Preliminary copies of the fiscal 2025 Annual Report (Statewide Hiring Practices) will arrive at state agencies and institutions of higher education via electronic file transfer Sept. 18. Agencies and institutions must submit electronic report acknowledgment forms by Sept. 25, and will have until Oct. 3 to review the preliminary report and submit changes.
See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS and SPRS contacts.
[posted 09/12/25]
Senate Bill 370, 89th Legislature, Regular Session, required SPRS system change CHG0116553 (migrated Sept. 1).
All employees (current and former) of the office of the Attorney General are now individuals whose information cannot be released to the public. SPRS was modified to protect the address, phone, Social Security number, family and emergency contact information for these employees.
Similar updates will also be made in all systems, active and decommissioned, that include personnel information.
[posted 09/12/25]
The 2026 General Services Administration (GSA) rates are online now and effective Oct. 1. Fiscal 2026 travel reimbursement rates are available for:
Standard lodging and meal reimbursement rates are unchanged for fiscal 2026. The standard lodging rate for all locations not listed by the GSA remains at $110. The meal reimbursement rate for locations not listed by the GSA remains at $68.
For more information, see Textravel, email expenditure.assistance@cpa.texas.gov or call (512) 475-0966.
[posted 09/12/25]
The new CAPPS STARR page on FMX has frequently asked questions (FAQs), project leadership information and important project dates. This page will be the primary source of information for CAPPS users during the implementation process and will be updated regularly throughout the project.
Email capps.starr@cpa.texas.gov with questions.
[posted 09/12/25]
The following Accounting Policy Statements (APSs) have been updated:
Review each APS to ensure compliance with the most current policies and procedures.
[posted 09/05/25]
Effective Sept. 1, substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009), reflecting legislation passed by the 89th Legislature.
The Manual of Accounts provides current information on state agencies, appropriated funds, accounts and object codes to record accounting transactions.
[posted 09/05/25]
Institutions of higher education can download the HRIS Employees Without Reappointments Report on Sept. 19.
Make all employee information corrections by close of business Sept. 26. HRIS uses this information to generate the Equal Employment Opportunity Report, Annual Report (Statewide Hiring Practices for the Fiscal Year) and Veteran Workforce Summary Report.
See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) or contact your agency’s HRIS representative for more information on the reappointment process.
Note: Only institutions that have active employees without reappointments will receive reports.
[posted 09/05/25]
State agencies can make entries to the Grant Catalog using the State Pass-Through Reporting (SPTR) web application without assistance from the Comptroller's Financial Reporting section. See Instructions for SPTR Web Application for more information.
Certification in the SPTR web application is due Sept. 28. See State Grant Pass-Through Reconciliation – Timeline for more information.
[posted 09/05/25]
Institutions of higher education hold appropriated funds outside the state treasury and must enter fiscal 2025 expenditure activity in USAS by Oct. 31 for reconciliation with the Legislative Budget Board’s Automated Budget and Evaluation System of Texas (ABEST).
See Entering Higher Education Expenditure Activity in USAS for USAS/ABEST Reconciliation (FPP B.011) for more information.
Note: Community/junior colleges are excluded from these requirements.
[posted 09/05/25]
A CAPPS HR/Payroll user group meeting will be held Sept. 23, 9–10:30 a.m.
A CAPPS Financials user group meeting will be held Sept. 25, 9–10:30 a.m.
See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.
[posted 09/05/25]
Sept. 12 is the maintenance and corrections deadline for the fiscal 2025 fourth-quarter Military Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 25.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
[posted 09/05/25]
State agencies and institutions of higher education reporting to SPA must reconcile SPA ending balances with their annual financial reports (AFRs) each year. The deadlines for submitting fiscal balances in SPA and certifying Note 2 in the Capital Asset Note Submission System (CANSS) are:
SPA Balances Entry (via the SPA system)
CANSS Certification (via the web application)
See SPA Fiscal Year-End Close Process (FPP N.008) for more information.
[posted 08/29/25]
Deadlines for the Schedule of Expenditure of Federal Awards (SEFA) pass-through entries:
See the SEFA Timeline for more information; email sefa.texas@cpa.texas.gov for reporting inquiries.
Email requests to set up a new assistance listing number (ALN) and/or non-state entity (NSE) for SEFA reporting to sefa.texas@cpa.texas.gov. Include a copy of the agreement or notice of grant award that lists the federal awarding agency, ALN, AL title and NSE legal name.
[posted 08/29/25]
The annual State Employee Charitable Campaign (SECC) runs Sept. 1–Oct. 31. During the SECC, state employees may choose to deduct contributions to participating charities from their paychecks.
CAPPS Central will be updated for December payrolls to reflect changes to the SECC, including participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using CAPPS Central must update their own payroll/personnel systems.
See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for participating statewide federations, local campaign areas and more information.
[posted 08/29/25]
State agencies must conduct an annual physical inventory of property by Aug. 31.
Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller's office by Sept. 20.
See Certification of Physical Inventory in the SPA Process User’s Guide for details.
[posted 08/29/25]
Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations.
See Transferring Property in the SPA Process User’s Guide for complete instructions.
[posted 08/29/25]
