The Outstanding Warrants Control Report (DAFR8171) runs on the first Friday of each month. Agencies should monitor their report before warrants become void Aug. 31.
See USAS Annual Close Process (FPP Q.004) for more information, including how to generate agency-customized reports via the Report Request Profile, USAS 91 screen. Also see Void Warrants.
Contact your appropriation control officer with questions.
[posted 07/24/26]
Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations.
Although universities do not report to SPA, they must follow annual financial reporting (AFR) requirements for:
See Transferring Property in the SPA Process User’s Guide for complete instructions.
[posted 07/24/26]
State agencies must annually reconcile SPA ending balances with their annual financial reports (AFRs).
Deadlines for certification in the Capital Asset Note Submission System (CANSS) web application are:
See Instructions for the CANSS Web Application or SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances for more information.
Contact your SPA analyst with questions about SPA or SPA/CANSS variances.
[posted 07/24/26]
Effective July 1 to Dec. 31, 2026, the maximum mileage reimbursement rate for state employee travel in a personal vehicle increased to 76 cents per mile (up from 72.5 cents for Jan. 1 – June 30, 2026). This rate is consistent with the Internal Revenue Service’s standard mileage rate.
See Current Rates or Transportation: Mileage in Personal Vehicle in Textravel for more information.
Note: State agencies may adopt an internal policy with a rate that is lower than the maximum; however, the agency must distribute its policy before its employees begin any travel under the lower rate.
[posted 07/23/26]
Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.
See Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003) for complete information including instructions and forms.
[posted 07/21/26]
State agencies must conduct an annual physical inventory of property by Aug. 31.
Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller's office by Sept. 20.
See Certification of Physical Inventory in the SPA Process User’s Guide for details.
[posted 07/17/26]
State agencies and institutions must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s office and the Secretary of State by Sept. 15.
See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.
[posted 07/17/26]
Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for June through July will be available Aug. 9 on DAFR8190 and DAFR8200.
See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.
[posted 07/17/26]
Earned federal funds that agencies deposit into Appropriation 70000 in amounts above the level identified in the General Appropriations Act (GAA) are appropriated, subject to certain conditions and deadlines.
See Appropriation Authority for Earned Federal Fund Collections Above the Annual Level in Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023)(FPP A.017) for conditions and deadlines.
Contact your agency’s appropriation control officer with questions.
[posted 07/10/26]
Institutions of higher education must report certain information about jobs and reappointments at the beginning of each fiscal year. Submit reappointment information via electronic file transfer (EFT) by:
The HRIS September maintenance deadline is Oct. 7. See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) for reappointment details and instructions.
[posted 07/10/26]
Agencies must enter fiscal 2027 appropriation budgets in USAS and submit all required documentation by July 31.
Budget entry and documentation submission must be complete before appropriation control officers can approve a budget setup.
See Establishing Appropriations by Method of Finance, Rider, Capital Budget and Transfer Schedules (FPP A.020) for more information including schedules, instructions, definitions and samples.
[posted 07/10/26]
General revenue (GR) reimbursement deadlines for statewide allocated costs for agencies listed in Fiscal 2025 Agency Statewide Cost Allocation Plan by Method of Finance are:
See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.
[posted 07/10/26]
