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Uniform Statewide Accounting System (USAS)

What’s New

Payables and Binding Encumbrances Due [posted 11/25/25]

State agencies and institutions of higher education must report payables and binding encumbrances for first-quarter fiscal 2026 appropriations by Dec. 30.

Quarterly certification must be entered in the online form.

See Important Dates in the Reporting Guidelines of Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.

Holiday Warrant Distribution [posted 11/25/25]

Wednesday, Dec. 24 through Friday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed.

Monday, Dec. 29: Warrants from the Dec. 23, Dec. 24 and Dec. 26 cycles will be available from 9–11 a.m.

Thursday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed.

Friday, Jan. 2: The Comptroller’s office will be closed; however, warrants from the Dec. 31 cycle will be available from 9–11 a.m.

See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.

Resources

Policies and Procedures

Reference

Forms

Web Applications and Calculators

Meetings

System Change Tracker

ACR 60518

Protects the AMOUNT and DOC AMT fields on the Recurring Transaction Profile (55) screen [05/30/2025]

IR 22397

Removes the two-day turnaround time for receiving three USAS requestable reports [08/11/2023]

ACR 60487

Mask Account Numbers on Direct Deposit Reports [09/16/2022]
USAS System Change Tracker Archive

General System Availability

  • Sunday: noon – 7 p.m.
  • Monday – Friday: 7 a.m. – 7 p.m.
  • Saturday: 7 a.m. – 7 p.m.

Calendars

USAS 30-Day Calendar

Other Calendars and Schedules

Training

Fiscal Management offers a variety of training. Explore your options at Training Center.

Materials

Contacts