Prohibition in TINS
Agencies must not enter supplemental confidential data when establishing new or updating existing mail codes in TINS.
Data such as Social Security number, date of birth, driver’s license number, account number, direct deposit account information, medical information or other information as described in Business and Commerce Code, Section 521.002, must not be entered in the TINS payee name and address fields.
This directive also applies to the Uniform Statewide Accounting System (USAS) payment transactions where the payee name and address are processed through USAS without TINS verification using summary payee numbers.
See Texas Government Code, Section 552.352, (the Public Information Act) for the statute on the distribution and misuse of confidential information.
It is the agency’s responsibility to verify that the payee name and address fields do not include any supplemental confidential data as specified above before submitting the payment transaction to the Comptroller’s office. The agency must remove supplemental confidential data from these fields in TINS and USAS before processing the payment.
Note: Under no circumstances should agencies enter confidential information such as complete or partial Social Security or credit card numbers in the payee name and address fields. For more information, see USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023).