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Uniform Statewide Accounting System (USAS)

What’s New

Payables and Binding Encumbrances Due [posted 05/29/26]

State agencies and institutions of higher education must report payables and binding encumbrances for third-quarter fiscal 2026 appropriations by June 30.

Quarterly certification must be entered in the online form.

See Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.

USAS Profile Review and Cleanup Reports [posted 05/22/26]

To prepare for the June 20 rollover to fiscal 2027, the Comptroller’s office will transmit USAS profile review and cleanup reports to agencies June 1–19.

The reports:

  • Help agencies review certain USAS profiles and make necessary changes before the June 20 rollover.
  • Allow review of transaction entries, appropriation and USAS balances to prepare for fiscal year-end.
  • Include USAS data through the previous business day.

Contact your agency’s financial reporting analyst with report questions. Contact the Comptroller’s help desk at (512) 463-4357 if you need retransmission of the reports.

See USAS Profile Review and Cleanup Procedures (FPP A.031) for more information.

Resources

Policies and Procedures

Reference

Forms

Web Applications and Calculators

Meetings

System Change Tracker

ACR 60518

Protects the AMOUNT and DOC AMT fields on the Recurring Transaction Profile (55) screen [05/30/2025]

IR 22397

Removes the two-day turnaround time for receiving three USAS requestable reports [08/11/2023]

ACR 60487

Mask Account Numbers on Direct Deposit Reports [09/16/2022]
USAS System Change Tracker Archive

General System Availability

  • Sunday: noon – 7 p.m.
  • Monday – Friday: 7 a.m. – 7 p.m.
  • Saturday: 7 a.m. – 7 p.m.

Calendars

USAS 30-Day Calendar

Other Calendars and Schedules

Training

Fiscal Management offers a variety of training. Explore your options at Training Center.

Materials

Contacts