Effective April 1, Application Change Request (ACR) 60624 added a field to the Direct Deposits – Reversals and Reclamations (DDEP) (login required) Payment Search screen with the payment’s automated clearing house (ACH) trace number.
Agencies should now obtain ACH trace numbers from DDEP to help payees track their direct deposit payments.
Contact Payment Services for more information.
[posted 05/23/25]
Fiscal 2025 is the first year that state agencies are required to track historical treasures in their certification of physical inventory. See Works of Art and Historical Treasures Definition and Certification of Physical Inventory in the SPA Process User’s Guide for more information.
Contact spa@cpa.texas.gov with questions.
[posted 05/23/25]
The annual USAS profile rollover occurs June 21. The process automatically creates new profiles for fiscal year (FY) and appropriation year (AY) 2026, based on existing FY25 and AY25 profiles.
See USAS Profile Rollover (FPP Q.007) for more information.
[posted 05/23/25]
To prepare for the June 21 rollover to fiscal 2026, the Comptroller’s office will transmit USAS Profile Review and Cleanup Reports to agencies June 2–20.
The reports:
Contact your agency’s financial reporting analyst with report questions. Contact the Comptroller’s Help Desk at (512) 463-4357 if you need retransmission of the reports.
See USAS Profile Review and Cleanup Procedures (FPP A.031) for more information.
[posted 05/23/25]
Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for March through May will be available June 9 on DAFR8190 and DAFR8200.
See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.
[posted 05/23/25]
Public community and junior colleges must provide quarterly data on military hiring and employment by completing the Comptroller’s electronic Military Workforce Reporting for Public Community/Junior Colleges form. The online form (with required veteran complaint reporting included) will be available June 17 and must be submitted by June 26.
See Public Community and Junior Colleges Military Workforce Reporting Criteria in Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information, including form criteria, instructions and quarterly reporting deadlines.
[posted 05/22/25]
June 13 is the maintenance and corrections deadline for the fiscal 2025 third-quarter Military Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 17 and must be submitted by June 26.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
[posted 05/16/25]
Employees can now authorize their membership dues for the Texas Municipal Police Association to be deducted through payroll, effective with wages payable June 2.
See Approved State Employee Organizations for Membership Fee Deduction (login required) or Employee Organization Membership Fees for more information.
[posted 05/16/25]
State agencies and institutions of higher education should follow the Direct Deposit Checklist when setting up, changing or cancelling direct deposit instructions.
If your agency creates its own online direct deposit authorization or custom form, Payment Services must approve your agency’s form before it is implemented. See Approval Required for Alternative Methods.
[posted 05/16/25]
Letter of authorization (LOA) signature lists currently on file for HRIS, SPRS, USPS and CAPPS expire May 31.
By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA signature list form. Beginning June 1, only newly authorized state employees may request data changes.
See Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009) for forms and instructions.
[posted 05/09/25]
For state agencies and institutions of higher education, the monthly and twice-monthly payrolls are due by the seventh workday before payday.
Submitting payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution.
See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2026 payroll due dates and direct deposit schedule.
[posted 05/09/25]
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue.
See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
[posted 05/09/25]
