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Reversal/Reclamation Reports
SWA6100A: Direct Deposit Funds Received

Overview

SWA6100A is a series of reports generated for each agency that receives funds from direct deposit payments that have been returned. Direct deposit funds are received due to successful reversal and reclamation requests and returned money items.

Purpose

The SWA6100A series of reports serves as notification to the agencies of direct deposit funds received and includes the following three subreports:

  • SWA6100A-RCL – Accepted Reclamations Report. This report lists the funds received from successful reclamation requests for annuity payments.
  • SWA6100A-RVS – Accepted Reversals Report. This report provides a breakdown of funds received from successful reversals for each of the following payment categories:
    • Payroll payments.
    • Annuity payments.
    • Travel payments.
    • Vendor payments.
  • SWA6100A-RM – Returned Money Items Funding Report. This report provides a breakdown of funds received from returned money items for each of the following payment categories:
    • Payroll payments.
    • Annuity payments.
    • Travel payments.
    • Vendor payments.

Frequency

The reports are produced daily, on days the agency receives funds for returned direct deposit payments.

Sample

The following sample applies to all SWA6100A series of reports. With the exception of the report titles, each report displays the same columns.

SWA6100A-RM                                   TEXAS COMPTROLLER OF PUBLIC ACCOUNTS                               123        PAGE   1
DATE MM/DD/YYYY                    RETURNED MONEY ITEMS FUNDING REPORT PROCESS DATE 12/09/2022
                                        AGENCY: 123 - STATE STORES COMMISSION OF TEXAS
                                                       VENDOR PAYMENTS
------------------------------------------------------------------------------------------------------------------------------------
USAS BATCH    AGY: 902 DATE: MM/DD/YYYY TYPE: P NBR:                   J DOCUMENT: J1234567   F DOCUMENT: F1234567 
------------------------------------------------------------------------------------------------------------------------------------
TIN             PAYMENT ISSUE                 PAYMENT BATCH  DOC                      COMP  AGY                TRANSACTION  REV ERR
 NAME       MC  NUMBER  DATE                   AMOUNT SEQ    SEQ  TC  AY PCA   INDEX  OBJ   OBJ   FUND              AMOUNT  IND IND
------------------------------------------------------------------------------------------------------------------------------------
1XXXXXXXXX3 001 1234567 MM/DD/YYYY            $200.00        001  188 XX 12345        3790        0980             $200.00      
 VENDOR NAME 1

------------------------------------------------------------------------------------------------------------------------------------
   VENDOR PAYMENTS TOTAL:                     $200.00
      NUMBER OF PAYMENTS:                           1
  USAS TRANSACTION COUNT:                           1
------------------------------------------------------------------------------------------------------------------------------------
      GRAND TOTAL AMOUNT:                     $200.00
       GRAND TOTAL COUNT:                           1
  GRAND TOTAL USAS COUNT:                           1
------------------------------------------------------------------------------------------------------------------------------------

Field Descriptions

REPORT NUMBER
Displays the unique report number as one of the following:
  • SWA6100A-RCL
  • SWA6100A-RVS
  • SWA6100A-RM
AGENCY NUMBER
Displays the three-digit agency number.
PAGE
Displays the sequential number for each page.
RUN DATE
Displays the report process date in the MM/DD/YYYY format.
REPORT TITLE
Displays the name of the report.
AGENCY NUMBER – AGENCY NAME
Displays the three-digit agency number and agency name.
PAYMENT TYPE
Displays the category of the payment type with one of the following:
  • Payroll payments.
  • Annuity payments.
  • Travel payments.
  • Vendor payments.
BATCH ID
Displays the following batch information:
  • Batch agency 902.
  • Batch date in the MM/DD/YYYY format.
  • Batch type P.
  • J document: The system-generated journal voucher.
  • F document: The treasury deposit voucher as the reference document number.
TIN/NAME
Displays the 11-digit Texas identification number (TIN) and the name of the payee.
MC
Displays the three-digit mail code paid.
PAYMENT NUMBER
Displays the original seven-digit direct deposit payment number.
ISSUE DATE
Displays the issue date of the direct deposit payment.
BATCH SEQ
Displays the batch ID sequence, if available.
DOC SEQ
Displays the document sequence number.
TC
Displays the Uniform Statewide Accounting System (USAS) transaction code.
AY
Displays the appropriation year.
PCA
Displays the program cost account.
INDEX
Displays the index, when available.
COMP OBJ
Displays the comptroller object code.
AGY OBJ
Displays the agency object code, when available.
FUND
Displays the USAS fund number where the agency’s funds were posted.
TRANSACTION AMOUNT
Displays the net amount of the direct deposit payment.
REV IND
Displays an R when available.
ERR IND
Displays a Y only if there was an error with the batch.
REPORT SUMMARY
Displays the following summary information:
  • Payment total amount for each payment category.
  • Number of payments on the report per payment category.
  • USAS transaction count.
  • Grand total amount of funds received for the agency.
  • Grand total count of payments returned for the agency.
  • Grand total USAS count.