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Fraud Prevention Recommendations

The Comptroller’s office encourages agencies to review their internal processes and implement changes to reduce security risks:

Recommended Documentation

Before performing payee maintenance, the Comptroller’s office recommends that agencies require documentation to verify the payee’s Social Security number (SSN), Individual Taxpayer Identification Number (ITIN) or Employer Identification Number (EIN), such as:

CAUTION: The Request for Taxpayer Identification Number and Certification Form W-9 can be filled out online by the payee and does not provide verification of the identification number. Payment Services does not recommend accepting Form W-9, nor will Payment Services accept this form as documentation when processing TINS maintenance on behalf of the agency.

Download the Comptroller’s handouts on fraud prevention:

Anti-Fraud Handout Payment Processing Tips Handout Vendor Impersonation Fraud Handout