6. ADDRESS CODE: Enter A if the address is requested, or leave blank if the address is not needed.
  7. Press Enter.

Note: If the name is not found, TINS displays the message No Match on Name Entered. To broaden the search, consider changing the EXACTNESS CODE to a higher (less exact) value than the value entered.

Results Example

PAYNAM.1.2.00000.FIRST LAST.A. 

STAT TYPE   PAYEE NUMBER  ENTITY NAME
---------------------------------------------------------------------------
 A   OWNR   1XXXXXXXXX8   FIRST B LAST
                                  SSN: XXXXX1234         
 A   PTNR   1XXXXXXXXX4   FIRST A LAST
                                  SSN: XXXXX2333
 A   MC-S   7XXXXXXXXX5   FIRST MIDDLE LAST 
                          BUSINESS NAME
                          DELIVERY ADDRESS
                          CITY, STATE  ZIP
            ZIPCODE: XXXXX   MAIL CODE: XXX    TAXPAYER NUMBER: 3XXXXXXXXX1
 A   MC-I   7XXXXXXXXX3   FIRST LAST
                          DELIVERY ADDRESS
                          CITY, STATE  ZIP
            ZIPCODE: XXXXX   MAIL CODE: XXX    TAXPAYER NUMBER: 00000000000
     HOLD                 FIRST LAST 
                          HOLD NUMBER: 7XXXXXXXXX8 


END OF DISPLAY                                                        
PA1=PRINT, PF2=PAGE BACK, CLEAR=EXIT                              PAGE    1

Cross Reference Inquiry

When viewing results on PAYNAM, a user may link to a different inquiry screen to view information for a displayed TIN and then return to the original PAYNAM results screen without losing those results.

Steps:

  1. Overtype the information on Line 1 by entering X/(Six-letter inquiry T-code).(11-digit TIN) Example: X/PYADDR.7XXXXXXXXX3.

    Note: Any TINS inquiry transaction code may be entered after the slash.

  2. Press the END key to delete all the data that displays after the 11-digit TIN on Line 1.
           X/PYADDR.7XXXXXXXXX3                                                
                                                                            
     STAT TYPE  PAYEE NUMBER    ENTITY NAME 
     ---- ----  ------------    ------------------------------------------- 
      A   MC-S  7XXXXXXXXXX     FIRST MIDDLE LAST
                                BUSINESS NAME
                                DELIVERY ADDRESS
                                CITY, STATE  ZIP
    ZIPCODE: XXXXX              MAIL CODE: 000     TAXPAYER NUMBER:3XXXXXXXXX1
    
        
  3. Press ENTER to display the requested screen.
      PYADDR.7XXXXXXXXX3                                                   MM/DD/YY
          PAYEE NUMBER: 7XXXXXXXXX3               TAXPAYER NUMBER: 3XXXXXXXXX1     
        OWNERSHIP TYPE: SOLE OWNER                IAT IND:                         
      ACTIVE            MC CNT: 1    1099 MC LOOKUP: PF12  NEXT AVAILABLE MC: 001  
                                                                                   
      MAIL CODE: 000  SIC CODE: 9999  SECURITY TYPE: 0  SECURING SOURCE:           
       STATUS: A                                        TELEPHONE:                 
         NAME: FIRST LAST B&B                                    ADDRESS IND: S   
      ADDRESS: DELIVERY ADDRESS                                                     
         CITY: CITY                 STATE: XX  ZIPCODE: 12345-1234  ZONE CODE: XXXX
                                                                                   
                                                                                   
                                                                                   
                                                                                   
                                                                                   
                                                                                   
                                                                                   
                                                                                   
                                                                                   
                                                                                   
     END OF DISPLAY - PF1=HELP, PF3=QUIT, PF4=MENU     
     
  4. Press PF6 to return to PAYNAM to continue viewing the search results.

    Note: If any Line 1 information is changed on the cross reference screen, the PF6 key is disabled, and the user cannot return to the PAYNAM results screen. Press any of the direction message keys on the screen displayed to return to the PAYNAM screen.

Screen Field Descriptions

STAT

Displays the status of the mail code for the TIN:

  • A (Active) – The mail code can be used for payment.
  • I (Inactive) – The mail code cannot be used for payment.

Type

Displays a four-character indicator showing the TINS source where the PAYNAM match was found. The indicators represent TINS databases:

  • MC-X – Mail code database
  • OWNR – Sole owner information database
  • PTNR – Partnership partner’s information database
  • HOLD – Hold information data
Type Description
MC-X Mail code database, where X represents one of the following values for Ownership Type.
Value Ownership Code Ownership Type
MC-A A Professional Association
MC-C C Professional Corporation
MC-E E State Employee
MC-F F Financial Institution
MC-G G Governmental Entity
MC-I I Individual Recipient
MC-L L Texas Limited Partnership
MC-N N Other
MC-O O Out-of-State Corporation
MC-P P Partnership
MC-R R Foreign Entity (out of USA)
MC-S S Sole Owner
MC-T T Texas Corporation
MC-U U State Agency University
OWNR Sole owner’s information database

Displays when the ORGANIZATION TYPE value is 1 for individual
PTNR Partnerships’ Partner information database

Displays when the ORGANIZATION TYPE value is 2 for business or other entity, even if the search is for a partner who is an individual
HOLD Hold information database

The individual or entity is a state debtor.

Note: If the PAYEE NUMBER field is blank on PAYNAM, the individual or entity is in TINS with only a hold record and must be set up as a payee if payments are to be issued.

PAYEE NUMBER
Displays the 11-digit TIN. The field may be blank if the search results are for hold records that do not have a payee master record set up in TINS.

ENTITY NAME
Displays the name of the entity and/or individual for the results of the name search.

ADDRESS
Displays the mailing address for the payee number and mail code if A is entered in the ADDRESS CODE field. Displays the message Secured Mail Code if the mail code is set up with a Level 2 security and the user who is inquiring is not with the securing agency.

When A is entered:

If Organization Type is… And… Then…
1 The name is matched from the Sole Owner database, The TYPE column displays OWNR, but an address will be blank as TINS does not maintain sole owner address information
2 The name is matched to the Mail Code database, The TYPE column displays MC-X (where X is the ownership type code), and the address displays for the TIN/Mail Code

If the mail code is secured with Security Type 2, the address displays only to the securing agency
2 The name is matched from the Partner database, The TYPE column displays PTNR, but the address will be blank as TINS does not maintain partners’ address information
1 or 2 The name is matched from the Hold database, The TYPE column displays HOLD, but the address for the debtor will be blank, even when the hold record includes an address

ZIP CODE
Displays the five-digit ZIP code if the payee’s name is matched to the Mail Code database.

MAIL CODE
Displays a three-digit mail code if the payee’s name is matched to the Mail Code database.

TAXPAYER NUMBER
Displays the 11-digit taxpayer number assigned by the Comptroller for state tax reporting. The number may be based on the taxpayer’s EIN, or it may be a system-assigned number prefixed with a ‘3’ as asigned by the Tax Division. TINS displays 11 zeros if the payee does not have a Comptroller-assigned taxpayer number.

SSN/EIN/ITIN, HOLD NUMBER or OTHER
This field is applicable only if the information is retrieved from the Sole Owner, Partner or Hold databases. The dynamic field label is referred to as a “Smart Label” based on the number displayed.

If the number is… The Smart Label displays…
An SSN, SSN followed by the masked nine-digit SSN (xxxxx1234)
An EIN, EIN followed by the 11-digit TIN
An ITIN, ITIN followed by the masked nine-digit ITIN (xxxxx1234)
Comptroller-assigned, OTHER followed by the 11-digit TIN

DIRECTION MESSAGE KEYS
Displays page direction and program function keys. See Direction Message Keys for descriptions.

PAGE NUMBER
Displays the page number in the lower right corner for the results page being displayed, even when the inquiry results in only one page of information.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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