Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year.
See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions with nothing to report.
[posted 08/21/26]
Expenditure audit reports for the third quarter of fiscal 2026 are available. See the Audit page for all reports, forms, fiscal policies and procedures, and audit contact information.
[posted 08/21/26]
Demonstration videos for CAPPS STARR are now available. Featured topics include analytic reporting and creating a budget document.
[posted 08/21/26]
State agencies and institutions must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s office and the Secretary of State by Sept. 15.
See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.
[posted 08/21/26]
Effective Aug. 17, when vendors establish or update direct deposit instructions, they will receive account validation through one of three methods: an account validation service (AVS), an account confidence score (ACS) or prenotification testing. The TINS PYDIST screen will indicate which verification method authenticates the account information. This update complies with new Nacha fraud-prevention requirements.
See CHG0123940, Payee Maintenance History (PMTHIS) and Prenotification Period, Account Validation Service and Account Confidence Score for more information.
Contact Payment Services with questions.
[posted 08/14/26]
For recurring transaction indexes (RTIs) used during the interagency reconciliation process for the annual financial report (AFR), users should either leave the EFF END DATE field blank or enter a date of Sept. 27 or later in that field on the Recurring Transaction Profile (55) screen.
Interagency transaction vouchers (ITVs) must process successfully during the interagency reconciliation for the annual financial report (AFR). An RTI (receiving) agency that sets an effective end date on the 55 profile will prevent a transaction (paying) agency from processing any ITVs past that end date.
Agencies should leave the effective end dates on RTIs blank unless there is an explicit need to include one.
See RTI Tables for Interfund/Interagency Transactions and the ITV/RTI Process USAS FAQs for more information.
[posted 08/14/26]
Sept. 14 is the maintenance and corrections deadline for the fiscal 2026 fourth-quarter Military Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 25.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
[posted 08/14/26]
To prepare for the transition to CAPPS STARR, agencies should ensure accurate Texas identification numbers are entered in TINS. Payment Services will monitor vendor setups to ensure only accurate information transfers to CAPPS STARR, and will contact agencies with inconsistencies in the system.
If an agency needs to process a number change or merge, it should submit a Payee Change Request form (74-157) with proper documentation. See Recommended Payee Documentation for a list. Note: W9s are not accepted.
Only current versions of Comptroller forms may be submitted to Payment Services. Outdated forms will be rejected.
[posted 08/14/26]
For fiscal 2027, the interest rate the state pays on a late payment to a vendor under the state’s prompt payment law will be 7.75 percent. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July.
See Interest Rate on eXpendit (FPP I.005) for more information.
[posted 08/14/26]
Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.
See Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003) for complete information including instructions and forms.
[posted 08/11/26]
The Comptroller’s office requires all state agencies and institutions of higher education to designate their preferred method of warrant distribution by submitting their Agency Authorization for Warrant Pickup form (74-189). The form is perpetual and must be updated whenever authorized personnel are added or removed, or if the preferred distribution method changes.
See Authorization for Warrant Pickup for the form and submission requirements.
Contact Payment Services with questions.
[posted 08/07/26]
The USAS annual cash-basis close for fiscal 2026 occurs Aug. 31.
The fiscal year-end close process requires shutting down the statewide fiscal systems. See 2026 Master Schedule of Year-End Close Events for more information, including:
[posted 08/07/26]
Institutions of higher education must report certain information about jobs and reappointments at the beginning of each fiscal year. Submit reappointment information via electronic file transfer (EFT) by:
The HRIS September maintenance deadline is Oct. 7. See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) for reappointment details and instructions.
[posted 08/07/26]
Aug. 26 is the third- and fourth-quarter general revenue (GR) reimbursement deadline for statewide allocated costs for agencies listed in Fiscal 2025 Agency Statewide Cost Allocation Plan by Method of Finance.
See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.
[posted 08/07/26]
