Skip to content
Breadcrumbs

TexPayment Resource

Note: To navigate this guide on a mobile device you must use the Table of Contents.

Reversal/Reclamation Reports
SWA6100B: Rejected Reversals/Reclamations, Returned Money Items

Overview

SWA6100B is a series of reports generated for each agency that receives funds due to rejected direct deposit reversal and reclamation requests and returned money items.

Purpose

The SWA6100B series of reports serves as notification to the agencies of their direct deposit reversal and reclamation requests that are rejected, as well as payments that are automatically returned by the payees’ financial institutions. This series of reports includes the following two subreports:

  • SWA6100B-REJ – Rejected Reversal/Reclamation Report provides the payment detail and the reasons the reversal and reclamation requests were rejected.
  • SWA6100B-RM – Returned Money Items Detail Report provides the payment details and reasons the payees’ financial institutions returned the payment. The report provides a breakdown by the following payment categories:
    • Payroll payments.
    • Annuity payments.
    • Travel payments.
    • Vendor payments.

Frequency

The reports are produced daily, on days the agency receives funds for rejected direct deposit reversal and reclamation requests and returned money items.

Sample of SWA6100B-REJ

SWA6100B-REJ                                  TEXAS COMPTROLLER OF PUBLIC ACCOUNTS                               123        PAGE   1
DATE MM/DD/YYYY                            REJECTED REVERSAL/RECLAMATION REPORT PROCESS DATE MM/DD/YYYY
                                        AGENCY: 123 – STATE STORES COMMISSION OF TEXAS
                                                REJECTED REVERSALS/RECLAMATIONS
------------------------------------------------------------------------------------------------------------------------------------
TIN         MC  PAYMENT ISSUE      ORIGINAL                    ISS ROUTING   ACCOUNT           ACCT
 NAME           NUMBER  DATE       DOCUMENT             AMOUNT AGY NUMBER    NUMBER            TYPE RETURN REASON
------------------------------------------------------------------------------------------------------------------------------------
7XXXXXXXX1 001  1234567 MM/DD/YYYY                     $200.00 123 1XXXXXXX9 XXXXXXXX1234      CHK  R01 INSUFFICIENT FUNDS
 PAYEE NAME 1

------------------------------------------------------------------------------------------------------------------------------------
          PAYMENTS TOTAL:                              $200.00
      NUMBER OF PAYMENTS:                                    1
------------------------------------------------------------------------------------------------------------------------------------
      GRAND TOTAL AMOUNT:                              $200.00
       GRAND TOTAL COUNT:                                    1
----------------------------------------------------------------------

Field Descriptions

REPORT NUMBER
Displays the unique report number, SWA6100B-REJ.
AGENCY NUMBER
Displays the three-digit agency number.
PAGE
Displays the sequential number for each page.
RUN DATE
Displays the report process date in the MM/DD/YYYY format.
REPORT TITLE
Displays the name of the report.
AGENCY NUMBER – AGENCY NAME
Displays the three-digit agency number and agency name.
REPORT SUBTITLE
Displays the subtitle name of the report, Rejected Reversals/Reclamations.
TIN/NAME
Displays the 11-digit TIN and the name of the payee.
MC
Displays the three-digit mail code paid.
PAYMENT NUMBER
Displays the original seven-digit direct deposit payment number.
ISSUE DATE
Displays the issue date of the direct deposit payment.
ORIGINAL DOCUMENT
Not applicable.
AMOUNT
Displays the amount of the direct deposit payment.
ISS AGY
Displays the three-digit agency number.
ROUTING NUMBER
Displays the payee’s routing number from the financial institution that returned the payment.
ACCOUNT NUMBER
Displays the payee’s account number when the payment was transmitted.
ACCOUNT TYPE
Displays the account type as either:
  • CHK = Checking.
  • SAV = Savings.
RETURN REASON
Displays the return reason code and description.
REPORT SUMMARY
Displays the following summary information:
  • Payment total amount.
  • Number of payments on the report.
  • Grand total amount.
  • Grand total count.

Sample of SWA6100B-RM

SWA6100B-RM                                   TEXAS COMPTROLLER OF PUBLIC ACCOUNTS                               123        PAGE   1
DATE MM/DD/YYYY                            RETURNED MONEY ITEMS DETIAL REPORT - PROCESS DATE 12/09/2022
                                        AGENCY: 123 – STATE STORES COMMISSION OF TEXAS
                                                       VENDOR PAYMENTS
------------------------------------------------------------------------------------------------------------------------------------
USAS BATCH    AGY: 902 DATE: MM/DD/YYYY TYPE: P NBR:                    J DOCUMENT: J1234567   F DOCUMENT: F1234567 BATCH NOT FOUND
------------------------------------------------------------------------------------------------------------------------------------
TIN         MC  PAYMENT ISSUE      ORIGINAL                    ISS ROUTING   ACCOUNT           ACCT
 NAME           NUMBER  DATE       DOCUMENT             AMOUNT AGY NUMBER    NUMBER            TYPE RETURN REASON
------------------------------------------------------------------------------------------------------------------------------------
1XXXXXXXXX6 001 1234567 MM/DD/YYYY 91234567            $200.00 123 1XXXXXX8 XXXXXX1234        CHK  R23 CREDIT REFUSED BY RECEIVER
 VENDOR NAME 1

------------------------------------------------------------------------------------------------------------------------------------
   VENDOR PAYMENTS TOTAL:                              $200.00
      NUMBER OF PAYMENTS:                                    1
------------------------------------------------------------------------------------------------------------------------------------
      GRAND TOTAL AMOUNT:                              $200.00
       GRAND TOTAL COUNT:                                    1
------------------------------------------------------------------------------------------------------------------------------------

Field Descriptions

REPORT NUMBER
Displays the unique report number, SWA6100B.
AGENCY NUMBER
Displays the three-digit agency number.
PAGE
Displays the sequential number for each page.
RUN DATE
Displays the report process date in the MM/DD/YYYY format.
REPORT TITLE
Displays the name of the report.
SUBREPORT TITLE
Displays the payment category type with one of the following:
  • Payroll payments.
  • Annuity payments.
  • Travel payments.
  • Vendor payments.
USAS BATCH ID
Displays the following batch information:
  • Batch agency 902.
  • Batch date in the MM/DD/YYYY format.
  • Batch type P.
  • J document: The system-generated journal voucher.
  • F document: The treasury deposit voucher as the reference document number.
TIN/NAME
Displays the 11-digit TIN and the name of the payee.
MC
Displays the three-digit mail code paid on the returned direct deposit payment.
PAYMENT NUMBER
Displays the original seven-digit direct deposit payment number.
ISSUE DATE
Displays the issue date of the direct deposit payment.
ORIGINAL DOCUMENT
Displays the original payment document number.
AMOUNT
Displays the amount of the direct deposit payment.
ISS AGY
Displays the three-digit agency number.
ROUTING NUMBER
Displays the payee’s routing number from the financial institution that returned the payment.
ACCOUNT NUMBER
Displays the payee’s account number when the payment was transmitted.
ACCOUNT TYPE
Displays the account type as either:
  • CHK = Checking.
  • SAV = Savings.
RETURN REASON
Displays the return reason code and description.
REPORT SUMMARY
Displays the following summary information:
  • Payment total amount.
  • Number of payments.
  • Grand total amount.
  • Grand total count.