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Direct Deposit Reports
TINS 87220: Monthly Direct Deposit Listing – Vendors

Overview

This report is an end-of-month listing of payees (non-employee individuals and businesses) with direct deposit account information for the custodial agency.

The report is sorted by TIN and mail code.

Purpose

The custodial agency should review the report to determine if the agency is still the custodial agency for each payee listed on the report. If the payee is no longer paid by the custodial agency, the agency should inquire on the Payee Voucher History (PVOUIN) screen to determine if other agencies are issuing payments to the payee. Then contact the Comptroller’s office to coordinate a change of custodial agency. If the payee is no longer being paid by any agency, the custodial agency should cancel the payee’s direct deposit information.

Frequency

Monthly

Sample

TINS87220                                 TEXAS IDENTIFICATION NUMBER SYSTEM (TINS)                           XXX        
RUN DATE MM/DD/YY                    MONTHLY DIRECT DEPOSIT LISTING – VENDORS (SIC 9903)                        PAGE:   1
                                      AGENCY NUMBER: XXX    AGENCY NAME: NAME OF AGENCY

                                 HOLD        PAYEE      MAIL                     BANK ACCOUNT    ACCOUNT    FIRST DIRECT
  PAYEE NAME                     STATUS      NUMBER     CODE     BANK NUMBER        NUMBER         TYPE     DEPOSIT DATE

PAYEE NAME A                               1XXXXXXXXX6   011     1234-1234-9     XXXXX6789          22        MM-DD-YY

PAYEE NAME B                               1XXXXXXXXX7   001     1234-5678-1     XXXXXXXXX6789      22        MM-DD-YY

PAYEE NAME C                    ON HOLD    7XXXXXXXXX0   000     1234-0000-1     X2345              32        MM-DD-YY

       TOTAL PAYEES AGENCY XXX:   1,234

Field Descriptions

Report ID
Displays the unique report number, TINS 87220.

AGENCY NUMBER
Displays the three-digit agency number.

RUN DATE
Displays the date (MM/DD/YY) the report was created.

REPORT TITLE
Displays the name of the report.

PAGE
Displays the sequential number for each page.

AGENCY NUMBER
Displays the three-digit number of the custodial agency.

AGENCY NAME
Displays the name of the custodial agency.

PAYEE NAME
Displays the name of the payee.

HOLD STATUS
Displays ON HOLD if the payee is set up with a hold status. This field will be blank if not on hold.

PAYEE NUMBER
Displays the payee’s 11-digit TIN.

MAIL CODE
Displays the payee’s three-digit mail code.

BANK NUMBER
Displays the nine-digit routing number for the payee’s financial institution.

BANK ACCOUNT NUMBER
Displays only the last four digits of the masked employee’s account number. Both the custodial agency and paying agencies should maintain and protect payee account information in their internal records.

ACCOUNT TYPE
Displays 22 (checking) or 32 (savings) for the account type that was submitted.

FIRST DIRECT DEPOSIT DATE
Displays the date (MM-DD-YY) the direct deposit information became or will become active.

TOTAL PAYEES AGENCY
Displays the total number of payee mail codes with direct deposit information for the custodial agency.