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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Online Data Entry Screens
Payee Number Matrix

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Defines when to use the appropriate TIN prefix (1, 2, 3 or 7) by process or function for online and batch transactions
Process or Function TINS
Screen
Online Entry Batch
2 TIN 7 TIN 1 or 3 TIN 2 TIN 7 TIN 1 or 3 TIN
Legend
  • N = Not Allowed
  • Y = Allowed
  • Req = Required
  • N/A = Not Applicable
Definitions
  • TIN: Texas Identification Number
  • EIN: Employer Identification Number
  • SSN: Social Security number
  • ITIN: Individual Taxpayer Identification Number
  • 1 TIN: Based on EIN
  • 2 TIN: Based on SSN or ITIN
  • 3 TIN: Comptroller-assigned TIN
  • 7 TIN: Comptroller-assigned random-based number
Payee/Mail Code Setup
Initial Payee Setup
  • Payee Master Setup
  • Mail Code Setup

PMSTUP
PMCTUP
Req N Req Req N Req
New Mail Code Setups
(Payee already on file)
PMCTUP N Req Req Y Y Req
Payee/Mail Code Changes
Payee Master Changes PCHGMS N Req Req N Req Req
Mail Code Changes PCHGMC N Req Req N Req Req
Direct Deposit
Setups PDDSUP N Req Req Y Y Req
Changes PDDCHG N Req Req N Req Req
Cancellations PDDCAN N Req Req N Req Req
Holds
Setups PHDSUP Req N Req Req N Req
Changes PHDCHG Y Y Req Y Y Req
Releases PHDREL Y Y Req Y Y Req
Bankruptcy
Setups BKRUPD N Req Req N/A N/A N/A
Changes BKRUPD N Req Req N/A N/A N/A
Deletes BKRUPD N Req Req N/A N/A N/A
Inquiry
All Screens See
T-Codes
Y Y Y N/A N/A N/A
USAS Transactions
Within Four-Day Grace Period* N/A Y Y Req Y Y Req
Past Four-Day Grace Period* N/A N Req Req N Req Req

*Note: During the four-day grace period, a user may process a payment by entering a 2 followed by the payee’s SSN or ITIN in the vendor number field. USAS automatically converts the submitted number to the randomly assigned payee number that begins with 7. After the four-day grace period, USAS returns an error message and requires the user to enter the payee number that begins with 7.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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