Payee Inquiry Screens
Payee Voucher History (PVOUIN)
The PVOUIN screen displays voucher information by mail code. The screen is used to review the payment or transaction voucher (document) processed on the TIN, such as the processing date of the voucher and the agency that initiated the voucher. The screen displays up to the most recent 16 vouchers posted per mail code.
PVOUIN automatically calculates the check digit for a TIN.
Note: Not all vouchers (documents) represent a payment was issued to the TIN/mail code. Some vouchers may include expenditure transfers, reimbursements, journal and deposit vouchers.
Access
Access PVOUIN through the TINS Inquiry Menu (INQMEN) screen or Line 1 Entry.
Steps:
- Follow the instructions for the INQMEN Menu
–OR–
Enter PVOUIN (10- or 11-digit TIN) in Line 1 along with the options desired:
If the TIN is… Then enter… Notes EIN-based - 1 + nine-digit EIN
– or –
- 1 + nine-digit EIN + check digit
TINS calculates the check digit when a 10-digit TIN is entered. Comptroller-assigned 11-digit TIN that begins with 3 A 7 TIN for payees who provide an SSN or ITIN - 11-digit TIN that begins with 7
– or –
- 2 + nine-digit SSN or ITIN
– or –
- 2 + nine-digit SSN or ITIN + check digit
When entering a 2-based TIN that is on file, the inquiry results display the assigned 11-digit 7 TIN.Access Method If the inquiry is for… Then enter… INQMEN All mail codes of a TIN, Nothing in the optional MAILCODEfield- TINS displays the lowest number mail code with voucher history for the TIN.
- PF8=FRWD displays as an option to navigate through PVOUIN for TINs with multiple mail codes.
A specific mail code The mail code desired in the optional MAILCODEfield- Only the voucher history for that mail code will display.
- PF8=FRWD does not display.
Line 1 All mail codes of a TIN, PVOUIN.(10- or 11-digit TIN) and press Enter - TINS displays the lowest number mail code with voucher history for the TIN.
- PF8=FRWD displays as an option to navigate through PVOUIN for TINs with multiple mail codes.
A specific mail code, PVOUIN.(10- or 11-digit TIN).(three-digit mail code) and press Enter - Only the voucher history for that mail code will display.
- PF8=FRWD does not display.
- 1 + nine-digit EIN
- Use the Direction Message Keys to navigate through the screen information.
Screen Example
PVOUIN.1XXXXXXXXX6 MM/DD/YY
PAYEE VOUCHER HISTORY
PAYEE NUMBER: 1XXXXXXXXX6 IAT IND: MAIL CODE: 000
TAXPAYER NUMBER: 1XXXXXXXXX6 MAIL CODE COUNT: 4
PAYEE NAME:
DISTRIBUTION TYPE HOLD STATUS STATUS
RETURN TO AGENCY ACTIVE
DOCUMENT ARCHIVE AGCY : DOCUMENT ARCHIVE AGCY
NUMBER REF. # NO. DATE : NUMBER REF. # NO. DATE
----------------------------------------------------------------------------
XXXXXXXX XXX MM/DD/YY :
XXXXXXXX XXX MM/DD/YY :
XXXXXXXX XXX MM/DD/YY :
CONTINUE - PF3=QUIT, PF4=INQMEN, PF8=FRWD, PF11=BOT
Screen Field Descriptions
PAYEE NUMBER
Displays the 11-digit TIN.
IAT IND
Displays the International ACH Transaction (IAT) indicator. The Office of Foreign Assets Control (OFAC) requires that all payments transmitted outside the U.S. be identified and monitored. The indicator ensures due diligence with OFAC compliance.
The indicator will be Y (Yes) if the payee indicates 100 percent of state direct deposit payments are destined to be transferred outside the U.S.; otherwise the field will be blank.
MAIL CODE
Displays a three-digit mail code used for voucher processing.
TAXPAYER NUMBER
Displays the 11-digit Comptroller taxpayer number assigned to the payee for reporting of state taxes. This field is blank if the payee does not have a taxpayer number.
The use of the Taxpayer Number is restricted to the Comptroller’s office. See ‘System-generated Random Number’ under Comptroller-assigned Payee Numbers.
MAIL CODE COUNT
Displays the total number of mail codes for which vouchers were processed for the TIN.
Note: Only 10 mail codes can be retrieved at a time. To view additional mail codes, press Enter after each set of 10 mail codes (screen pages).
PAYEE NAME
Displays the name of the payee for the mail code. If the mail code has maximum security of Level 2 and the securing source is other than the viewing agency’s number, the message Secured Mail Code is displayed instead of the payee name.
DISTRIBUTION TYPE
Displays the type of payment distribution for the specific mail code.
| Distribution Type | Description |
|---|---|
| Return to Agency | Warrants are returned to the paying agency for distribution |
| Return – Hold | Warrants are held at the Comptroller’s office due to a state debt hold |
| Direct Deposit | Payments are sent via direct deposit |
| Direct Deposit on Hold | Direct deposit instructions are overridden (suspended) due to a state debt hold, and warrants are generated and held at the Comptroller’s office |
HOLD STATUS Displays the message On Hold if the TIN is on hold for a state debt. This field is blank if the TIN is not on hold.
STATUS
Displays the status of the mail code.
- Active: The mail code is active, and the TIN can be used for payment.
- Inactive: The mail code cannot be used for payment.
INACTIVATION DATE
Displays the date (MM/DD/YY) the mail code was inactivated. The field is suppressed if the status is Active.
PVOUIN.1XXXXXXXXX6 MM/DD/YY
PAYEE VOUCHER HISTORY
PAYEE NUMBER: 1XXXXXXXXX6 IAT IND: MAIL CODE: 042
TAXPAYER NUMBER: 1XXXXXXXXX6 MAIL CODE COUNT: 10
PAYEE NAME:
DISTRIBUTION TYPE HOLD STATUS STATUS
RETURN TO AGENCY INACTIVE MM/DD/YY
DOCUMENT ARCHIVE AGCY : DOCUMENT ARCHIVE AGCY
NUMBER REF. # NO. DATE : NUMBER REF. # NO. DATE
----------------------------------------------------------------------------
XXXXXXXX XXX MM/DD/YY :
XXXXXXXX XXX MM/DD/YY:
CONTINUE - PF3=QUIT, PF4=INQMEN, PF8=FRWD, PF11=BOT
DOCUMENT NUMBER
Displays the document number assigned and processed by the initiating agency. This field is blank if a payment applies to multiple documents.
The following criteria apply for transactions processed on a reimbursement document, which requires a pair of T-codes — one T-code to post charges to a TIN/mail code and one T-code for the TIN/mail code receiving the payment.
- Reimbursement DOCUMENT NUMBER:
- Displays only for the TIN/mail code that received the charges
- Does not display for the TIN/mail code that received the payment
- Cancellation DOCUMENT NUMBER, prefixed with a C for payments issued on a reimbursement document:
- Displays only for the TIN/mail code that received the payment
- Does not display for the TIN/mail code that received the charges
ARCHIVE REF. #
This field is no longer applicable and will always display a blank.
AGCY NO.
Displays the three-digit number for the agency that processed the document.
DATE
Displays the date the document was processed (MM/DD/YY).
DIRECTION MESSAGE KEYS
Displays page direction and program function keys.