Forms – Payee Setup & Maintenance
Checklist for Payee Changes
As with setting up a new payee in TINS, doing research is an important step before making changes to a TIN or mail code.
| Questions | Research |
|---|---|
| Do you have the correct payee number and mail code? | Review the Payee Mail Code Information (PYADDR) screen to ensure you have selected the correct payee number and mail code |
| Is the mail code or TIN active or inactive? | See ACR 60094 to determine if you can reactivate an inactive mail code. |
| Do you have the system-assigned 7 number if needed? |
You may inquire on PYADDR using either the 2 (SSN- or ITIN-based number) or 7 number. The Payee Number Matrix defines when the 7 TIN is required for updates. |
| Could the change you make affect payments other agencies make to the same payee? |
Review the Payee Voucher History (PVOUIN) screen to see if other agencies make payments to the same payee. Contact any other paying agency using the Paying Agency Contact List to make them aware of the payee’s requested change(s). You may also review the Payee Maintenance History (PMTHIS) screen to see all recently-made changes by your agency or other agencies. |
| Is it a secured mail code? | Contact the securing source agency using the Paying Agency Contact List to request changes to a secured mail code, or refer the payee’s PCR to that agency. |